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Published 10 Aug 2026, 11:24 BST

Official UK procurement notice

Legionella Monitoring and Maintenance Contract

Official notice

Authority: Sunderland City Council (Local council)

2 lotsServicesOpen procedureAbove thresholdSME suitable
Sectors: Architecture & Engineering (71)Cleaning & Environmental Services (90) Delivery: North East (UKC23)
Published estimate£415,520total for 2 lots · £498,624 inc. VAT
Submissions closed 14 Oct 2026
Lots 2see the lot list below
Contract term 4 yrsends 31 Dec 2030 · starts 1 Jan 2027

What is being bought2 lots · detail below

Published requirement description

This opportunity can be accessed via www.open.org ↗

The council wishes to procure specialist contractors to carry out monitoring and maintenance tasks for the Authority from 1st January 2027. The monitoring and maintenance program will entail activities such as temperature monitoring, shower descale and disinfections, cold water storage tank and water heater inspections, TMV servicing, and cleaning and disinfection.

  • The authority expects to re-tender this requirement around 1 Sept 2030, 23:59 BST.

CPV: Environmental monitoring other than for construction · Technical testing, analysis and consultancy services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£415,520 together) · same evaluation weights on every lot
Lot #1Washington, the Coalfields and Sunderland North 4 yrsSMEPublished value£207,760

Washington, the Coalfields and Sunderland North - 135 sites

Contract period: 1 Jan 2027 – 31 Dec 2030 (4 yrs)Value: £207,760 exc. VAT · £249,312 inc. VAT
Delivery: North EastEligibility: SME eligible
71600000 Technical testing, analysis and consultancy services90711500 Environmental monitoring other than for construction
Lot #2Sunderland South, West and East 4 yrsSMEPublished value£207,760

Sunderland South, West and East - 131 sites

Contract period: 1 Jan 2027 – 31 Dec 2030 (4 yrs)Value: £207,760 exc. VAT · £249,312 inc. VAT
Delivery: North EastEligibility: SME eligible
71600000 Technical testing, analysis and consultancy services90711500 Environmental monitoring other than for construction

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 25%Price: 70%Social value: 5%
Published award criteria (3)
  • Price
  • Quality
  • Social Value
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Sept 2030
First published
10 Aug 2026, 11:24 BST
Last source update
16 Sept 2026, 08:44 BST
Award evaluation window
Submission end – 2 Nov 2026
Authority reference
OPEN20261790
FTS notice number
2026/S 000-087555
Latest notice
Tender notice (UK4)
Classification (CPV)
Environmental monitoring other than for constructionTechnical testing, analysis and consultancy services
Delivery area
North East (UKC23)
Official registry OCID
ocds-h6vhtk-06dfdf Find a Tender

How it was run

Official notice
Submission deadline
14 Oct 2026, 12:00 BST
Clarification deadline
8 Oct 2026, 23:59 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Bids can be made at www.open-uk.org ↗ under project OPEN20261790.

Timeline

10 Aug 2026 → 1 Jan 2027 · 8 dates
  1. Planning notice published79 days ago
    10 Aug 2026, 11:24 BST
  2. Market engagement64 days ago
    24 Aug 2026, 23:59 BST

    Market Engagement Questionnaire can be accessed via Open (www.open.org ↗) under project # OPEN20261790 - Legionella Monitoring and Maintenance.

  3. Next notice expected43 days ago
    14 Sept 2026, 23:59 BST
  4. Tender notice published42 days ago
    16 Sept 2026, 08:44 BST
  5. Clarification questions by19 days ago
    8 Oct 2026, 23:59 BST
  6. Submission deadline14 days ago
    14 Oct 2026, 12:00 BST
  7. Today
    28 Oct 2026
  8. Award decision expected byin 5 days
    2 Nov 2026, 23:59 GMT
  9. Contract startsin 64 days
    1 Jan 2027

Notice history

5 events · 2 releases on Find a Tender · since 10 Aug 2026
  1. Preliminary market engagement notice published
    10 Aug 2026, 11:24 BST
    UK2
  2. Tender notice published
    16 Sept 2026, 08:44 BST
    UK4
  3. Status changed to active
    16 Sept 2026, 08:44 BST
  4. Procurement method changed
    16 Sept 2026, 08:44 BST
  5. Deadline published: 14 Oct 2026, 12:00 BST
    16 Sept 2026, 08:44 BST

Contracting authority & participating public bodies

Sunderland City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLVZ-4154-GGRZ City Hall, Plater Way,, Sunderland, North East, SR1 3AAContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure