TenderlineUK
Procurement Intelligence
Search
Find a TenderClosed
Published 15 May 2024, 16:13 BST

Official UK procurement notice

Leased Ancillary Vehicles and Fuel Card Management

Official notice

Authority: FIRST RAIL HOLDINGS LIMITED (Public body)·Consortium: 7 public authorities

4 lotsServicesNegotiated procedure with prior call for competitionMax 4 lots to bidMax 4 lots per supplier
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Repair & Maintenance (50) Delivery: Ireland (IE)UK
Published estimate£11,591,600total for 4 lots
Submissions closed 14 Jun 2024
Lots 4max 4 won per supplier · max 4 to bid

What is being bought4 lots · detail below

Published requirement description

Tender for the provision of Leased Ancillary Vehicles services including service, maintenance, and other supporting services such as fuel cards for the following FirstGroup Companies ('the Client') across the UK and Ireland:

  • First Bus (North) and (South) Limited (Bus)
  • First Greater Western Limited (GWR)
  • FIRST MTR SOUTHWESTERN TRAINS LIMITED (SWR)
  • Tram Operations Limited (TOL)

CPV: Agency fuel cards · Vehicle-fleet management services · Vehicle-fleet-support services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£19,821,200 together) · a supplier may bid for at most 4 and win at most 4 of them
Lot #1Leased Ancillary Vehicles for Bus +Rail (GWR+ SWR+TOL)Renewal Ireland (IE), UKPublished value£8,229,600
  • Quotation, order and delivery of leased vehicles
  • Service and maintenance of leased vehicles:

(a) Breakdown, Roadside Assistance and Recovery Services

(b) Vehicle Downtime

(c) MOT Management

(d) Accident and Fines Management

(e) Insurance Management support

(f) Managing Clients Account

(g) Fleet Management System

  • Car/Van short term rental
Delivery listed: Ireland (IE), UK
Extensions: Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 2,057,400.00 £, therefore the total estimated contract value is 10,287,000.00 £ for the full 5 year term.Variant bids: not allowed
50111100 Vehicle-fleet management services
Lot #2Leased Ancillary Vehicles for BusRenewal Ireland (IE), UKPublished value£4,800,000
  • Quotation, order and delivery of leased vehicles (around 160 vehicles for the length of the contract)
  • Service and maintenance of leased vehicles:

(a) Breakdown, Roadside Assistance and Recovery Services

(b) Vehicle Downtime

(c) MOT Management

(d) Accident Management

(e) Insurance Management support

(f) Managing Clients Account

(g) Fleet Management System

  • Car/Van short term rental
Delivery listed: Ireland (IE), UK
Extensions: Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension £1,200,000.00 , therefore the total estimated contract value is 6,000,000 £ for the full 5 year term.Variant bids: not allowed
50111100 Vehicle-fleet management services
Lot #3Leased Ancillary Vehicles for Rail (GWR+ SWR+TOL)Renewal UKPublished value£3,429,600
  • Quotation, order and delivery of leased vehicles (around 120 vehicles for the length of the contract)
  • Service and maintenance of leased vehicles:

(a) Breakdown, Roadside Assistance and Recovery Services

(b) Vehicle Downtime

(c) MOT Management

(d) Accident and Fines Management

(e) Insurance Management support

(f) Managing Clients Account

(g) Fleet Management System

  • Car/Van short term rental
Delivery: UK
Extensions: Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 857,400 £, therefore the total estimated contract value is 4,287,000 £ for the full 5 year term.Variant bids: not allowed
50111100 Vehicle-fleet management services
Lot #4Fuel Cards Management for Bus +Rail (GWR+ SWR+TOL)Renewal Ireland (IE), UKPublished value£3,362,000

The Supplier shall implement a process for the management of the Client fuel cards when requested by the Client. This includes but is not limited to:

  • liaison with fuel card suppliers (in case of not being the direct supplier) to ensure effective operation of the fuel card scheme
  • cancellation of cards with the fuel card supplier (in case of not being the direct supplier) immediately upon notification of loss or theft
  • issue of new and replacement cards to the driver
  • Fuel Card program
  • Accepted at a wide range of fuel stations.
  • Ability to set spending limits and restrictions.
  • Detailed reporting and tracking of fuel expenses.
  • Cards valid for different fuel type and for electric vehicles
  • Option to have access to wild cards, i.e., not linked to vehicles and cards linked to vehicles.
  • Fuel Card System to manage fuel/EV cards (manage orders, cancellations, reporting etc.)

-Account Management

Delivery listed: Ireland (IE), UK
Extensions: Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 840500 £, therefore the total estimated contract value is 4202500£ for the full 5 year term.Variant bids: not allowed
30163100 Agency fuel cards50111110 Vehicle-fleet-support services

Procedure terms & legal framework

From the official record
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
15 May 2024, 16:13 BST
Last source update
15 May 2024, 16:13 BST
FTS notice number
2024/S 000-015483
Classification (CPV)
Agency fuel cardsVehicle-fleet management servicesVehicle-fleet-support services
Delivery area
Ireland (IE)UK
Official registry OCID
ocds-h6vhtk-0459e2 Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
14 Jun 2024, 17:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

redirect.transaxions.com/events/CkOkO ↗

Timeline

15 May 2024 → 14 Jun 2024 · 2 dates
  1. Notice published
    15 May 2024, 16:13 BST
  2. Submission deadline
    14 Jun 2024, 17:00 BST

Contracting authority & participating public bodies

7 public bodies on the notice

FIRST RAIL HOLDINGS LIMITED

Contracting authorityPublic bodyRailway services GB-COH: 05154485 8th Floor,The Point, 37 North Wharf Road, LONDON, London, W21AFContact name, email Published organisation website ↗

Consortium members and other public bodies

  • FIRST MTR SOUTH WESTERN TRAINS LIMITED (SWR)Contracting authorityGB-COH: 07900320 London, UKContact name, email
  • FIRST SOUTH YORKSHIRE LIMITEDContracting authorityGB-COH: 02332529 South Yorkshire, UKContact name, email
  • FIRSTBUS (NORTH) LIMITEDContracting authorityGB-COH: 03261484 London, UKContact name, email
  • FIRSTBUS (SOUTH) LIMITEDContracting authorityGB-COH: 03261587 London, UKContact name, email
  • First Greater Western LimitedContracting authorityGB-COH: 05113733 Swindon, Wiltshire, UKContact name, email
  • Tram Operations Limited (TOL)Contracting authorityGB-COH: 03097532 Croydon, UKContact name, email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.