Official UK procurement notice
Linens and Fabrics · UK public procurement notice
Authority: Glasgow City Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionGlasgow City Council is seeking suppliers which can satisfy the Council’s requirements and would like to invite Tender bids for the
Supply and Delivery of Linens and Fabrics.
- Recurrence: May/June 2025
CPV: Labels · Linen fabrics · Textile fabrics and related items
How this framework works
From the published notice- Places
- up to 9 suppliers · 2 bids on the busiest of 2 lots (0.2 per place) · 2 appointed
Lots and requirements (3)Procurement structure
3 lots · all with a published value · evaluation weights differ by lotLot #1Curtains, Blinds, Bedding, Decorative Accessories to include manufacture, supply, delivery, installation of the goods.AwardedRenewalPublished value£648,000
The manufacture, supply, delivery and installation of Curtains, Blinds, Bedding, Decorative Accessories. predominantly for council care
homes and homelessness units. These items must also adhere to British Standards flame retardancy. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015
Lot #2Towels, Bedding Accessories, Table Linen, Miscellaneous items (including Shower Curtains) and to include supply and delivery of goodsAwardedRenewalPublished value£700,000
The supply and delivery of Towels, Bedding Accessories, Table Linen, Miscellaneous items (including Shower Curtains) predominantly to
council care homes and homelessness units. Some of these items are required to adhere to British Standards Flame Retardancy. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015
Lot #3Name Labels for clothing, bedding and soft furnishingsRenewalPublished value£45,000
Supply and Delivery of Name Labels for clothing, bedding and soft furnishings for Care home residents. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Suitability
Not Applicable
- Economic & financial standing
Financial Check
In order to pass the Financial Check section of the contract, it is mandatory for companies to attain the undernoted:-
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-
There is a minimum financial requirement that affects trading performance, balance
sheet strength and current liquidity Financial requirements for trading performance
and balance sheet strength should be calculated on latest filed accounts with
Companies House.
Trading Performance
An overall positive outcome on pre tax profits over a 3 year period. Exceptional
items can be excluded from the calculation. The above would be expressed in the ratio
Pre-Tax Profit/Turnover.
Balance Sheet strength
Net worth of the organisation must be positive at the time of evaluation and
organisation must not be subject to an insolvency process. Intangibles can be included
for purposes of the Total Assets figure. The above would be expressed in the ratio
Total Assets/Total Liabilities.
If an applicant is only required to file abbreviated accounts with Companies House,
then in the event of the company being successful in the procurement process, full set
of accounts will be required in order to verify the above ratios have been complied with.
An applicant should have no outstanding issues, with regard to statutory filing requirements with Companies House.
Applicants who have been trading for less than the 3 years noted above must provide
evidence tha…
Minimum: Glasgow City Council’s Insurance Requirements are: -Employer’s Liability The organisation/consultant shall take out and maintain throughout the period of the Framework Employer’s Liability insurance to the value of at least TEN MILLION (10,000,000GBP) POUNDS STERLING in respect o… - Technical & professional ability
Please provide relevant examples of goods and services carried out in the past seven years as specified in the Contract Notice.
SPD Statement
Please note that you are required to provide 2 examples of a similar size or value within the last SEVEN years, from either the public or private sector where you have provided Linens and Fabrics Supply, Delivery and Installation of goods and services as described within the Contract Notice.
Relevant examples should indicate project value, brief description and contact details. Relevant examples should also demonstrate the experience that your company, and the skills and experience of the proposed team, have on projects of a similar scale and nature to that described for the Linens and Fabrics, required for identifying what experience this will bring.
Your response should address as a minimum, but is not limited to the following areas-
-Challenges for delivery on time and within project budget
-Stakeholder engagement
-Project management (including risks and mitigating actions)
-Interfacing works with other contractors
Response to this question should not exceed 2 x A4 pages, Arial Font 11 per example excluding photographs (figures and diagrams may be used to accompany text but should be restricted to one per page).
Where a submission exceeds the maximum number of pages indicated per example, no account will be taken of the content of the pages beyond the maximum.
Weighting
The weighting will be out of 100% with 50% attributed to each e…
- Price carries 50 points on every lot: a 10% discount moves about 5 points.
- “Linens and Fabrics” is a framework: the contest is a place on its panel, up to 9 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · May/June 2025
- First published
- 4 Jun 2021, 16:05 BST
- Last source update
- 6 Oct 2021, 16:44 BST
- Award evaluation window
- 5 Jul 2021 – …
- Authority reference
GCC005272CPU- FTS notice number
2021/S 000-024944- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b8a1Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Performance Management KPIs Timescales
- Implementation Plan/project timescales Goods to be delivered within the specified timelines stated in section 4.6.2 Technical Specification: Between 95% - 99%
- Compliance with complaints procedures
The number and nature of complaints received must meet with the agreed terms: Between 95% - 99%
- Accuracy of invoices
Any prices submitted on invoices must meet with the agreed terms: Between 95% - 99%
- Non – conformances in relation to service provided which does not meet original specification. Any warranty, cleaning or repair must meet with the agreed terms: Between 95% - 99%
- Review procedure
Precise information on deadline(s) for review procedures:
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers
and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing
system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means
the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the
period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland)
Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring
an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or
damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude
the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of;
or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and
the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further
clarification on the notice, to which the Council must respond within
Publisher note: Re SPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates for Quality Control, Health and Safety and Environmental Management Standards or comply with all the questions noted in SPD Section 4D. Please refer to the ‘SPD Statements’within the Invitation to Tender document. Health & Safety – applicants must complete and return the H&S questionnaire found in the Buyers Attachments area of the tender portal. Freedom of Information Act - Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the Qualification Envelope within the PCS Tender portal (NB the council does not bind itself to withhold this information). Applicants will be required to complete the FOI certificate at ITT stage. Tenderers Amendments - Applicants must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate contained in the Qualification Envelope within the PCS tender portal (at ITT stage). Prompt Payment - The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the Qualification Envelope area within PCS Tender portal. Non – Collusion - Applicants will be required to complete the Non-Collusion certificate contained in the Qualification Envelope area within the tender portal. Insurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Terms and Conditions are located within the Buyers Attachments area of the tender portal. Request for Documentation: Once the Evaluation of Price and Quality has been completed, the recommended Bidder will be expected to provide all documentation as specified in the SPD. When the Request for Documentation is made, Bidders must supply the relevant information within 5 working days. Failure to provide this information within the specified time may result in your bid being rejected and the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Invitation To Participate/Tender documents. Applicants must ensure they read in line with this contract notice. Mandatory-Supplier Proposals Community Benefits are required as non-evaluated and a value of 50 points. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18728. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Lot 1 and Lot 2 are Mandatory non-evaluated. Supplier Proposals apply at 50 points per lot from the community benefits menu. (SC Ref:669623)
How it was run
Official notice- Appointment period ends
- 5 Jul 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 5 Jul 2021, 12:00 BST
Timeline
5 Jul 2021 → 6 Oct 2021 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown5 Jul 2021, 12:00 BST
- Bids opened5 Jul 2021, 12:00 BST
- Notice published6 Oct 2021, 16:44 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete6 Oct 2021, 16:44 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Curtains, Blinds, Bedding, Decorative Accessories to include manufacture, supply, delivery, installation of the goods.
- Signed
- 8 Sept 2021
- Value
- £648,000
- Status
- active
Towels, Bedding Accessories, Table Linen, Miscellaneous items (including Shower Curtains) and to include supply and delivery of goods
- Signed
- 8 Sept 2021
- Value
- £700,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Curtains, Blinds, Bedding, Decorative Accessories to include manufacture, supply, delivery, installation of the goods. | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 2 · Towels, Bedding Accessories, Table Linen, Miscellaneous items (including Shower Curtains) and to include supply and delivery of goods | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
2 commercial parties on the notice- GAILARDE LTDFramework contractor
- Muirgroup Interiors LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.