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Published 20 Nov 2025, 15:47 GMT

Official UK procurement notice

Leisure Services for South Hams District Council and West Devon Borough Council

Official notice

Authority: South Hams District Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedureAbove threshold
Sectors: Recreational, cultural and sporting services (92) Delivery: South West (UKK4)
Budget not disclosed£0exc. VAT
Submissions closed 22 Dec 2025
Contract term 3 yrsends 1 Apr 2029 · up to 1 Apr 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

South Hams District Council (SHDC) and West Devon Borough Council (WDBC) (the Councils) currently have a leisure contract with Fusion Lifestyle which is due to end on 30 November 2041. However, uncertainties in the market mean that the Council is looking to understand what the cost of operating the centres under a short term contract would be, should it need to rely on it.

The current facilities across the Councils include:

SHDC

Ivybridge Leisure Centre (ILC)

Totnes Leisure Centre (TLC)

Quayside Leisure Centre (Kingsbridge) (QLC)

Dartmouth Leisure Centre (DLC)

WDBC

Parklands Leisure Centre (Okehampton) (PLC)

Meadowlands Leisure Centre (Tavistock) (MLC)

CPV: Sporting services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£0
Contract period: 1 Apr 2026 – 1 Apr 2029 (3 yrs) · up to 1 Apr 2031 with extensions
Delivery: South West
Extensions: Extension of up to 2 years
92600000 Sporting services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published award criteria (2)
  • Price
  • Quality: Operational Approach 30% Mobilisation and Launch Plan 20%
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Nov 2025, 15:47 GMT
Last source update
29 Jan 2026, 16:19 GMT
Award evaluation window
Submission end – 12 Jan 2026
Authority reference
RQ/822
FTS notice number
2025/S 000-075788
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Sporting services
Delivery area
South West (UKK4)
Official registry OCID
ocds-h6vhtk-05e5c9 Find a Tender

How it was run

Official notice
Submission deadline
22 Dec 2025, 12:00 GMT
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

All tenders must be submitted via the ProActis portal found here: www.supplyingthesouthwest.org.uk ↗

Timeline

20 Nov 2025 → 1 Apr 2026 · 5 dates
  1. Tender notice published340 days ago
    20 Nov 2025, 15:47 GMT
  2. Submission deadline308 days ago
    22 Dec 2025, 12:00 GMT
  3. Award decision expected by287 days ago
    12 Jan 2026, 23:59 GMT
  4. Latest notice published270 days ago
    29 Jan 2026, 16:19 GMT
  5. Contract starts209 days ago
    1 Apr 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 20 Nov 2025
  1. Tender notice published
    20 Nov 2025, 15:47 GMT
    UK4
  2. Procurement termination notice published
    29 Jan 2026, 16:19 GMT
    UK12
  3. Status changed to complete
    29 Jan 2026, 16:19 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—29 Jan 2026Cancelled

Contracting authority & participating public bodies

2 public bodies on the notice

South Hams District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PGRN-9782-BBWZ Follaton House, Plymouth Road, Totnes, South West, TQ9 5NEContact email

Consortium members and other public bodies

  • West Devon Borough CouncilContracting authorityPublic authority - sub-central governmentGB-PPON: PTBX-7914-WGNZ Tavistock, South WestContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender