Find a TenderAwardedContract details notice

Published 29 Aug 2025, 12:48 BST

Official UK procurement notice

MTC for Repair, Maintenance & Minor Works for high level lighting installations at Belfast City Council properties and locations

Official notice

Authority: Belfast City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Architecture & Engineering (71) Delivery: Delivery location not published

Published estimate£720,000≈ £720k / year · £720,000 inc. VAT

Submissions closed 23 Sept 2025awarded 6 Oct 2025

Awarded to Braham Group Limited

Contract term 1 yrends 7 Oct 2026 · up to 7 Oct 2029 with extensions · starts 7 Oct 2025

What is being bought

Published requirement description

The purpose of this contract is to appoint a specialist contractor to conduct planned preventative maintenance (PPM) along with reactive, remedial, and emergency repairs on existing high level lighting systems.

The contract will also include a schedule of labour rates and material on costs etc for the supply & installation, repair works, upgrades of high-level lighting systems and associated parts and accessories.

The duration of the contract will be for one year with the option to extend to a further three years following contract evaluation (on a year-by-year basis). The extension will only be granted on satisfactory performance by the contractor and the discretion of the BCC maintenance unit and BCC compliance unit, this will be done through KPI analysis.

The Contractor must ensure that at the time of tender to have visited the sites, if required, to conduct a site survey to ascertain the condition of the existing systems as no claims on the want of knowledge shall be considered.

It should be noted that the council reserve the right to add or omit any properties throughout the duration of the contract.

No preliminary market engagement: As this is an MTC it is not possible to define specific works in advance

CPV: Artificial and natural lighting engineering services for buildings

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yrPublished value£720,000

Contract period: 7 Oct 2025 – 7 Oct 2026 (1 yr) · up to 7 Oct 2029 with extensionsValue: £720,000 exc. VAT · £720,000 inc. VAT

Extensions: The Council reserves the right to extend/renew the Contract up to a further [3 years]. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.

71318100 Artificial and natural lighting engineering services for buildings

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published sub-criteria (2)

Quality including Social Value at 10%: 40%
Cost: 60%

Published award criteria (2)

Quality including Social Value at 10%
Cost

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 29 Aug 2025, 12:48 BST
Last source update: 1 Apr 2026, 14:55 BST
Award evaluation window: Submission end – 7 Oct 2025
Authority reference: ITT 38734
FTS notice number: 2025/S 000-052437
Latest notice: Contract details notice (UK7)
Classification (CPV): Artificial and natural lighting engineering services for buildings
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-059065 Find a Tender

How it was run

Official notice

Run through: portal not identified

Electronic submission allowedLanguage: EN

Submission deadline: 23 Sept 2025, 23:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.find-tender.service.gov.uk/Notice/018481-2025 ↗

This procurement has concluded this notice is for administrative purposes only, refer to FTS:

F02: Contract notice

Notice identifier: 2025/S 000-018481

Procurement identifier (OCID): ocds-h6vhtk-050b82

Timeline

29 Aug 2025 → 1 Apr 2026 · 6 dates

Tender notice published
29 Aug 2025, 12:48 BST
Submission deadline400 days ago
23 Sept 2025, 23:59 BST
Assessment summaries sent388 days ago
6 Oct 2025, 00:00 BST
Contract starts387 days ago
7 Oct 2025, 00:00 BST
Award decision expected by386 days ago
7 Oct 2025, 23:59 BST
Latest notice published210 days ago
1 Apr 2026, 14:55 BST

Notice history

5 events · 3 releases on Find a Tender · since 29 Aug 2025

Tender notice published
29 Aug 2025, 12:48 BST
UK4
Contract award notice published
6 Oct 2025, 15:02 BST
UK6
Status changed to complete
6 Oct 2025, 15:02 BST
Contract signature expected
17 Oct 2025, 23:59 BST
scheduled
Contract details notice published
1 Apr 2026, 14:55 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £138,6151 award exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 11 Mar 2026

Awarded to	Value	Date	Status
Braham Group Limited, Braham Group LimitedSMEjoint awardMTC for Repair, Maintenance & Minor Works for high level lighting installations at Belfast City Council17 Oct 2025 – 17 Aug 2026 · up to 17 Aug 2029Extensions: 1+1+1	£138,615	6 Oct 2025	Awarded

Contracts

MTC for Repair, Maintenance & Minor Works for high level lighting installations at Belfast City Council · Braham Group Limited, Braham Group LimitedSME
Signed
11 Mar 2026
Value
£554,460
Period
11 Mar 2026 – 17 Aug 2026 · up to 17 Aug 2029 with extensions
Status
active
Extensions
1+1+1
8 agreed KPIs: 1. Work started & completed within agreed time frame · 2. Ease of Communication / resolution of queries, returning phone calls etc. · 3. Overall quality of service delivered including workmanship, materials and service sheets etc. …
- 1. Work started & completed within agreed time frame
- 2. Ease of Communication / resolution of queries, returning phone calls etc.
- 3. Overall quality of service delivered including workmanship, materials and service sheets etc.
- 4. Works on-site carried out as per instructions with acceptable labour, materials and quantities
- 5. Health and Safety - equipment/procedures/RAMS
- 6. Time valuation provided from date of completion, • 2 months (20 points) • 3 months (15 points) • 5 months (10 points) • over 6months (0 points)
- 7. Valuation submitted in accordance with contract, including arithmetically, rates, backup invoices and signed daywork sheets, • All provided (10 points) • Small errors (5 points) • Large number of errors (0 points)
- 8. Percentage difference in agreed amount to submitted valuation, • 0 % (20 points) • 0 to 5% (10 points) • 6 to 15% (5 points) • over 15% (0 points)

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	1	0	—

Contracting authority & participating public bodies

Belfast City Council

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PQXY-5321-CGZM 9-21 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact email

Bidders & participating suppliers

2 commercial parties on the notice

Braham Group LimitedAwarded supplierGB-COH: NI012310 7a Charlotte Street, Warrenpoint, Northern Ireland, BT34 3LFContact email
Braham Group LimitedAwarded supplier 7a Charlotte Street, Warrenpoint, Northern Ireland, BT34 3LFContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender1 Apr 2026, 14:55 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender6 Oct 2025, 15:02 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender29 Aug 2025, 12:48 BST