Official UK procurement notice
Managed Payroll Services · UK public procurement notice
Authority: Office of Rail and Road (Central government)
What is being bought
Published requirement descriptionThe Office of Rail and Road (ORR) is seeking to appoint a supplier to provide a fully managed payroll service for approximately 404 payees.
The service will include end-to-end payroll processing, pension administration, statutory deductions and reporting, BACS payment services, employee query support, payroll reporting and management information, and support for Civil Service Pension and Railway Pension Scheme arrangements.
The scope also includes implementation and mobilisation activities, including data migration, testing, dual running, transition from the incumbent provider, and integration with ORR's Oracle Cloud HCM platform.
The supplier will be responsible for ensuring a compliant, accurate, secure and efficient payroll service and delivering a fully operational solution by 1 April 2027.
Estimated volume: Approximately 404 payees, comprising permanent employees, fixed-term appointees, Fees for Service workers, and Non-Executive Directors, with potential workforce growth of 10-15% during the contract term.
CPV: Payroll management services · Personnel and payroll services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£114,000
- Condition of participation
Experience of delivering managed payroll services of a similar scale and complexity.
Current experience of administering Civil Service Pension arrangements and the standard Civil Service Pension interface.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: The contract will be awarded to the bidder submitting the Most Advantageous Tender (MAT). Tenders will be evaluated on the basis of quality and price using the following weighted criteria: Methodology - 10% Delivery of Payroll Services - 35% Experience - 30% Cost / Value for Money - 25% Quality responses will be evaluated against the published scoring methodology. Price will be evaluated using a relative price scoring model, with the lowest compliant tender receiving the maximum price score and other bids scored proportionately. ORR reserves the right to invite bidders to present their proposals, and where presentations are held, quality scores may be adjusted to reflect clarifications or additional assurance provided during the presentation.
- Condition of participation
Experience of delivering managed payroll services of a similar scale and complexity.
Current experience of administering Civil Service Pension arrangements and the standard Civil Service Pension interface.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 7 Jul 2026, 14:50 BST
- Last source update
- 7 Jul 2026, 14:50 BST
- Authority reference
ORR CT 26-09- FTS notice number
2026/S 000-063717- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06c55eFind a Tender
How it was run
Official notice- Submission deadline
- 4 Aug 2026, 12:00 BST
- Clarification deadline
- 20 Jul 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Tenders must be submitted electronically via the ORR eTendering Portal.
orr.ukp.app.jaggaer.com/go/84257104019F3CC0D2B6 ↗
All bids must be uploaded to the portal before the stated deadline.
The system allows suppliers to upload revised versions of their submissions up until the closing time, but late tenders will not be accepted.
All clarification questions must also be submitted through the electronic portal for audit purposes.
Responses will be shared with all bidders without identifying the source of the question.
No electronic auction will be used in this procurement.
Guidance on registering and using the portal can be found at: www.orr.gov.uk/about/procuring-good… ↗
Timeline
7 Jul 2026 → 1 Apr 2027 · 4 dates- Tender notice published112 days ago7 Jul 2026, 14:50 BST
- Clarification questions by99 days ago20 Jul 2026, 17:00 BST
- Submission deadline84 days ago4 Aug 2026, 12:00 BST
- Today27 Oct 2026
- Contract startsin 155 days1 Apr 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published7 Jul 2026, 14:50 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender