Official UK procurement notice
Mist Suppression and Ward Refresh Works - Phases 2 - 5 - Stage 1 Participation
Authority: Northumbria Healthcare Facilities Management (Central government)
What is being bought
Published requirement descriptionNorthumbria Healthcare Facilities Management Limited (NHFM), a wholly owned subsidiary of Northumbria Healthcare NHS Foundation Trust (NHFT), wishes to appoint a Main Design & Build Contractor to refresh 12 existing wards at its Northumbria Specialist Emergency Hospital (NSECH) in Cramlington Northumberland.
The primary aim of the project is to improve fire safety protection for patients, staff and visitors in all wards. The project’s secondary aim is to update the ward environment whilst the primary aim is completed.
The 12 existing wards to be refreshed are located in 4no. existing 3-storey towers referred to as Towers A, B, D & E.
There are five main elements to the work proposed on each tower. These are:
- Design and installation of a Mist Suppression system
- Targeted remediation of passive fire protection (Fire Compartment Walls)
- General ‘refresh’ of each ward’s environment.
- Attending to back-log maintenance of the existing Building Services in wards
- Update to IT and digital infrastructure
The procurement is a three stage competitive tendering procedure (a “competitive flexible procedure”) as permitted by the PA 2023.
Tenderers are reminded to register on the Central Digital Platform.
Document 1 Instructions and guidance to Tenderers (IGTT) is included within the documents available to download from the Contracting Authority's electronic tendering portal (Atamis).
Companies who are not registered on Atamis will be required to do so before they can download the tender documents.
The link to register is:
- How the procedure runs: The procurement is a three stage competitive tendering procedure (a “competitive flexible procedure”) as permitted by the PA 2023: Stage 1 (Selection) is the submission by each Tenderer of a response to the Supplier Information Questionnaire by the applicable Deadline and the assessment of each such Supplier Information Questionnaire submission received by the Contracting Authority in accordance with this Stage 1 Pack. After the Contracting Authority has assessed Tenderers' responses to the Supplier Information Questionnaire, it will down-select to six (6) Down-Selected Tenderers; Stage 2 (Negotiation and Site Visits) is the period during which the Contracting Authority will discuss selected provisions of the draft Contract with each Down-Selected Tenderer in order to seek feedback on the Contract as further described in the Stage 2 Pack and invite Down-Selected Tenderers to visit the sites relevant to the Scope of Works; and Stage 3 (ITT) is the invitation by the Contracting Authority to all those Down-Selected Tenderers selected to participate further in this tender process to submit a Tender and the assessment of each Tender submission received by the Contracting Authority in accordance with the Stage 3 Pack.
CPV: Building construction work · Fire suppression system · Fireproofing work · Refurbishment work
The lotProcurement structure
single lot · value publishedLot #1Published value£27,500,000
- Economic & financial standing
As described in Document 1 - Invitation and guidance to tenderers
- Technical & professional ability
As described in Document 1 - Invitation and guidance to tenderers
- Condition of participationshortlisting
As described in the the Instructions and Guidance to Tenderers and Supplier Information Questionnaire including appendices 1 & 2.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- SIQ Assessement: 100%
Published award criteria (1)
- SIQ Assessement
- Economic & financial standing
As described in Document 1 - Invitation and guidance to tenderers
- Technical & professional ability
As described in Document 1 - Invitation and guidance to tenderers
- Condition of participationshortlisting
As described in the the Instructions and Guidance to Tenderers and Supplier Information Questionnaire including appendices 1 & 2.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 May 2026, 12:41 BST
- Last source update
- 26 May 2026, 16:46 BST
- Award evaluation window
- Submission end – 21 Sept 2026
- Authority reference
C445944- FTS notice number
2026/S 000-049155- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-069784Find a Tender
- How it runs
The procurement is a three stage competitive tendering procedure (a “competitive flexible procedure”) as permitted by the PA 2023:
Stage 1 (Selection) is the submission by each Tenderer of a response to the Supplier Information Questionnaire by the applicable Deadline and the assessment of each such Supplier Information Questionnaire submission received by the Contracting Authority in accordance with this Stage 1 Pack. After the Contracting Authority has assessed Tenderers' responses to the Supplier Information Questionnaire, it will down-select to six (6) Down-Selected Tenderers;
Stage 2 (Negotiation and Site Visits) is the period during which the Contracting Authority will discuss selected provisions of the draft Contract with each Down-Selected Tenderer in order to seek feedback on the Contract as further described in the Stage 2 Pack and invite Down-Selected Tenderers to visit the sites relevant to the Scope of Works; and
Stage 3 (ITT) is the invitation by the Contracting Authority to all those Down-Selected Tenderers selected to participate further in this tender process to submit a Tender and the assessment of each Tender submission received by the Contracting Authority in accordance with the Stage 3 Pack.
How it was run
Official notice- Requests to participate (first stage)
- 22 Jun 2026, 12:00 BST
- Submission deadline
- 22 Jun 2026, 12:00 BST
- Clarification deadline
- 5 Jun 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The submission deadline for submission of the completed Supplier Information Questionnaire, including any additional information requested is before 12:00 hours on 22nd June 2026.
The last date for the receipt of clarifications in respect of the Stage 1 Information issued is 17:00 on 5th June 2026.
It is is anticipated that successful Tenderers will be notified of there progression to stage 2 on 1st July 2026.
All submissions and any clarifications must be via the Atamis Portal.
Tenderers are advised to allow sufficient time to uploaded their responses to the Atamis Portal.
Any queries with regards to submission of documents must be addressed via the Atamis Portal.
Timeline
13 May 2026 → 15 Jan 2027 · 7 dates- Planning notice published167 days ago13 May 2026, 12:41 BST
- Tender notice published154 days ago26 May 2026, 16:46 BST
- Next notice expected153 days ago27 May 2026, 23:59 BST
- Clarification questions by144 days ago5 Jun 2026, 17:00 BST
- Submission deadline127 days ago22 Jun 2026, 12:00 BST
- Award decision expected by36 days ago21 Sept 2026, 23:59 BST
- Today28 Oct 2026
- Contract startsin 78 days15 Jan 2027
Notice history
4 events · 2 releases on Find a Tender · since 13 May 2026- Preliminary market engagement notice published13 May 2026, 12:41 BSTUK2
- Tender notice published26 May 2026, 16:46 BSTUK4
- Status changed to active26 May 2026, 16:46 BST
- Procurement method changed26 May 2026, 16:46 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender