Official UK procurement notice
Lamby Way Solar Farm Operations & Maintenance
Authority: Cardiff Council (Local council)
What is being bought
Published requirement descriptionCardiff Council’s Lamby Way site operates with an 8.95MW capacity solar farm situated on an ex landfill site. The Lamby Way Solar farm generates renewable energy for the authority and is a source of income generation for the authority.
The site at Lamby Way comprises approximately 41 Ha of land which has previously been used for landfill waste disposal. Landfill operations were ceased on the area approximately 17 years ago and the area was capped with an impermeable membrane and around 800mm of topsoil.
Cardiff Council are therefore looking to procure a suitable contractor to undertake the operation and maintenance activities of the Lamby Way Solar Farm for a period of 48 months.
- No preliminary market engagement: Due to timescales in publishing and deadlines for the requirement to be implemented, a PME notice was not able to be published as we could not provide reasonable or proportional time for it to be published.
CPV: Repair and maintenance services · Solar energy
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£243,000
- Economic & financial standing
Legal and financial capacity conditions of participation - Please see Questions embedded on Proactis Portal and supporting documentation
- Technical & professional ability
Technical ability conditions of participation - Please see Questions embedded on Proactis Portal and supporting documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Section H Part 2b - Quality Response Open Questions
- Price: Section H Part 4 - Pricing and Data Collection Sheet
- Economic & financial standing
Legal and financial capacity conditions of participation - Please see Questions embedded on Proactis Portal and supporting documentation
- Technical & professional ability
Technical ability conditions of participation - Please see Questions embedded on Proactis Portal and supporting documentation
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Dec 2025, 11:20 GMT
- Last source update
- 26 Feb 2026, 18:45 GMT
- Award evaluation window
- Submission end – 18 Feb 2026
- Authority reference
ERFX1008654- FTS notice number
2025/S 000-084249- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f8ceFind a Tender- Contract terms summary
30 days from supplier delivery via Purchase Order. All Invoices must be sent electronically to the below email address, including the Purchase Order Number and in line with the Councils No PO No Pay Policy
- Risks
None
How it was run
Official notice- Submission deadline
- 19 Jan 2026
- Clarification deadline
- 7 Jan 2026
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- cy, en
Timeline
18 Dec 2025 → 17 Mar 2026 · 6 dates- Tender notice published313 days ago18 Dec 2025, 11:20 GMT
- Clarification questions by294 days ago7 Jan 2026
- Submission deadline282 days ago19 Jan 2026
- Award decision expected by251 days ago18 Feb 2026, 23:59 GMT
- Latest notice published243 days ago26 Feb 2026, 18:45 GMT
- Contract starts225 days ago17 Mar 2026
Notice history
3 events · 2 releases on Find a Tender · since 18 Dec 2025- Tender notice published18 Dec 2025, 11:20 GMTUK4
- Procurement termination notice published26 Feb 2026, 18:45 GMTUK12
- Status changed to complete26 Feb 2026, 18:45 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 20 Feb 2026 | CancelledThere were no submissions capable of being accepted. |
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender