Official UK procurement notice
LB Hillingdon - Supply and Delivery of Grounds Maintenance
Authority: London Borough of Hillingdon (Local council)·Consortium: 3 public authorities
What is being bought4 lots · detail below
Published requirement descriptionSupply and delivery of machinery for our Grounds Maintenance. This machinery is essential for maintaining the borough's parks, open spaces, and gardens to the highest standards. Additionally, LBH seeks an experienced service provider for the servicing and maintenance of the machinery,ensuring compliance with all relevant industry,manufacturer, and safety standards.
- Recurrence: Five years
CPV: Grounds-maintenance equipment · Mowers · Pedestrian-controlled agricultural tractors · Tractors · Used tractors
Lots and requirements (4)Procurement structure
4 lots · 2 with a published value (£6,100,000 together) · same evaluation weights on every lotLot #1The London Borough of Hillingdon has awarded a contract for Lot 1, covering the supply…AwardedLot estimate not published
The London Borough of Hillingdon has awarded a contract for Lot 1, covering the supply and delivery of machinery. The successful supplier will provide machinery that meets the Council's operational and technical requirements, ensuring all equipment complies with relevant industry standards, manufacturer specifications, and statutory health and safety obligations.
Lot #2The London Borough of Hillingdon has awarded a contract for the servicing and…CancelledLot estimate not published
The London Borough of Hillingdon has awarded a contract for the servicing and maintenance of machinery and associated equipment. The appointed supplier will provide planned and reactive maintenance, routine inspections, and all necessary testing to ensure the equipment remains safe, reliable, and fully compliant with relevant industry standards, manufacturer specifications, and statutory health and safety requirements.
Lot #3Lease of Machinery (5-year contract) and associated maintenancePublished value£3,050,000
Lease of ground maintenance and golf course equipment & machinery over a 5 yr period. This to maintain the boroughs' parks, gardens, open spaces and golf courses.
Please refer to the full specification requirements within the tender pack via our tender portal,www.capitalesourcing.com ↗
Lot #4Purchase and associated maintenancePublished value£3,050,000
Lease of ground maintenance and golf course equipment & machinery over a 5 yr period. This to maintain the boroughs' parks, gardens, open spaces and golf courses
Please refer to the full specification requirements within the tender pack via our tender portal,www.capitalesourcing.com ↗ Additional information: There is no previous expenditure for purchase therefore, the estimated contract cost is based on previous lease expenditure.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 50
- Price: 50
- Suitability
As specified in the tender documents
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Five years
- First published
- 2 Aug 2024, 11:50 BST
- Last source update
- 24 Nov 2025, 09:02 GMT
- Award evaluation window
- 3 Sept 2024 – …
- FTS notice number
2025/S 000-076268- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-048719Find a Tender
- Performance terms
As specified in the tender documents
How it was run
Official notice- Submission deadline
- 3 Sept 2024, 13:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 3 Sept 2024, 13:00 BST
Timeline
3 Sept 2024 → 24 Nov 2025 · 4 dates- Submission deadline3 Sept 2024, 13:00 BST
- Bids opened3 Sept 2024, 13:00 BST
- Contract starts23 Jan 2025
- Notice published338 days ago24 Nov 2025, 09:02 GMT
Notice history
3 events · 4 releases on Find a Tender · since 16 Oct 2025- Status changed to complete16 Oct 2025, 09:08 BST
- Buyer details updated16 Oct 2025, 09:08 BST
- Buyer details updated24 Nov 2025, 09:02 GMT
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextEstimated total value · II.1.5 | The total 5-year estimated contract value is £3,050,000.00. | The total 5-year estimated contract value is £2,848,202.24 |
1 amendment published without a description.
Routine re-releases (4)
- 2024-08: 1 release · 2 Aug 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · The London Borough of Hillingdon has awarded a contract for Lot 1, covering the supply…1 award | |||
| John Graham Construction Ltd | £14,480,843 † | — | Awarded |
| Not linked to a lot1 award | |||
| Farol Limited | £1,423,981 † | — | Awarded |
Contracts
Contract 065776-2025-1 · John Graham Construction Ltd
- Signed
- 15 Sept 2025
- Value
- £14,480,843
- Status
- active
Contract 076268-2025-1 · Farol Limited
- Signed
- 2 Sept 2025
- Value
- £1,423,981
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · The London Borough of Hillingdon has awarded a contract for Lot 1, covering the supply… | 5bids | — | — | — |
| Whole notice | 5bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Cabinet OfficeReview contact point
- High Court of England & WalesMediation bodyReview body
- High Court of England and WalesReview body
Bidders & participating suppliers
2 commercial parties on the notice- Farol LtdAwarded supplier
- John Graham Construction Ltd T/A GrahamAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria