Official UK procurement notice
NCC202402157 - Newport City Council – Fleet Maintenance Contract
Authority: Newport City Council (Local council)
What is being bought
Published requirement descriptionThe current contract for Fleet Maintenance is due to expire on the 31st of March 2025 and therefore NCC are required to tender for a new contract. This is a statutory requirement, and the successful contractor will need to be approved by the UK Traffic Commissioner as one of the terms and conditions of NCC’s Goods Vehicle Operators Licence, without which NCC would be unable to operate any large goods vehicles.
This tender is for the full maintenance of Newport owned fleet including the EV fleet. A full and detailed specification can be found within the attachments section.
- Recurrence: Next notice will be published 3.5 years unless the contract is terminated for any reason as per the Terms and Conditions.
CPV: Fleet management, repair and maintenance services · Maintenance and repair services related to specific parts of vehicles · Parts and accessories for vehicles and their engines · Repair and maintenance services of motor vehicles and associated equipment · Repair and maintenance services of vehicle brakes and brake parts · Repair and maintenance services of vehicle gearboxes · Repair and maintenance services of vehicle transmissions · Repair, maintenance and associated services of vehicles and related equipment · Vehicle-fleet management services · Vehicle-fleet-support services
The lotProcurement structure
single lot · value publishedLot #1The key contract specification is for the contractor to operate from a facility within…AwardedRenewalPublished value£4,702,007
The key contract specification is for the contractor to operate from a facility within the city boundary in order to minimise transport time between their facility and NCC’s two main hubs at Telford Street Depot and the Waste Disposal Site. This helps to maximise operational efficiency by reducing travel time, the time vehicles are non-operational (down-time) and minimises emissions from diesel/petrol vehicles.
The contractor will be required to carry out both scheduled maintenance as specified by NCC and unplanned maintenance to vehicle faults/breakdowns as they are reported and provide a 24/7 breakdown and vehicle recovery service.
Planned maintenance comprises scheduled safety inspections, services and MOT’s as required by law and in accordance with terms and conditions of NCC’s Goods Vehicle Operators Licence at specified intervals dependant on the type of vehicle and to attend to any vehicle at any time when requested to do so by NCC.
As part of the scheduled maintenance process, the contractor is required to submit their hourly labour rate and specify times taken to carry out various tasks for each category of vehicle. This allows NCC to calculate how much the annual planned maintenance of the fleet will cost.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 60
- Social Value: 10
- Price: 30
- Suitability
As per the qualification envelope within e-Tender Wales.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Next notice will be published 3.5 years unless the contract is terminated for any reason as per the Terms and Conditions.
- First published
- 30 Aug 2024, 11:45 BST
- Last source update
- 4 Dec 2024, 10:43 GMT
- Award evaluation window
- 30 Oct 2024 – …
- Authority reference
NCC202402157- FTS notice number
2024/S 000-039012- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0496b4Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The terms and conditions with e-Tender Wales specify the KPI's that will be monitored throughout the duration of the contract.
Publisher note: (WA Ref:146514)
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/home.html ↗
- Submission deadline
- 30 Oct 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 30 Oct 2024, 12:00 GMT
Timeline
30 Oct 2024 → 4 Dec 2024 · 3 dates- Submission deadline30 Oct 2024, 12:00 GMT
- Bids opened30 Oct 2024, 12:00 GMT
- Notice published4 Dec 2024, 10:43 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete4 Dec 2024, 10:43 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| COMMERCIAL MOTORS (WALES) LIMITEDSME | £4,500,000 † | — | Awarded |
Contracts
Contract 039012-2024-NCC20242157-1 · COMMERCIAL MOTORS (WALES) LIMITEDSME
- Signed
- 27 Nov 2024
- Value
- £4,500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- COMMERCIAL MOTORS (WALES) LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria