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Published 12 Jul 2021, 15:54 BST

Official UK procurement notice

LPS CAS - Cleaning Services at Tower Wood Outdoor Education Centre, Cumbria

Official notice

Authority: Lancashire County Council (Local council)

ServicesOpen procedure
Sectors: Cleaning & Environmental Services (90) Delivery: North West (UKD1)
Published estimate£420,000exc. VAT
Submissions closed 13 Aug 2021awarded 6 Oct 2021
Awarded to United Cleaning Solutions Ltd, The Bay Cleaning Services2 awards

What is being bought

Published requirement description

Situated by Lake Windermere approximately three miles from Bowness in Cumbria, the Tower Wood Outdoor Education Centre (OEC) includes a collection of facilities offering a range of vocational activities, as well as conferencing and private booking options. There is a capacity of 109 beds over several buildings, as well as lounge spaces, kitchenettes, classrooms, bathrooms, and a boathouse.

The Authority wishes to appoint a service provider who is able to provide a consistently high standard of cleaning services as outlined in the tender documentation.

CPV: Cleaning services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£420,000
Delivery: North West · The address of the Tower Wood Outdoor Education Centre is: Tower Wood Outdoor Education Centre Windermere Cumbria LA23 3PL
Extensions: The initial Contract period will be 24 months after such time the Authority may extend the Contract by any number of defined periods, provided that the total duration of the Contract does not exceed 48 months.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical Questionnaire: 70%
  • price: 30%
Published award criteria (2)
  • Technical Questionnaire: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
12 Jul 2021, 15:54 BST
Last source update
23 Nov 2021, 16:26 GMT
Award evaluation window
13 Aug 2021 – …
Authority reference
15287046
FTS notice number
2021/S 000-029173
Classification (CPV)
Cleaning services
Delivery area
North West (UKD1)
Official registry OCID
ocds-h6vhtk-02c6e5 Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
13 Aug 2021, 10:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
13 Aug 2021, 11:00 BST
Detailed submission instructions & authority contactsFrom official release

www.lancashire.gov.uk/isupplier/ ↗

Timeline

13 Aug 2021 → 23 Nov 2021 · 3 dates
  1. Submission deadline
    13 Aug 2021, 10:00 BST
  2. Bids opened
    13 Aug 2021, 11:00 BST
  3. Notice published
    23 Nov 2021, 16:26 GMT

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    14 Oct 2021, 11:32 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £674,0002 contracts exc. VAT
Bids received 4
Contracts signed 2latest 6 Oct 2021
Awarded toValueDateStatus
United Cleaning Solutions LtdSME£254,000 †—Awarded
The Bay Cleaning ServicesSME, United Cleaning Solutions LtdSMEjoint award£420,000 †—Awarded

Contracts

  • Contract 025694-2021-1 · United Cleaning Solutions LtdSME

    Signed
    6 Oct 2021
    Value
    £254,000
    Status
    active

  • Contract 029173-2021-1-1 · The Bay Cleaning ServicesSME, United Cleaning Solutions LtdSME

    Signed
    6 Oct 2021
    Value
    £420,000
    Status
    active
    • Change This contract was initially awarded to a different supplier (United Cleaning Solutions) on 06/10/2021 following the conclusion of the first standstill period. However, the supplier subsequently withdrew from the procedure. The Authority re-ran a standstill period and awarded the contract to Bay Cleaning Services (the next highest-ranked tenderer still in the process) on 15/11/2021., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: As explained in section 2.1.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids———

Contracting authority & participating public bodies

Lancashire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Fishergate, Preston, North West, PR18XJContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria