Find a TenderClosed
Published 18 Nov 2024, 12:33 GMT

Official UK procurement notice

Leaseholder Service Charge Audit

Official notice

Authority: Anchor Hanover Group (Public body)

ServicesOpen procedure
Published estimate£180,000≈ £60k / year
Submissions closed 5 Jan 2025
Contract term 3 yrsends 27 Jan 2028 · extension options published · starts 27 Jan 2025

What is being bought

Published requirement description

Anchor will require the following leaseholder service charge audits/services based on:-<br/><br/>- Preparing the service charge statement in accordance with Tech 03/11 Residential<br/>Service Charge Accounts published jointly by the professional accountancy bodies with ARMA and RICS;<br/>- Anchor will make available all relevant information and documentation in relation to<br/>which your procedures are to be performed including transaction list and trial balance spreadsheet for each home as well as relevant information requested upon sampling;<br/>- Maintaining proper accounting records in relation to the premises in respect of which a service charge statement is prepared;<br/>- Ensuring your compliance with the requirements of the Landlord and Tenant Acts<br/>1985 and 1987;<br/>- Safeguarding the assets relevant to the service charge statement and preventing<br/>and detecting fraud, error and non-compliance with law or regulations.

CPV: Financial auditing services

The lotProcurement structure

single lot · value published
Lot #1Ensuring that all arithmetic on the service charge statements is correctRenewal 3 yrsPublished value£180,000

Ensuring that all arithmetic on the service charge statements is correct. Your procedures will be performed in order to detect any mathematical errors in the calculations made by Anchor. <br/><br/>Agreeing all entries on the service charge statements to supporting working papers<br/>and income and expenditure data for the service charge period.<br/><br/>Agreeing a sample of expenditure declared in the statement of expenditure to<br/>invoices / other supporting documentation and evidence of payment to ensure that:<br/><br/>- expenditure is eligible under the Anchor Hanover Group’s agreement with their tenants<br/>- expenditure included in the certificate is defrayed in the correct service charge<br/>period; and<br/>- apportionments included in the certificate for admin costs and overheads are on<br/>a basis that is consistent with the Anchor Hanover Group’s internal systems<br/><br/>The above agreed procedures will be performed having regard to Tech 03/11 Residential<br/>Service Charge Accounts published jointly by the professional accountancy bodies with<br/>ARMA and RICS.<br/>Having performed the agreed procedures, you will report to Anchor in writing on your findings.

Contract period: 27 Jan 2025 – 27 Jan 2028 (3 yrs)
Delivery: Yorkshire & Humber · Bradford, Sites Across England
Extensions: 12 Months +12 MonthsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Staff
Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
18 Nov 2024, 12:33 GMT
Last source update
18 Nov 2024, 12:33 GMT
Award evaluation window
6 Jan 2025 – …
Authority reference
C8551
FTS notice number
2024/S 000-037177
Classification (CPV)
Financial auditing services
Delivery area
Yorkshire & Humber (UKE41)
Official registry OCID
ocds-h6vhtk-04b743 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: portal not identified
Language: EN

Tender documents are also served through a separate tool: https://anchor.my.salesforce-sites.com/?searchtype=Projects ↗

Submission deadline
5 Jan 2025
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
6 Jan 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

18 Nov 2024 → 28 Feb 2025 · 5 dates
  1. Notice published
    18 Nov 2024, 12:33 GMT
  2. Submission deadline
    5 Jan 2025
  3. Bids opened
    6 Jan 2025, 12:00 GMT
  4. Contract starts
    27 Jan 2025
  5. Bids must remain valid until
    28 Feb 2025, 23:59 GMT

Contracting authority & participating public bodies

Anchor Hanover Group

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities 7843 2 Godwin Street, Bradford, Yorkshire & Humber, BD1 2STContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.