Magic Notes for Children's and Adults Services

Official notice

Authority: Hampshire County Council (Local council)

GoodsAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48)Health & Social Care (85) Delivery: South East (UKJ3)

Awarded value£450,000published contract · exc. VAT

Awarded 1 Dec 2025no call for competition

Awarded to Beam Up Ltd

What is being bought

Published requirement description

Magic Notes is a digital productivity tool designed to automatically capture, summarise, and structure key information from meetings, emails, and documents. It uses intelligent automation to convert spoken or written content into clear, actionable notes, reducing the need for manual documentation. By streamlining administrative tasks, Magic Notes helps staff save time, improve accuracy, and focus on higher-value work.

The need for such a solution was identified through feedback from staff who were spending significant time on repetitive administrative tasks, such as manually writing up meeting notes, summarising communications, and preparing documentation. During the pilot, users reported that Magic Notes significantly reduced their administrative burden, allowing them to reallocate time to higher-value activities and improve overall productivity.

CPV: Health and social work services · Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1Hampshire County Council has been running a successful pilot scheme for Magic Notes…Awarded

Hampshire County Council has been running a successful pilot scheme for Magic Notes across Adults and Childrens services. Based on the positive outcomes and user feedback, the Council now seeks to procure the service on a more permanent basis to support wider adoption and embed the efficiencies across teams.

Hampshire County Council used Crown Commercial Service's G-Cloud 14 (Lot 2) to undertake this procurement. A desktop evaluation was completed, and an award was made.

Delivery: South East

85000000 Health and social work services

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 30 Dec 2025, 13:44 GMT
Last source update: 30 Dec 2025, 13:44 GMT
Authority reference: AS27989
FTS notice number: 2025/S 000-086440
Classification (CPV): Health and social work servicesSoftware package and information systems
Delivery area: South East (UKJ3)
Official registry OCID: ocds-h6vhtk-05fe2c Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Hampshire County Council used CCS' G-Cloud 14 framework to complete this procurement, and therefore it was not necessary to publish a notice as a call for competition.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £450,0001 contract exc. VAT

Bids received 1

Contracts signed 1latest 1 Dec 2025

Awarded to	Value	Date	Status
Beam Up Ltd	£450,000 †	—	Awarded

Contracts

Contract 086440-2025-1 · Beam Up Ltd
Signed
1 Dec 2025
Value
£450,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Hampshire County Council

Contracting authorityLocal CouncilRegional or local authorityHealth The Castle, High Street, Winchester, South East, SO238UJContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Beam Up LtdAwarded supplierGB-COH: 10637337 Senna Building, Gorsuch Place, London, UK, E2 8JF

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.