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Published 27 Nov 2025, 08:39 GMT

Official UK procurement notice

LEG T182 Emergency Mass Evacuation Voice System

Official notice

Authority: Luminate Education Group (Education)

GoodsBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001
Sectors: Security, fire-fighting, police and defence equipment (35) Delivery: Delivery location not published
Published estimate£50,000£60,000 inc. VAT
Submissions closed 17 Dec 2025
Contract term 5 moends 30 Jun 2026 · starts 2 Feb 2026

What is being bought

Published requirement description

Luminate Education Group is a Further and Higher Education provider, as well as operating Sixth Form colleges, based in the Leeds City Region, and one of the largest education groups in the UK.

Home to 26,000 students across over 20 sites located in Leeds, Harrogate and Keighley; LEG aims to make a positive difference to the lives of our students and apprentices, by delivering high-quality teaching and training opportunities that will improve outcomes and change lives.

The Luminate Education Group (LEG) looking to procure of a mass communications system to support the safety of students, staff and visiting members of the public on campus in an emergency and as part of the implementation of the Terrorism Protection of Premise) Act 2025, more commonly known as Martyn`s Law with a legal duty to assess and mitigate risk of an intruder attack, especially where public events are hosted. Phase 1 will comprise of a trial installation at Printworks campus, Hunslet Road, Leeds LS10 1JY which is part of Leeds City College. Tenderers are asked to submit a proposal for the installation of a mass communications system at Printworks and this will form part of the criteria for tender evaluation. Future phases for the system to be extended to other campuses in the Luminate Education Group prioritised on a risk assessment of safety for students, staff and visiting members of the public and requirement of Martyn`s Law.

CPV: Emergency and security equipment

The lotProcurement structure

single lot · value published
Lot #1 5 moPublished value£50,000
Contract period: 2 Feb 2026 – 30 Jun 2026 (5 mo)Value: £50,000 exc. VAT · £60,000 inc. VAT

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Commercial 30% Social Value 10% Technical/Quality 60%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Nov 2025, 08:39 GMT
Last source update
27 Nov 2025, 08:39 GMT
Authority reference
T182
FTS notice number
2025/S 000-077481
Latest notice
Tender notice (UK4)
Classification (CPV)
Emergency and security equipment
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-05e9c7 Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
17 Dec 2025, 12:00 GMT
Clarification deadline
10 Dec 2025, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/educationportal/aspx… ↗

Please upload your tender documents in good time before the deadline to mitigate any risks of technical issues.

Timeline

27 Nov 2025 → 2 Feb 2026 · 4 dates
  1. Tender notice published334 days ago
    27 Nov 2025, 08:39 GMT
  2. Clarification questions by321 days ago
    10 Dec 2025, 17:00 GMT
  3. Submission deadline314 days ago
    17 Dec 2025, 12:00 GMT
  4. Contract starts268 days ago
    2 Feb 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    27 Nov 2025, 08:39 GMT
    UK4

Contracting authority & participating public bodies

Luminate Education Group

Contracting authorityPublic authority - sub-central government GB-UKPRN: 10024962 Leeds City College, Park Lane, Leeds, Yorkshire & Humber, LS3 1AAContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsThe tender process is being conducted via the In-Tend eSourcing Platform which can be found at https://in-tendhost.co.uk/educationportal/aspx/Registration. If your company has not yet registered on this site, you will need to do so. There is no cost associated with using the port…

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender