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Published 2 Mar 2022, 15:09 GMT

Official UK procurement notice

Music Instrumentation Service · UK public procurement notice

Official notice

Authority: City of Bradford Metropolitan District Council (Local council)

ServicesOpen procedure
Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Supporting and auxiliary transport services; travel agencies services (63) Delivery: Yorkshire & Humber (UKE41)
Published estimate£750,000exc. VAT
Submissions closed 13 Apr 2022awarded 15 Jun 2022
Awarded to Windstruments Ltd

What is being bought

Published requirement description

The Bradford Music Education Hub (“BMEH”) is part of the Education, Employment and Skills Service within the Council. The BMEH is looking for a provider to

  1. Store, set up, maintain and repair the Council’s instrument stock.
  2. Prepare the Instrumental Catalogue for use during the summer break or when not in use.
  3. Manage the instrument stock.
  4. Transport instruments to pupils, schools, events, concerts and venues in good working order in a timely fashion.

CPV: Educational equipment · Parts and accessories of musical instruments · Storage and retrieval services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£7,500,000
Delivery: Yorkshire & Humber
Extensions: option to extend by 3 periods of 12 months. · Three x 12 month renewalsVariant bids: not allowed
37320000 Parts and accessories of musical instruments39162000 Educational equipment63121000 Storage and retrieval services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (3)
  • Response to Specification: 60%
  • price: 30%
  • Social Value: 10%
Published award criteria (3)
  • Response to Specification: 60
  • Social Value: 10
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
2 Mar 2022, 15:09 GMT
Last source update
11 Aug 2022, 16:12 BST
Award evaluation window
13 Apr 2022 – …
Authority reference
50576
FTS notice number
2022/S 000-022203
Classification (CPV)
Educational equipmentParts and accessories of musical instrumentsStorage and retrieval services
Delivery area
Yorkshire & Humber (UKE41)
Official registry OCID
ocds-h6vhtk-031cfd Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
13 Apr 2022, 14:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
13 Apr 2022, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

13 Apr 2022 → 11 Aug 2022 · 3 dates
  1. Submission deadline
    13 Apr 2022, 14:00 BST
  2. Bids opened
    13 Apr 2022, 14:00 BST
  3. Notice published
    11 Aug 2022, 16:12 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    11 Aug 2022, 16:12 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 1
Contracts signed 1latest 15 Jun 2022
Awarded toValueDateStatus
Windstruments LtdSME——Awarded

Contracts

  • Music Instrumentation Service · Windstruments LtdSME

    Signed
    15 Jun 2022
    Value
    —
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic——£375,000 – £750,000

Contracting authority & participating public bodies

City of Bradford Metropolitan District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 180808262 Britannia House, Hall Ings, Bradford, Yorkshire & Humber, BD1 1HXContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • Windstruments LtdAwarded supplier267013908 1 Ryshworth Bridge, Crossflatts, Bingley, UK, BD162DXContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria