Official UK procurement notice
Managed IT Service RFP · UK public procurement notice
Authority: Advanced Research and Invention Agency (Central government)
What is being bought
Published requirement descriptionThis RFP seeks proposals from experienced Managed IT Service Providers capable of delivering secure, scalable, agile, and proactive support. We are seeking a partner who can anticipate the evolving needs of a cutting-edge R&D funding agency and provide forward-thinking solutions that enable ARIA's mission and growth.
The scope is to deliver ARIA's full IT capability, including:
- Delivering dependable, day-to-day operational support that scales with our growing operations.
- Supporting the integration and ongoing evolution of a complex, cloud-based technology ecosystem.
- Continually strengthening our security posture in line with UK-government and NCSC frameworks.
- Contributing to a tech-forward, security-conscious culture through policy, training, and enablement.
The total contract value for standard service delivery is anticipated to be up to £1.25m for the initial 36-month term. This figure does not include costs for additional project support, extended hours, or pass-through costs for software and hardware - for this we anticipate an approximate additional £1.8m for the duration of the initial term.
- How the procedure runs: See RFP document on https://www.aria.org.uk/supply-to-us for more information
CPV: Information technology services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£3,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Criteria A - Background, Profile, Experience and Expertise: 20%
- Criteria B - Your Approach to Service Delivery: 40%
- Criteria C - Demonstration of Resource: 20%
- Criteria D - Commercial Proposal: 20%
Published award criteria (4)
- Criteria A - Background, Profile, Experience and Expertise
- Criteria B - Your Approach to Service Delivery
- Criteria C - Demonstration of Resource
- Criteria D - Commercial Proposal
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Sept 2025, 14:35 BST
- Last source update
- 11 Sept 2025, 12:44 BST
- Award evaluation window
- Submission end – 12 Dec 2025
- FTS notice number
2025/S 000-055064- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0596cbFind a Tender
- How it runs
See RFP document on www.aria.org.uk/supply-to-us ↗ for more information
How it was run
Official notice- Submission deadline
- 29 Oct 2025, 14:00 GMT
- Clarification deadline
- 17 Oct 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
9 Sept 2025 → 2 Feb 2026 · 6 dates- Tender notice published9 Sept 2025, 14:35 BST
- Latest notice published11 Sept 2025, 12:44 BST
- Clarification questions by375 days ago17 Oct 2025, 23:59 BST
- Submission deadline363 days ago29 Oct 2025, 14:00 GMT
- Award decision expected by319 days ago12 Dec 2025, 23:59 GMT
- Contract starts268 days ago2 Feb 2026
Notice history
3 events · 2 releases on Find a Tender · since 9 Sept 2025- Tender notice published9 Sept 2025, 14:35 BSTUK4
- Tender notice published11 Sept 2025, 12:44 BSTUK4
- Published value updated to £3,000,00011 Sept 2025, 12:44 BSTwas £4,000,000
Published amendments (1)
Correction to estimated value to match the information provided in the RFP.
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications
- Bidding documents and specificationsAccess: A supplementary bidder pack with more detail about our IT environment, including specific tools, devices, ecosystem and governance data, can be provided upon request but will require bidders to sign a non-disclosure agreement (NDA). The template NDA can be found here - https://aria.org.uk/media/n1jgitlq/aria-mutual-nda-for-rfp-it-managed-service-2025.pdf, please note the terms are non-negotiable and due diligence will be conducted on the bidder. Please email clarifications@aria.org.uk to request the NDA for signing.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender