Find a TenderAwarded without competitionTransparency notice
Published 10 Sept 2025, 16:27 BST

Official UK procurement notice

Middleware for Digital Health Records Transformation Project

Official notice

Authority: Velindre University NHS Trust Please note NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) will manage this procurement on behalf of the contracting authority. Due to having the same identifiers, we're unable to reflect this in the notice options. (Central government)

Direct award
Awarded value£211,041published award · exc. VAT
Award in standstill Not publishedno call for competition
Award (standstill) to Ricoh UK Ltd

What is being bought

Published requirement description

Award of a two (2) year contract with three annual extensions (2+1+1+1) for middleware that supports the digital health records transformation project within Hywel Dda University Health Board (HDUHB).

As HDUHB works towards digitalising patient health records, middleware is required to bridge the document scanners to the electronic document record management system (EDRMS). Without the middleware, documents scanned will not be converted and uploaded for storing in the EDRMS, resulting in error-prone and time-consuming manual uploads. Through integrating middleware, the file formatting and uploading is an automated process, allowing for a greater volume of documents to be scanned and uploaded, making the patient health record project more efficient and effective.

The lotProcurement structure

single lot · no lot value published

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
10 Sept 2025, 16:27 BST
Last source update
10 Sept 2025, 16:27 BST
Authority reference
P0349
FTS notice number
2025/S 000-055540
Latest notice
Transparency notice (UK5)
Delivery area
Wales (UKL14)
Official registry OCID
ocds-h6vhtk-0597ed Find a Tender
Why no open competition
Single Suppliers Intellectual Property Exclusive Rights; Single Suppliers Technical Reasons
Published justification

Due to technical reasons, including interoperability reliance on the middleware to work with both document scanners and EDRMS, a code will be developed by the provider, which results in intellectual property. As such, there is only a single supplier who can fulfil this contract requirement.

Notice history

2 events · 1 release on Find a Tender · since 10 Sept 2025
  1. Transparency notice published
    10 Sept 2025, 16:27 BST
    UK5
  2. Contract signature expected
    30 Sept 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1some still in standstill
Awarded value £211,0411 award exc. VAT
Awarded toValueDateStatus
Ricoh UK Ltd1 Oct 2025 – 31 Oct 2027 · up to 31 Oct 2030Extensions: Three annual extensions available: Extension 1: 01/11/2027 – 31/10/2028 Extension 2: 01/11/2028 – 31/10/2029 Extension 3: 01/11/2029 – 31/10/2030£211,041—Standstill

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityPublic authority - central governmentWelsh devolved regulations apply GB-PPON: PXWV-6492-CGMN 4-5 Charnwood Court,, Cardiff, Wales, CF14 3UZContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Ricoh UK LtdAwarded supplierGB-PPON: PMHC-4165-CBLG 2nd Floor, 900 Pavilion Drive, Northampton, East Midlands, NN4 7RGContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender