Find a TenderAwarded

Published 23 Jan 2023, 15:46 GMT

Official UK procurement notice

National Framework Agreement for Legacy Information Integration and Management

Official notice

Authority: Countess of Chester Hospital NHS Foundation Trust (Central government)

Framework agreementGoodsOpen procedureSME suitable

Sectors: Software Packages & ERP (48) Delivery: UK

Framework ceiling (notional)£150,000,000framework ceiling, not attributable revenue

Submissions closed 23 Feb 2023awarded 7 Sept 2023

What is being bought

Published requirement description

Commercial Procurement Services seeks to introduce a new Framework Agreement which will allow NHS Trusts to procure legacy information integration and management solutions. When NHS organisations migrate from either a Patient Administration System (PAS) to an Electronic Patient Records (EPR) system, or move from one EPR to another, much of the clinical patient data held in the previous system and other legacy systems is archived. Access to this data is through an archived version of the legacy system(s) and requires a separate login, making accessing this patient data a slow process. The organisation is then required to maintain archive contracts for one or more legacy systems, which may be unsupported, in order to allow continued access to the archived patient data.

This framework relates to the procurement of a cloud-based or on-site archive which interfaces directly with the live EPR, so clinicians can access archived clinical patient data seamlessly from within the live EPR. The data is extracted, analysed and migrated to the new system, ensuring the data is usable in the new system.

CPV: Data management services · Data security software package · Database and operating software package · Electronic data management (EDM) · Medical software package · Patient-administration system · Software package and information systems

How this framework works

From the published notice

Bids received: 9 bids received · 7 suppliers appointed

The lotProcurement structure

single lot · value published

Lot #1This framework relates to the procurement of a cloud-based or on-site archive which…AwardedRenewalPublished value£150,000,000

Delivery: UK

Extensions: The Term of this Framework Agreement shall be two (2) years from the Commencement Date and may be extended for up to a further two (2) years in yearly increments provided that the duration of this Framework Agreement shall be no longer than four (4) years in total.Variant bids: allowed

48000000 Software package and information systems 48180000 Medical software package 48600000 Database and operating software package 48613000 Electronic data management (EDM)48732000 Data security software package 72322000 Data management services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 20%Social value: 10%

Published sub-criteria (6)

Technical – Functionality of the Solution (inc. General Requirements): 20%
Technical – Service, Support and Training: 15%
Technical – Technical and System Requirements: 20%
Technical – Data Migration: 15%
Commercial: 20%
Social Value: 10%

Published award criteria (6)

Technical – Functionality of the Solution (inc. General Requirements): 20%
Technical – Service, Support and Training: 15%
Technical – Technical and System Requirements: 20%
Technical – Data Migration: 15%
Social Value: 10%
Commercial: 20%

What this means for your bid

Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
“National Framework Agreement for Legacy Information Integration and…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 23 Jan 2023, 15:46 GMT
Last source update: 27 Oct 2023, 11:46 BST
Award evaluation window: 27 Feb 2023 – …
Authority reference: F/085/LIM/22/SM/3
FTS notice number: 2023/S 000-031774
Classification (CPV): Data management servicesData security software packageDatabase and operating software packageElectronic data management (EDM)Medical software packagePatient-administration systemSoftware package and information systems
Delivery area: UK
Official registry OCID: ocds-h6vhtk-0399d0 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Review and risk notes

Review procedure: The Countess of Chester Hospital NHS Foundation Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision.

Publisher note: How to express interest and bid for this opportunity: 1) Browse to the e-sourcing portal https://www.nhssourcing.co.uk and click on view current opportunities; 2) Select the title of the ITT. 3) Review the ITT, framework agreement specification, prerequisites and list of eligible users (you may do this without registering). 4) Register your organisation on the eSourcing portal (this is only required once). 5) Accept the portal terms and conditions and click 'continue', enter your organisation and user details; note the username you chose and click 'Save' when complete; you will shortly receive an e-mail with your unique password (please keep this secure); 6) Login to the portal with the username/password. 7) Click the 'PQQs/ITTs Open To All Suppliers' link (These are pre-qualification questionnaires or invitations to tender open to any registered supplier). 8) Click on the relevant PQQ/ITT to access the content. 9) Click the 'Express Interest' button at the top of the page. This will move the PQQ/ITT into your 'My PQQs/My ITTs' page (This is a secure area reserved for your projects only). You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ITT Details' box. 10) Responding to the ITT. Click 'My Response' under 'PQQ/ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining). You can now use the messages function to communicate with the buyer and seek any clarification. Note the deadline for completion, then follow the on-screen instructions to complete the ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk.

How it was run

Official notice

Run through: portal not identified

Language: EN

Appointment period ends: 23 Feb 2023, 17:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 27 Feb 2023, 09:30 GMT

Detailed submission instructions & authority contactsFrom official release

www.nhssourcing.co.uk ↗

Timeline

23 Feb 2023 → 27 Oct 2023 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
23 Feb 2023, 17:00 GMT
Bids opened
27 Feb 2023, 09:30 GMT
Notice published
27 Oct 2023, 11:46 BST

Notice history

1 event · 4 releases on Find a Tender

Status changed to complete
26 Jun 2023, 11:52 BST

Published amendments (1 · 0 deadline changes)

When	What	Before	After	Shift
—	TextTender close date amended from 23/02/2023 at 17:00 to 27/02/2023 at 17:00 · IV.2.2	Tender close date 23/02/2023 at 17:00.	Tender close date 27/02/2023 at 17:00

Tender closing date amended from 23/02/2023 at 17:00 to 27/02/2023 at 17:00.

Routine re-releases (4)

2023-01: 1 release · 23 Jan 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 7admitted to the panel · see the list ↓

Bids received 97 from SMEs

Contracts signed 7latest 7 Sept 2023

7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 7 of these contracts carry the same published figure, £1, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Contract 031774-2023-1
Signed
7 Sept 2023
Value
ceiling above
Status
active
National Framework Agreement for Legacy Information Integration and Management
Signed
6 Jun 2023
Value
ceiling above
Status
active
National Framework Agreement for Legacy Information Integration and Management
Signed
31 May 2023
Value
ceiling above
Status
active
National Framework Agreement for Legacy Information Integration and Management
Signed
16 May 2023
Value
ceiling above
Status
active
National Framework Agreement for Legacy Information Integration and Management
Signed
16 May 2023
Value
ceiling above
Status
active
National Framework Agreement for Legacy Information Integration and Management
Signed
16 May 2023
Value
ceiling above
Status
active
National Framework Agreement for Legacy Information Integration and Management
Signed
16 May 2023
Value
ceiling above
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
9bids · 9 electronic	7	—	—

Contracting authority & participating public bodies

Countess of Chester Hospital NHS Foundation Trust

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsHealth Liverpool Road, Chester, UK, CH2 1ULContact email Published organisation website ↗

Dispute resolution & review bodies

Royal Courts of JusticeReview body London

Framework contractors & participating bidders

7 commercial parties on the notice

Answer DigitalFramework contractor Leeds, UK
Bridgehead Software LimitedFramework contractor Surrey, UK
E.Novation UK LtdFramework contractor Lancashire, UK
Insight Direct (UK) LtdFramework contractor Sheffield, UK
Interneuron CICFramework contractor Cambridgeshire, UK
Nautilus Consulting LimitedFramework contractor London, UK
SynApps Solutions LimitedFramework contractor Hatfield, UK

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria