Find a TenderAwarded
Published 9 Oct 2024, 10:05 BST

Official UK procurement notice

Lincoln UTC · UK public procurement notice

Official notice

Authority: Lincoln UTC

ServicesRestricted procedure
Published estimate£411,000≈ £69k / year17% above published estimate
Submissions closed 15 Nov 2024awarded 24 Feb 2025
Awarded to Easy Clean Contractors ltd
Contract term 6 yrsends 31 Mar 2031 · starts 4 Apr 2025

What is being bought

Published requirement description

The successful Supplier will be required to provide Cleaning services for Lincoln UTC.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1The successful Supplier will be required to provide Cleaning services for Lincoln UTCAwarded 6 yrsPublished value£411,000

The successful Supplier will be required to provide Cleaning services for Lincoln UTC.

The current annual value of the contract is approximately £68,500.00

Mr Stuart Hamer - Principal

Having worked at Lincoln UTC since January 2016, initially as the Vice Principal, and now as the Principal… I am incredibly proud of who we are and what we stand for. Teaching is not easy, yet after 21 years in education, I am more enthusiastic than ever before, and surrounded by colleagues that thrive in our truly unique school environment.

We have leading industry standard equipment, and we are housed in a grade II listed building that is complimented by a new £9 million Science and Engineering facility.

Motivated students choose to travel from across Lincolnshire, to join us in years 10 and 12. At Lincoln UTC they have a unique opportunity – to train as scientists and engineers in the exciting context of real-life industry experiences.

Graduates of Lincoln UTC are well rounded, confident and articulate. Academically, technically and practically experienced in science and engineering, they are comfortable working in industry and are prepared for a lifelong journey of learning throughout their working careers.

Our students are committed to the highest standards of achievement and attention to detail, seeking to be the best they can be in their chosen field. Their ability to work effectively, both independently and as team members, and their innovative, creative and dynamic attitude towards working and learning, ensures that they are both highly employable and successful in obtaining places at universities or with employers of their choice. Lincoln UTC graduates are the very best scientists and engineers their potential allows as they finish their schooling at 16 or 18.

I am sure you will be excited by what you read on our website and have further questions that you wish to explore. I encourage you to attend one of our many Open Days, events and activities so that you can meet our staff and students.

Lincoln UTC is a well-established College situated in the heart of Lincon, which includes a multitude of outlets currently where the successful contractor will be required to deliver a service and meet the requirements of the specification from the contract commencement.

The contract being tendered on behalf of the client at Lincoln UTC is for three years, starting from 4th of April 2025 until 31st of March 2028 , with the option to extend for a further term of three years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis to the College.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted a credit will be required by the College. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.

The College require that the tendered number of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.

Please see SQ document for more information. Additional information: Please note this is a contract award notice, this contract has already been awarded.

Contract period: 4 Apr 2025 – 31 Mar 2031 (6 yrs)
Delivery: East Midlands · Lincolnshire
Second stage: 5–10 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Oct 2024, 10:05 BST
Last source update
1 May 2025, 15:05 BST
FTS notice number
2025/S 000-018486
Classification (CPV)
School cleaning services
Delivery area
East Midlands (UKF3)
Official registry OCID
ocds-h6vhtk-04a6f9 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: To view this notice, please click here: https://litmustms.co.uk/delta/viewNotice.html?noticeId=945890443 GO Reference: GO-2025430-PRO-30379354

How it was run

Official notice
Submission deadline
15 Nov 2024, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en

Timeline

15 Nov 2024 → 1 May 2025 · 4 dates
  1. Submission deadline
    15 Nov 2024, 12:00 GMT
  2. Invitations to tender expected
    9 Dec 2024
  3. Contract starts
    4 Apr 2025, 00:00 BST
  4. Notice published
    1 May 2025, 15:05 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    1 May 2025, 15:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £480,8221 contract exc. VAT
Bids received 4
Contracts signed 1latest 24 Feb 2025
Awarded toValueDateStatus
Easy Clean Contractors ltdSME£480,822 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids———

Contracting authority & participating public bodies

Lincoln UTC

Contracting authorityBody governed by public lawEducation Lindum Road, Lincoln, East Midlands, LN2 1PFContact email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • Easy Clean Contractors LtdAwarded supplier04835938 Easyclean Contractors Ltd, 5 Razorbill Court, Eagle Business Park, Yaxley, East of England, PE7 3WL

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria