LS/CMI System Centralisation and Support

Official notice

Authority: Scottish Government (Central government)

ServicesAward procedure without prior publication of a call for competitionSME suitable

Sectors: IT Services & Software (72) Delivery: Scotland (UKM)

Awarded value£1,158,0002 contracts · exc. VAT

Awarded 18 Feb 2021no call for competition

Awarded to NVT Computing Limited3 awards

What is being bought

Published requirement description

The LS/CMI is a comprehensive offender case management instrument used for risk assessment for individuals convicted by the courts across Scotland. The Scottish Government intends to award a contract to finalise the centralisation of this system and to provide support of the operational instances of the application across Local Authorities and the Scottish Prison Service during this process. This will include but not be limited to bug/issue fixing as and when identified by users and provision of a service desk (email/helpdesk number) as central point of contact for raising any bugs/issues

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: Scotland

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 18 Feb 2021, 16:40 GMT
Last source update: 2 Dec 2021, 12:44 GMT
Authority reference: CASE/543237
FTS notice number: 2021/S 000-029948
Classification (CPV): IT services: consulting, software development, Internet and support
Delivery area: Scotland (UKM)
Official registry OCID: ocds-h6vhtk-02944b Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: The Scottish Government intends to award this contract under the provision given in The Public Contracts (Scotland) Regulation 2015. Regulation 33.1.b. The LS/CMI Centralisation Project has been ongoing for some time and substantial progress had been made before the project was delayed by the impact of Covid-19. IT Architects have highlighted significant concerns regarding the successful completion of the project if it were to be transferred to an alternative supplier at this stage. LS/CMI currently utilises the PSN (Public Service Network) but this is due to be decommissioned and partners have been given cessation dates. It is essential that this project is finalised before partners cease to use the PSN or a substantial amount of work already completed will require to be repeated.

Publisher note: (SC Ref:675582)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 3

Awarded value £1,158,0002 contracts exc. VAT · 1 repeated publication of the same award counted once

Bids received 11 from SMEs

Contracts signed 3latest 18 Feb 2021

Awarded to	Value	Date	Status
NVT Computing LimitedSME	£516,000 †	—	Awarded
NVT Computing LimitedSME	£516,000 †same award published again · counted once	—	Awarded
NVT Computing LimitedSME	£642,000 †	—	Awarded

Contracts

Contract 003300-2021-1 · NVT Computing LimitedSME
Signed
18 Feb 2021
Value
£516,000
Status
active
Contract 006700-2021-CASE/543237-1 · NVT Computing LimitedSME
Signed
18 Feb 2021
Value
£516,000
Status
active
LS/CMI System Centralisation and Support · NVT Computing LimitedSME
Signed
18 Feb 2021
Value
£642,000
Status
active
- Change Extension of the contract period by six months to allow for completion of the centralisation project and a period of ongoing support and maintenance while the contract is re-tendered, Need for additional works, services or supplies by the original contractor/concessionaire: A key resource was unexpectedly unavailable for medical reasons. This has lead to a delay in the completion of all live migration tasks. It would be challenging for a new service provider to assume responsibility for the system in the middle of centralisation. Preparations for centralisation date back to 2018 and completion of it by the service provider adds benefit due to their extensive knowledge of supporting the system and from designing the approach to centralising it. There is no reasonable alternative or substitute available. If a new service provider were to assume responsibility in the middle of centralisation, there would be delay in all stakeholders migrating to the live centralised platform and that could have an adverse effect on public protection, particularly around record transfers when offenders move from prison to the community and vice versa.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	1	—	—

Contracting authority & participating public bodies

Scottish Government

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services Victoria Quay, Edinburgh, Scotland, EH6 6QQContact email

Dispute resolution & review bodies

Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

NVT Computing LimitedAwarded supplier Earn House, Earn Avenue, Righead Business Park, Bellshill, Scotland, ML4 3LWContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.