Official UK procurement notice
Multifunctional Devices (MFDs), GovPrint Hardware, Managed Print Services and Digital Workflow Software Services
Authority: The Minister for the Cabinet Office acting through Crown Commercial Service (CCS (Central government)·Consortium: 2 public authorities
What is being bought5 lots · detail below
Published requirement descriptionThis agreement provides access to multifunctional devices, managed print services, technical resources, digital workflow, cloud solutions for digital transition and print consultancy services.
Please look at additional main CPV codes for goods and services.
CPV: Archiving services · Auditing services · Business analysis consultancy services · Business and management consultancy and related services · Business and management consultancy services · Colour graphics printers · Content management software package · Digital printing services · Document management services · Document management software development services · Document management software package · Document management system · +45 more
Lots and requirements (5)Procurement structure
5 lots · all with a published value (£900,000,000 together) · evaluation weights differ by lotLot #1Multifunctional Print Devices (MFDs) and Basic Print Management SoftwareAwardedPublished value£180,000,000
The purpose of Lot 1 was to appoint a single Supplier who was responsible for the
provision of Multifunctional Print Devices (MFDs) and Basic Print Management Software via Direct Award between the successful Supplier and Buyer.
Lot 1 provides a simple, efficient and compliant route for Buyers to procure a range of
MFDs and Basic Print Management Software through a Supplier hosted Web-based Online
Solution which supported the reduction of print output volume and enabled significant
savings on print management costs for Buyers, through a secure print facility. Additional information: 1 place was awarded on this lot
Lot #2Multifunctional Print Devices (MFDs), Print Management and/or Digital Workflow Software and Associated ServicesCancelledPublished value£350,000,000
The Lot 2 service is for the provision of a catalogued range of new and remanufactured Digital Equipment along with a range of Software Products and Cloud services. All Products and Services are underpinned by a range of Deployment and Operational support Services.
The additional services available are: Overseas delivery, Interim Specialist Technical Support Resources and Third Party Multi-Vendor legacy Device Management. Additional information: 9 places were awarded on this lot
Lot #3Multifunctional Print Devices (MFDs), Print Management and/or Digital Workflow Under Managed Service ProvisionCancelledPublished value£150,000,000
The Supplier is required to provide a Managed Service to meet the Buyer’s ‘outputs and outcomes’ detailed within its specification of requirements by designing, installing and managing the Services that meet the Buyer’s requirements.
A significant driver of Lot 3 is to provide Buyers with the opportunity to deliver their short, medium or long term Digital Strategy by identifying and or creating digital solutions within one (1) competition to support organisations with digitalisation of their business processes. Additional information: 9 places were awarded on this lot
Lot #4GovPrint hardware, accessories and operational servicesCancelledPublished value£200,000,000
The purpose of Lot 4 is to appoint multiple Suppliers who shall be responsible for the provision of Multi-functional Print Devices (MFDs) hardware, accessories and operational services to support the Government Property Agency (GPA) in its delivery of the GovPrint service provision. Additional information: 4 places were awarded on this lot.
Lot #5Print Consultancy ServicesCancelledPublished value£20,000,000
The purpose of this Lot 5 Specification was to appoint a number of Suppliers who shall be responsible for the provision of entirely independent vendor neutral Print Consultancy Services between the successful Suppliers and Buyers.
The Supplier shall have the capability to support pan Government strategies, demonstrating scalable solutions that have the flexibility to adapt to future demands in emerging policies and priorities across Government organisations in line with the Government’s Digital by Default agenda in order to maximise savings opportunities and provide added value:
www.gov.uk/government/publicati… ↗ Additional information: 2 places were awarded on this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Suitability
Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the directive) on the basis of information provided in response to an invitation to tender (ITT) registering for access.
- Price carries 30–100 points depending on the lot. Read the split per lot below.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 23 May 2024, 13:02 BST
- Last source update
- 4 Sept 2025, 09:21 BST
- Award evaluation window
- 10 Mar 2025 – …
- Authority reference
RM6361- FTS notice number
2025/S 000-053759- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-046a04Find a Tender
Publisher note: As part of this contract notice the following documents can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/94567466-2d79-4045-b074-ada9010233ae 1) Redacted Commercial Agreement 2) List of Successful Suppliers 3) Approved Customer list 4) Transparency Agenda On 02/04/2014, Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders were required to make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders were required to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement.
How it was run
Official notice- Submission deadline
- 10 Mar 2025, 15:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Participation fee
- document
- Bids opened
- 10 Mar 2025, 15:01 GMT
Timeline
11 Dec 2024 → 4 Sept 2025 · 5 dates- Next notice expected11 Dec 2024
- Submission deadline10 Mar 2025, 15:00 GMT
- Bids opened10 Mar 2025, 15:01 GMT
- Bids must remain valid until9 Aug 2025, 23:59 BST
- Notice published4 Sept 2025, 09:21 BST
Notice history
8 events · 5 releases on Find a Tender · since 7 Mar 2025- Deadline published: 14 Mar 2025, 15:00 GMT7 Mar 2025, 13:52 GMT
- Published value updated to £900,000,00011 Mar 2025, 17:01 GMTwas £800,000,000
- Status changed to active11 Mar 2025, 17:01 GMT
- Procurement method changed11 Mar 2025, 17:01 GMT
- Deadline moved to 10 Mar 2025, 15:00 GMT11 Mar 2025, 17:01 GMT-4 days · was 14 Mar 2025, 15:00 GMT
- Buyer details updated11 Mar 2025, 17:01 GMT
- Status changed to complete4 Sept 2025, 09:21 BST
- Buyer details updated4 Sept 2025, 09:21 BST
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | 10 Mar 2025 | 14 Mar 2025 | +4 d |
| — | Bid openingIV.2.7 | 10 Mar 2025 | 14 Mar 2025 | +4 d |
| — | DeadlineIV.2.2 | 10 Mar 2025 | 18 Mar 2025 | +8 d |
| — | Bid openingIV.2.7 | 10 Mar 2025 | 18 Mar 2025 | +8 d |
2 amendments published without a description.
Routine re-releases (5)
- 2025-03: 1 release · 7 Mar 2025
- 2024-05: 1 release · 23 May 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Multifunctional Print Devices (MFDs) and Basic Print Management Software1 award | |||
| See Contracts Finder Notice for full supplier list | £900,000,000 † | — | Awarded |
Contracts
Contract 053759-2025-1 · See Contracts Finder Notice for full supplier list
- Signed
- 12 Aug 2025
- Value
- £900,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Multifunctional Print Devices (MFDs) and Basic Print Management Software | 12bids · 12 electronic | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The Minister for the Cabinet Office acting through Crown Commercial ServiceContracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services
Bidders & participating suppliers
1 commercial party on the notice- See Contracts Finder Notice for full supplier listAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria