Find a TenderAwarded

Published 5 Feb 2025, 16:32 GMT

Official UK procurement notice

Measured Term Contract for the Orkney Mainland 2025 - 2028

Official notice

Authority: Orkney Islands Council (Local council)

Framework agreementServicesRestricted procedureSME suitable

Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM65)

Framework ceiling (notional)£3,750,000framework ceiling, not attributable revenue

Submissions closed 7 Mar 2025awarded 3 Jun 2025

What is being bought

Published requirement description

The works comprise;

a) Daily reactive maintenance, which may involve all building trades, to various properties.

b) Providing a 24 hour responsive repair service, with out of hours 365 day service.

c) Minor works, which may involve all building trades, to various properties.

d) Any building works or planned maintenance deemed suitable under the conditions of the Contract document within the Contract Area.

Recurrence: December 2027

CPV: Repair and maintenance services

How this framework works

From the published notice

Bids received: 2 bids received · 1 suppliers appointed

The lotProcurement structure

single lot · value published

Lot #1The works are anticipated to commence in April 2025 and the contract duration will be…AwardedPublished value£3,750,000

The works are anticipated to commence in April 2025 and the contract duration will be three years or up to the tender value. The works comprise:- - Daily reactive maintenance, which may involve all building trades, to various properties. - Providing a 24 hour responsive repair service, with out of hours 365 day service. - Minor works, which may involve all building trades, to various properties. - Any building works deemed suitable under the conditions of the Contract document within the Contract Area. The proposed contract is valued at approximately GBP 3,750,000 and individual order value will range from GBP 30 to over GBP 10,000 approximately

Delivery: Scotland · Various properties across the Orkney Mainland and by agreement with OIC on the outer isles.

Second stage: up to 5 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required

50000000 Repair and maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published award criteria (2)

Quality: 40
Price: 60

Conditions of participation1

Suitability
Included in the SPD Module

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
“Measured Term Contract for the Orkney Mainland 2025 - 2028” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · December 2027
First published: 5 Feb 2025, 16:32 GMT
Last source update: 13 Apr 2026, 15:39 BST
Authority reference: OIC/PROC/2076
FTS notice number: 2026/S 000-033380
Classification (CPV): Repair and maintenance services
Delivery area: Scotland (UKM65)
Official registry OCID: ocds-h6vhtk-04dbfb Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: As specified in the invitation to tender documentation.

Publisher note: The contract area is confined to the Orkney Mainland. List of properties in the Contract Area in respect of which Orders may be issued: 1000 Houses 170 Miscellaneous non-domestic properties 11 Schools Orkney College 2 Libraries 4 Care Homes and social care buildings Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract the expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. Tenderers should complete the SPD (Scotland) contained within the SPD Module attached to this notice (SC Ref:829250)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Appointment period ends: 7 Mar 2025, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

7 Mar 2025 → 13 Apr 2026 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
7 Mar 2025, 12:00 GMT
Invitations to tender expected
17 Mar 2025
Notice published198 days ago
13 Apr 2026, 15:39 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
13 Apr 2026, 15:39 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 1admitted to the panel · see the list ↓

Bids received 22 from SMEs

Contracts signed 1latest 3 Jun 2025

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 033380-2026-OIC/PROC/2076-1
Signed
3 Jun 2025
Value
£4,474,248
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids · 2 electronic · 2 from abroad	2	—	—

Contracting authority & participating public bodies

Orkney Islands Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council Offices, School Place, Kirkwall, Scotland, KW15 1NYContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Kirkwall Sheriff CourtReview body KirkwallContact email, phone
Kirkwall Sherriff CourtMediation bodyReview contact point KirkwallContact email, phone

Framework contractors & participating bidders

1 commercial party on the notice

R Clouston ltdFramework contractor 10 Grainshore Drive, Kirkwall, Orkney, Scotland, KW15 1GGContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria