Official UK procurement notice
Maintenance of Heating and Air Conditioning Systems, BMS Systems and Fire Dampers
Authority: Strathclyde Partnership for Transport
What is being bought
Published requirement descriptionSPT have awarded a contract for a main contractor to provide services for the Maintenance of Heating and Air Conditioning Systems, BMS Systems and Fire Dampers
- Recurrence: It is estimated this requirement will be re-advertised in the fourth year of the contract.
CPV: Repair and maintenance services of central heating
The lotProcurement structure
single lot · no lot value publishedLot #1Strathclyde Partnership for Transport (SPT) have awarded a contract appointing a…AwardedRenewal
Strathclyde Partnership for Transport (SPT) have awarded a contract appointing a suitably qualified and experienced service provider to carry out the planned preventative maintenance and reactive repairs of the heating, ventilation, air conditioning , and building management systems, and fire dampers across SPT’s estate. It is anticipated that the contract will be for a five-year period and the contract will commence June 2025.
Tenderers must provide costs for two options;
A. a fully managed service; and
B. a planned preventative maintenance and reactive call-out service.
Whichever option is awarded will be at the discretion of SPT.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality criteria: 40%
- price: 60%
Published award criteria (2)
- Quality criteria: 40
- Price: 60
- Suitability
SPD Question 4A.1 Trade Registers – It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to our satisfaction that they are trading from the address provided in the tender and under the company name given.
If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
SPD Question 4A.2 Authorisation/Membership –
Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships.
- Economic & financial standing
Insurance levels
Duns score
Minimum: Insurance: The Contractor shall effect with an insurance company or companies acceptable to SPT a policy or policies of insurance in respect of all the matters which are subject of the indemnities on the part of the Contractor contained in this Contract including Professional Lia… - Technical & professional ability
Past Experience
Quality Assurance Accreditation
Environmental Accreditation
Minimum: Evidence of 3 No. of commissions that demonstrate the organisation’s ability to carry-out the services as defined in the scope of requirements. These commissions may have been delivered completely in-house or using named sub-contractors and must be related to the scope of require…
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · It is estimated this requirement will be re-advertised in the fourth year of the contract.
- First published
- 31 Oct 2024, 09:18 GMT
- Last source update
- 28 May 2025, 14:59 BST
- Authority reference
14-126- FTS notice number
2025/S 000-028163- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b2c7Find a Tender
Publisher note: SPD Question 2.C.1 Reliance on the capacities of other entities - Bidders are required to complete a full SPD for each of the entities whose capacity they rely upon. Subcontractors on whose capacity the bidder does not rely Bidders who are selected to submit an ITT will be asked whether they intend to subcontract within the ITT (Stage 2) Tender. A shortened version of the SPD covering the exclusion grounds will require to be completed by each Subcontractor so identified and uploaded within the ITT (Stage 2) Technical Envelope. Exclusion Criteria – Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Questions 3A – 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. .For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken. Scots Law will apply. (SC Ref:800050)
How it was run
Official notice- Submission deadline
- 9 Dec 2024, 10:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
9 Dec 2024 → 28 May 2025 · 3 dates- Submission deadline9 Dec 2024, 10:00 GMT
- Invitations to tender expected10 Jan 2025
- Notice published28 May 2025, 14:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete28 May 2025, 14:59 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| B-DACSSME | £137,500 † | — | Awarded |
Contracts
Contract 028163-2025-24-126-1 · B-DACSSME
- Signed
- 28 May 2025
- Value
- £137,500
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- B-DACSAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.