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Published 23 Feb 2023, 08:53 GMT

Official UK procurement notice

Landscape Maintenance Contract 2023

Official notice

Authority: North View Housing Association (Housing)

ServicesOpen procedureSME suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77)Cleaning & Environmental Services (90) Delivery: Scotland (UKM82)
Awarded value£123,397published contract · exc. VAT
Submissions closed 27 Mar 2023awarded 31 Mar 2023
Awarded to Caledonian Maintenance Services Ltd
Contract term 1 yrends 31 Mar 2024 · extension options published · starts 1 Apr 2023

What is being bought

Published requirement description

Refer Schedule 3 for a detailed description.

Initial Clean Up and Maintenance Plan, Ongoing Inspection: One off tidy up at start of season and ongoing weekly throughout the year: litter picking; report on condition of shrubs and hedges, trees, play areas; produce maintenance plan. Monthly contract review.

Common Stair Cleaning: Sweep and wash including windows, cills & wall tiles.

Front and Rear Close Entrances: sweep and clean, remove debris.

Backcourts and External Common areas: sweep, remove debris, litter, leaves, moss & weeds; ensure hardstandings clean and clear; de-weed and prune soft landscaped areas.

Bin Stores and Associated Paths/ Hardstandings: sweep, remove debris, litter, leaves, moss & weeds; powerwash bin stores, removing and replacing wheelie bins.

Grounds Maintenance: weeding & herbicide/ weed killer to hardstandings; edging & de-weeding [including under fence lines]; shrub pruning & cut back where overhanging paths/hedges/buildings; hedge cutting and remove all arisings.

Grass cutting: tenement gardens & backcourts; ‘garden care’ properties; sweep adjacent hard surfaces; lawn mower cut and strimmed; hard surfaces to be swept and all waste/ cuttings/ arisings to be collected and removed off site.

De-littering: uplift domestic refuse, debris, litter and sharps; uplift and remove/ dispose of the same day.

Windlaw & Dunagoil Strips [rank grassland- densely planted area- and non-rank grass]: uplift refuse, furniture and debris; sweep & clear paths and hardstandings; [non rank] grass cutting; [rank] perimeter grass cutting; edging & de-weeding; cut back shrubs & trees behind fence/ boundary line; all debris/ waste/ cuttings/ arisings to be removed off site.

Bulk removal: remove/ pull through bulk items to kerbside; or collect & remove all debris to a licensed waste unit; complete all administration in connection.

CPV: Building-cleaning services · Grounds maintenance services

The lotProcurement structure

single lot · no lot value published
Lot #1The tender evaluation will comprise the SPD, your quality score for your Contractor…AwardedRenewal 1 yr

The tender evaluation will comprise the SPD, your quality score for your Contractor Design Statement [CDP]; and the Contract Sum stated on the Form of Tender

The submitted SPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the specified criteria. Only those contractors who achieve an SPD pass will have their tender quality and cost considered/ evaluated.

The criteria for scoring will be to reach a total percentage score as follows:

Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.

Quality- Contractor Design Statement [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employer’s stated aspirations/ requirements and the information provided by the candidate(s). The Contractor Design Statement [CDP] scores will be converted to a percentage, prior to weighting.

Contract period: 1 Apr 2023 – 31 Mar 2024 (1 yr)
Delivery: Scotland · Castlemilk G45
Extensions: The contract is for the provision of landscape maintenance, cleaning and associated works in the Employer’s area [refer Schedule 1] during 2023-24, with options to extend the contract solely at the Employer’s discretion on an annual basis thereafter to 31st March 2028Variant bids: not allowed
90911200 Building-cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (2)
  • CDP Quality statement: 80%
  • price: 20%
Published award criteria (2)
  • CDP Quality statement: 80
  • Price: 20
Conditions of participation1
  • Suitability

    Refer to the minimum criteria stated in the Specification of works page 8 and the SPD

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 Feb 2023, 08:53 GMT
Last source update
31 Mar 2023, 13:39 BST
Award evaluation window
27 Mar 2023 – …
Authority reference
6356
FTS notice number
2023/S 000-009474
Classification (CPV)
Building-cleaning servicesGrounds maintenance services
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-03a7ad Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Refer to the Specification of Works

Publisher note: (SC Ref:727887)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
27 Mar 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
27 Mar 2023, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

27 Mar 2023 → 1 Apr 2023 · 4 dates
  1. Submission deadline
    27 Mar 2023, 12:00 BST
  2. Bids opened
    27 Mar 2023, 13:00 BST
  3. Notice published
    31 Mar 2023, 13:39 BST
  4. Contract starts
    1 Apr 2023, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    31 Mar 2023, 13:39 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £123,3971 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 31 Mar 2023
Awarded toValueDateStatus
Caledonian Maintenance Services LtdSME£123,397 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic1——

Contracting authority & participating public bodies

North View Housing Association

Contracting authorityHousingBody governed by public lawHousing and community amenities 29a Stravanan Road, Castelmilk, Glasgow, Scotland, G45 9LYContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body GlasgowContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria