Find a TenderClosedTender notice
Published 15 Sept 2025, 09:25 BST

Official UK procurement notice

Libraries Self-Serve Kiosks · UK public procurement notice

Official notice

Authority: Medway Council (Local council)

GoodsBelow threshold - open competitionBelow threshold
Sectors: Transport Equipment & Vehicles (34) Delivery: Delivery location not published
Published estimate£42,000≈ £8k / year · £42,000 inc. VAT
Submissions closed 29 Sept 2025
Contract term 5 yrsends 29 Nov 2030 · starts 1 Dec 2025

What is being bought

Published requirement description

Medway Council’s library service provides access to a range of free library and community services through a network of 15 libraries in communities across Medway. Medway Council also operates a home library service to residential care homes or borrowers with limited mobility and has plans to start a pop-up library later this year.

Medway Libraries currently provides a counter service for issue and returning stock using Spydus library management system. The Spydus website also allows borrowers to reserve stock without the need of staff intervention.

Medway Libraries are looking to install ten self-service library kiosks in nine of its libraries with the aim of reducing demands on counter staff and ease waiting times, enabling staff to spend more time engaging with customers on the library floor.

This document invites tenders to supply, install and maintain 10 self-serve kiosks at 9 library sites The contract will also include maintenance, technical support and extended warranty services for 5 years, including initial and ongoing integration and compatibility with our LMS software.

CPV: Transport equipment and auxiliary products to transportation

The lotProcurement structure

single lot · value published
Lot #1 5 yrsPublished value£42,000
Contract period: 1 Dec 2025 – 29 Nov 2030 (5 yrs)Value: £42,000 exc. VAT · £42,000 inc. VAT

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Price 15% Quailty 85% (10% of which is in the presentation)

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
15 Sept 2025, 09:25 BST
Last source update
15 Sept 2025, 09:25 BST
FTS notice number
2025/S 000-056420
Latest notice
Tender notice (UK4)
Classification (CPV)
Transport equipment and auxiliary products to transportation
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-0599ea Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Requests to participate (first stage)
29 Sept 2025, 12:00 BST
Submission deadline
29 Sept 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

15 Sept 2025 → 1 Dec 2025 · 3 dates
  1. Tender notice published
    15 Sept 2025, 09:25 BST
  2. Submission deadline397 days ago
    29 Sept 2025, 12:00 BST
  3. Contract starts334 days ago
    1 Dec 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    15 Sept 2025, 09:25 BST
    UK4

Contracting authority & participating public bodies

Medway Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWYH-3898-LDQR Medway Council, Gun Wharf, Dock Road, Chatham, South East, ME4 4TRContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender