Official UK procurement notice
Meanwhile Void Space Operator Phase 3
Authority: Westminster City Council (Local council)
What is being bought
Published requirement descriptionThe Meanwhile Activations Programme (previously West End Voids Activation and Pop-Up Project) was envisaged as a pilot scheme to enliven vacant premises and address the negative impact that these had on visitors’ perception of the West End. The project aimed to support UK emerging creative talent and local start-ups by giving them the opportunity to raise their profile and generate income under an operational framework that enabled them to activate vacant premises in the West End.
The programme was originally conceived to take advantage of the business rates holiday period introduced by the Government and to make areas across Central London accessible to a new demographic of business for the first time.
Phase 1 sought to enliven vacant premises and test innovative concepts through a curated programme of cultural activations delivered by UK based emerging artists and local organisations. The cultural activations performed as experimental platforms for a different demographic of businesses. These unique spaces, where art was produced and consumed, encouraged property owners and visitors to use vacant spaces in different ways, diversifying the existing offer and creating opportunities for in-person interactions. A total of six activations were delivered as part of this phase.
Phase 2 focused on experiential retail as well as arts and culture, supporting up-and-coming UK businesses. This phase delivered six activations and supported a total of thirty-two small brands who otherwise would not have had the capital to be able to operate from the West End.
Phase 3 will look to continue these efforts across the borough’s high streets but has been envisioned to deliver two clear objectives; the first one being to tackle the rapid proliferation of candy, souvenir, and other low-quality shops, with a special focus along Oxford Street. The second objective will seek to incubate brands via the creation of a life cycle to support the transition from pop-up occupiers into long-term, rent paying tenants, creating a pipeline of high-quality tenants that not only have the ability to attract footfall back into the area, but can offer goods, services, practices, and experiences that consumers have indicated they would like to see on our high streets and would otherwise not be able to attain online.
Phase 3 of the project is set to start in Winter 2022.
CPV: Commercial property management services
The lotProcurement structure
single lot · value publishedLot #1The Meanwhile Space Activations , through Phase 3 implementation, is seeking to…Published value£1,341,140
The Meanwhile Space Activations , through Phase 3 implementation, is seeking to provide differentiated approaches to raise the profile of three BID areas through a targeted network of activations that will commence around January 2023 or sooner to 13th November 2025 (three years) offered on a 1 + 1 +1 basis which is proposed for the Phase 3 contract delivery period. Please note the contract end date shall be 3 years from the date from contract commencement. Additional information: The project may be varied upwards or downwards and if the Authority chooses to modify the contract during its term, this will be done through permissions in PCR (2015) Regulation 72 as amended, irregardless of value of the variation without triggering a new procurement process.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
As per procurement documents
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 25 Aug 2022, 15:58 BST
- Last source update
- 25 Aug 2022, 15:58 BST
- Award evaluation window
- 23 Sept 2022 – …
- FTS notice number
2022/S 000-023830- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036307Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The contract will be managed through a suite of Contract KPI's which will be inserted in contract document and managed on a frequency to be agreed at onboarding meeting
Publisher note: This opportunity and all associated procurement documents will be accessible via our e-sourcing portal, kindly visit; www.capitalesourcing.com and search for the following reference: prj_WCC_20383 - Meanwhile Void Space Operators . If you have any questions, please submit these through the e-tendering portal (“the Portal”) Our e-sourcing portal site is free to register on. To view details of the Opportunity via the Portal please click the following link and enter your Username and Password: https://www.capitalesourcing.com/web/login.shtml Or browse as follows: - Connect to https://www.capitalesourcing.com - Enter your Username and Password - Go to Published Opportunities - Click on the Project Title 'Community Equipment Consortium ITT' to view details. Confidential Data Pack Information In order to protect the confidential nature of the additional data pack information, the Authority will provide restricted access to Candidates using PowerBi via the following link: Tender Data Pack - Power BI Candidates are required to have an Office 365 package that includes the Power BI service app in order to access the additional data pack information. Candidates can request access to the abovementioned information by following the instructions below: 1. Candidates will need to message the Authority via the Portal and provide their email address corresponding with their bidding organisation in order to gain access. 2. Upon receipt of the above request, the Authority will provide access to the Tender Data Pack to the Candidate making the request. 3. If Candidates have a question or experience any issues in accessing the Tender Data Pack information, please use the Portal’s messaging facility. The Tender Data Pack contains confidential and commercially sensitive information. Candidates are referred to (Procurement Conditions) in relation to the handling/use of this information. Bid submissions must be by way of completion and return of the three Envelopes referred to in the Invitation to Tender (“ITT”) document (in accordance with the requirements set out in the ITT) by the date and time specified in Section IV.2.2. The Authority reserves the right not to accept submissions that are received after the deadline. Candidates are encouraged to submit their submissions well in advance of the stated date an time in order to avoid issues such as technical difficulties with the electronic system that may be due to the high volumes of traffic attempting to submit applications on the same date at the same time. Candidates are responsible for their own costs in relation to this procurement process. The Authority reserves the right to cancel the procurement procedure at any point and shall have no liability to candidates whatsoever in respect of any costs incurred by candidates in participating in the tender process. Candidates should note that the Authority gives no warranty or guarantee of any value of activations to be awarded against this contract notice. All potential providers are reminded that the contracting authority is not bound to award any contract as a result of this contract notice or does it promise any volume guarantees as a result of this notice. All potential candidates must accept all the terms of the contract without qualification for your tender to be accepted.
How it was run
Official noticeTender documents are also served through a separate tool: https://www.capitalesourcing.com ↗
- Submission deadline
- 23 Sept 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 23 Sept 2022, 13:00 BST
Timeline
25 Aug 2022 → 23 Sept 2022 · 3 dates- Notice published25 Aug 2022, 15:58 BST
- Submission deadline23 Sept 2022, 12:00 BST
- Bids opened23 Sept 2022, 13:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeMediation body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria