Official UK procurement notice
National Plant Hire Framework
Authority: Defra Network eTendering Portal
What is being bought7 lots · detail below
Published requirement descriptionThe DEFRA Group is a collection of government agencies and departments (Environment Agency, Animal Plant and Health Agency, Rural Payments Agency, Natural England, Marine Management Organisation etc) responsible for improving and protecting the environment.<br/>Defra Group Fleet Services (DGFS) are responsible for ensuring that the Defra Group operate the safest, greenest, most cost-effective assets and for procuring all fleet assets, ensuring they meet Defra safety and environmental criteria.<br/>The DGFS fleet consists of a range of commercial vehicles and plant. DGFS also hires commercial vehicles and plant.<br/>Through the issuing of this Prior Information Notice (PIN), DGFS wish to notify and engage the market to understand both supplier capability and the level of interest in this opportunity. Full details are included below.<br/><br/>DGFS are planning a supplier engagement event at 11:00 BST on the 5th June 2023, where there will be a short presentation detailing the opportunity and information on the key areas for consideration under the new framework agreement(s). Following the presentation, on the 8th June 2023, a number of 45 minute time slots will be made available to the potential suppliers to have individual discussions for the managing lot (1). This is first come first serve and please email the commercial lead for available times. <br/><br/>Information about lots:<br/>DGFS expects that this framework will be divided into 7 lots, with suppliers able to bid for one, some, or all lots. This approach may change depending on the outcome of engagement. An outline of the proposed lots is detailed below. The intention is to award Lot 1 to a single managing agent supplier. Lot 2 to 7 may be awarded to a single supplier, or multiple suppliers. Please not, this information is subject to change and other asset types may be required throughout the lifetime of the framework.<br/><br/>Lot 1: Managing Agent: <br/>- Single supplier of these services<br/>- Manage framework suppliers across Lots 2 to 7<br/>- Single point of contact for DGFS Contract Manager and Contract Users<br/><br/>Lot 2(a) : Plant Equipment:<br/>- Plant equipment, including the following asset groups:<br/>- Excavators up to 8t<br/>- Telehandlers<br/>- Rollers<br/>- Excavator Attachments<br/>- Dumpers<br/>- Tracked Dumpers up to 3t<br/>- Forklifts<br/>- MEWP<br/><br/>Lot 2 (b) -Site Provision<br/>Site provision and security equipment including:<br/>- Lighting<br/>- Bowsers<br/>- Generators<br/>- Traffic Management<br/>- Fencing<br/>- Temporary Access systems<br/><br/>Lot 3: Accommodation<br/>Accommodation and welfare equipment including:<br/>- Toilets<br/>- Welfare Units – Static, Towable and Mobile<br/>- Storage Units<br/>- Welfare Units – Static<br/><br/>Lot 4:Pumps<br/>Pumping equipment and supplies including:<br/>- Petrol/Electric pumps up to 3”<br/>- Diesel driven pumps up to 12” – skid mounted and towed<br/>- Electric Submersible up to 24” (must deliver 1 cumec minimum)<br/>- Hydraulic Pumps up to 12”<br/><br/>Lot 5: Operated plant including:<br/>- Long Reach Excavators<br/>- Dumpers<br/>- Dump Trucks<br/>- Dozers<br/><br/>Lot 6: Agricultural plant and equipment including:<br/>- Tractors<br/>- Bank Mowers<br/>- Remote Control Mowers<br/>- Agricultural Dump & Plant Trailers<br/>- Woodchippers<br/><br/>Lot 7: Heavy plant including:<br/>- Long Reach Excavators<br/>- Excavator Attachments<br/>- Excavators over 8t<br/>- Dump Trucks<br/>- Tracked Dumpers 3t and over<br/>- Dozers<br/>- Backhoe Loader 8t and over<br/>- Loading Shovels
CPV: Agricultural machinery · Construction machinery and equipment · Crane and dumper trucks · Excavating machinery · Forklift trucks, works trucks, railway-station platforms tractors · Generators · Hire of agricultural machinery with operator · Hire of construction and civil engineering machinery and equipment with operator · Hire of earthmoving equipment with operator · Hire of mowers or agricultural equipment with operator · Hire of passenger transport vehicles with driver · Hire of water transport equipment with crew · +4 more
Lots and requirements (7)Procurement structure
7 lots · no lot values publishedLot #1(1) Managing AgentPlanned
Managing agent<br/>
- Single supplier of these services<br/>
- Manage framework suppliers across Lots 2 to 7<br/>
- Single point of contact for DGFS Contract Manager and Contract Users<br/><br/>Dedicated point of contact, managing framework contractors for equipment lots.
Lot #2(2) Plant Equipment & Site ProvisionPlanned
Plant equipment, including the following asset groups:<br/>
- Excavators up to 8t<br/>
- Telehandlers<br/>
- Rollers<br/>
- Excavator Attachments<br/>
- Dumpers<br/>
- Tracked Dumpers up to 3t<br/>
- Forklifts<br/>
- MEWP<br/><br/><br/>Site provision and security equipment including:<br/>
- Lighting<br/>
- Bowsers<br/>
- Generators<br/>
- Traffic Management<br/>
- Fencing<br/>
- Temporary Access systems
Lot #3(3) AccommodationPlanned
Accommodation and welfare equipment including:<br/>
- Toilets<br/>
- Welfare Units – Static, Towable and Mobile<br/>
- Storage Units<br/>
- Welfare Units – Static
Lot #4(4) PumpsPlanned
Pumping equipment and supplies including:<br/>
- Petrol/Electric pumps up to 3”<br/>
- Diesel driven pumps up to 12” – skid mounted and towed<br/>
- Electric Submersible up to 24” (must deliver 1 cumec minimum)<br/>
- Hydraulic Pumps up to 12”
Lot #5(5) Operated plantPlanned
Operated plant including:<br/>
- Long Reach Excavators<br/>
- Dumpers<br/>
- Dump Trucks<br/>
- Dozers
Lot #6(6) Agricultural plantPlanned
Agricultural plant and equipment including:<br/>
- Tractors<br/>
- Bank Mowers<br/>
- Remote Control Mowers<br/>
- Agricultural Dump & Plant Trailers<br/>
- Woodchippers
Lot #7(7) Heavy plantPlanned
Heavy plant including:<br/>
- Long Reach Excavators<br/>
- Excavator Attachments<br/>
- Excavators over 8t<br/>
- Dump Trucks<br/>
- Tracked Dumpers 3t and over<br/>
- Dozers<br/>
- Backhoe Loader 8t and over<br/>
- Loading Shovels
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “National Plant Hire Framework” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 28 Apr 2023, 13:50 BST
- Last source update
- 28 Apr 2023, 13:50 BST
- Authority reference
P-31396- FTS notice number
2023/S 000-012307- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03c524Find a Tender
Publisher note: Introduction and Background<br/><br/>Defra Group Fleet Services (DGFS) are responsible for ensuring that the Defra Group operate the safest, greenest, most cost-effective fleet assets and for procuring all fleet assets & ensuring that they meet our safety and environmental criteria.<br/>DGFS purchase a range of commercial vehicles and plant (excavators; telehandlers; trailers and pumps, along with agricultural and specialist equipment such as winches; mowers; tractors; and other ancillary equipment).<br/>This National Plant Hire Framework will supplement DGFS’ current fleet of plant and agricultural assets in several ways, including:<br/>• Providing resilience during season peaks in demand<br/>• Assist operational teams meet specific ongoing or one-off needs<br/>• Provide specialist incident response equipment<br/>• Provide flexibility to DGFS when there are fluctuations within our plant fleet<br/><br/>Incident Response<br/>As a category one responder, DGFS and Defra organisations respond to major incidents across the national, 24 hours a day, 7 days a week, 365 days of the year. DGFS expect the managing agent to be the point of contact, and all suppliers within this framework must provide a 24/7 call out service and provide access to incident response assets.<br/><br/>General<br/>DGFS have the ambition to reduce total emissions by 30% by 2025. To achieve this target, DGFS will need to work in collaboration with the market; strengthen our supplier relationships; work collaboratively to achieve our targets; and be at the forefront of technological advances. Suppliers on the National Plant Hire Framework will need to adopt emerging technologies into their operations and hire provisions, ensuring they are both aware of advances in alternative fuelled equipment and are able to supply such technology and sustainable assets to Defra organisations.<br/>By the very nature of who we are, sustainability is at the core of our operations and supply chain. It is therefore expected that framework suppliers will share these ambitions in becoming both carbon net zero and carbon neutral internally and across the supply chain. As such, we expect to utilise innovative solutions more frequently, be that for hires themselves, or other supporting services.<br/><br/>To register your interest in the Supplier Engagement Session please email Pippa.hicks@defra.gov.uk with a list of participants from your company & email address by Wednesday 31st May 2023. The intention is to host this virtually and there will be a sildo alongside to ask any questions anonymously throughout the session of which the answers will be made publicly available to anyone of interest & will be posted alongside the tender documents for transparency. For the one to one supplier sessions for Lot 1 (managing agent), please email Pippa.hicks@defra.gov.uk for available 45 minute slots by 17:00 BST on the 5th June 2023.
How it was run
Official noticeTender documents are also served through a separate tool: https://defra-family.force.com/s/Welcome ↗
- Appointment period ends
- —
Timeline
28 Apr 2023 → 1 Oct 2023 · 2 dates- Notice published28 Apr 2023, 13:50 BST
- Tender notice expected1 Oct 2023, 00:00 BST
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.