Find a TenderAwarded
Published 10 Jan 2023, 08:37 GMT

Official UK procurement notice

National Kinship Care Services

Official notice

Authority: Scottish Government (Central government)

ServicesOpen procedureSME suitable
Published estimate£540,000≈ £540k / year1% below published estimate
Submissions closed 14 Feb 2023awarded 31 May 2023
Awarded to Adoption UK - Scotland
Contract term 1 yrends 31 May 2024 · extension options published · starts 1 Jun 2023

What is being bought

Published requirement description

The Scottish Government Children and Families Directorate, on behalf of the Strategy, GIRFEC and Promise Division, wished to commission a National Kinship Care Advice Service to run for two years (2023 – 2025) Provision of Kinship Advice Services in Scotland comprise of a kinship care advice telephone line, face to face advice services and regional co-ordinators, the development of peer support groups, a dedicated website and a published guide for Kinship carers. Information is specifically tailored to the needs of kinship carers and children and young people living in kinship care arrangements. The service should also provide a platform for bringing kinship care families together and the sharing of best practice between local authorities and other agencies.

Tenders were invited to put forward proposals on how best to meet the aims and objectives, the three core service provisions (minimum requirements) and added value components within the budget available.

CPV: Social work and related services

The lotProcurement structure

single lot · value published
Lot #1The Scottish Government has committed to provide all children, young people and their…AwardedRenewal 1 yrPublished value£540,000

The Scottish Government has committed to provide all children, young people and their families with the right support at the right time so that every child and young person in Scotland can reach their full potential through its Getting It Right For Every Child (GIRFEC) approach. GIRFEC provides Scotland with a consistent framework and shared language for promoting, supporting, and safeguarding the wellbeing of children and young people.

In line with The Promise, the Scottish Government recognises that there is a an important role for kinship care to play in providing a safe, loving and secure home for children who cannot live with their birth parents. Our Promise Implementation Plan sets out our plans to transform the way that care looks and feels like for children, families and their caregivers. It commits to supporting a comprehensive, continuing programme of training and support for Scotland's caregivers, including kinship care. A national kinship care service contributes to this. The Kinship Care Collaborative has also been established to support national and local improvements to achieve better outcomes for children and young people and better support kinship carers and professionals who work with them.

If there are named subcontractors/technicians upon which the bidder will rely to meet the selection criteria,these named parties must

complete and reattach the SPD Supplier Response Form attached to SPD

questions 2C.1.1 (Technicians) and 2D.1.2 (Subcontractors) on PCS-T. These parties must complete the first three sections of the SPD

form, as well as any part of the section 4 selection criteria that the main bidder will rely upon the parties to fulfil. If parties have not yet

been identified, this information may be required at a later

date. Scottish Government reserves the right to request this information from relevant parties upon whom the

main bidder will not rely to fulfil selection criteria.

4C.10 Bidders will be required to confirm whether they intend to sub-contract and if so, for what proportion of the

contract.

Bidders must confirm that they will pay staff that are involved in the delivery of services under the contract, at least the real Living Wage.

Any tenderer who answers "No" to this question will not be subject to further evaluation.

Bidders must confirm that they will include the standard clause in all contracts used in the delivery of the requirements, ensuring payment

of subcontractors at all stages of the supply chain within 30 days and include a point of contact for subcontractors to refer to in the case of

payment difficulties. This will require active monitoring of payment performance and provision of evidence and reporting to the Scottish

Government on a regular basis.

Bidders who fail to answer “Yes” to this question will not have their tender considered further. Additional information: The Evaluation Criteria for Data and Cyber Security will have a minimum pass mark of 2 suppliers who do not meet the minimum score of 2 will not proceed to commercial evaluation.

Contract period: 1 Jun 2023 – 31 May 2024 (1 yr)
Delivery: Scotland
Extensions: This is a 12 month contract with an expected start date of 1st June 2023. There will be the opportunity to extend this contract for a further 12 months at Scottish Ministers discretion · this contract has an optional extension of a further 12 monthsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 100Price: 20
Published sub-criteria (11)
  • Understanding the Kinship Legislation: 20
  • Experience: 15
  • Development and Design: 10
  • Development and Design Value Added Components: 15
  • Data Protection and Infromation Security: 10
  • Climate Change: 5
  • Community Benefits: 5
  • Fair Work First: 5
  • Business Continuity and Disaster Recovery: 5
  • Quality Assurance: 10
  • price: 20
Published award criteria (11)
  • Understanding the Kinship Legislation: 20
  • Experience: 15
  • Development and Design: 10
  • Development and Design Value Added Components: 15
  • Data Protection and Infromation Security: 10
  • Climate Change: 5
  • Community Benefits: 5
  • Fair Work First: 5
  • Business Continuity and Disaster Recovery: 5
  • Quality Assurance: 10
  • Price: 20
Conditions of participation1
  • Condition of participation
    no text published
    Minimum: SPD 4B.4 Bidders must demonstrate a Current Ratio of no less than 1.0. Current Ratio will be calculated as follows: net current assets divided by net current liabilities. There must be no qualification or contra-indication from any evidence provided in support of the bidders econ…
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 20 of 120 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
10 Jan 2023, 08:37 GMT
Last source update
7 Jun 2023, 14:39 BST
Award evaluation window
14 Feb 2023 – …
Authority reference
Case Ref 611266
FTS notice number
2023/S 000-016158
Classification (CPV)
Social work and related services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-039616 Find a Tender
Contract terms
Performance terms

It shall be a condition of the Contract that, if required by the Scottish Government, the appointed Service Provider shall deliver a validly

executed Parent Company Guarantee in the form set out in the tender documents.

Publisher note: SPD was scored on a pass/fail basis. The contract award criteria was Price 20%/Quality 80 %. Question Scoring Methodology for Award Criteria outlined in invitation to tender: 0 — Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. 1 — Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 — Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 — Excellent. Response is completely relevant and excellent overall. Bidders must complete the SPD (Scotland) to demonstrate adherence to the Exclusion and Selection Criteria for this procurement. Bidders must confirm that they will include the standard clause in all contracts used in the delivery of the requirements, ensuring payment of subcontractors at all stages of the supply chain within 30 days and include a point of contact for subcontractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance and provision of evidence and reporting to the Scottish Government on a regular basis. Bidders who fail to answer “Yes” to this question will not have their tender considered further. (SC Ref:734659)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/ ↗

Submission deadline
14 Feb 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
14 Feb 2023, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

14 Feb 2023 → 7 Jun 2023 · 5 dates
  1. Submission deadline
    14 Feb 2023, 12:00 GMT
  2. Bids opened
    14 Feb 2023, 14:00 GMT
  3. Contract starts
    1 Jun 2023, 00:00 BST
  4. Bids must remain valid until
    1 Jun 2023, 23:59 BST
  5. Notice published
    7 Jun 2023, 14:39 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    7 Jun 2023, 14:39 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £534,4021 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 31 May 2023
Awarded toValueDateStatus
Adoption UK - ScotlandSMESubcontracting: AFCA and CPAG will be subcontracted for specific tasks in relation to this contract£534,402 †—Awarded

Contracts

  • Contract 016158-2023-611266-1 · Adoption UK - ScotlandSME

    Signed
    31 May 2023
    Value
    £534,402
    Period
    … – 31 May 2024
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Scottish Government

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsSocial protection 4 Atlantic Quay, 70 York St, Glasgow, Scotland, G2 8EAContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sherrif Court HouseReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice
  • Adoption UK - ScotlandAwarded supplier Great Michael House, 14 Links Place, Edinburgh, Scotland, EH6 7EZContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.