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Published 29 Jul 2026, 15:47 BST

Official UK procurement notice

NCHA202557- People System · UK public procurement notice

Official notice Competition analysis

Authority: Nottingham Community Housing Association Limited (Housing)

ServicesCompetitive flexible procedureAbove thresholdSME suitableAccelerated
Sectors: Software Packages & ERP (48)IT Services & Software (72)Business Services & Consultancy (79) Delivery: UK
Planned pipeline value£1,450,000pipeline notice, not a live tender · 3 value updates
Tender notice expected 9 Nov 2026from the planned procurement notice
Contract term 4 yrsends 31 Mar 2031 · up to 31 Mar 2036 with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

Nottingham Community Housing Association (NCHA) will presently be inviting tenders from organisations for the provision of a user friendly, intuitive Human Resources Information System (HRIS). We are looking for an integrated People System for best managing all standard People /HR processes, Recruitment and Payroll.

Specifically, we will be looking for an integrated People System that will enable the digital processing of all people management processes through the employee lifecycle, from hire to retire. We are interested in learning what potential solutions are available on the market that embrace latest technologies with a strong focus on providing first-rate user experiences including and/or have integrated links for:

Intuitive self-service and report generation for both employees and managers

Dynamic recruitment portal, including an applicant tracking system (ATS)

Payroll interface for salary, sickness absence overtime etc

Creating rota / rostering / work shift patterns

Learning Management System, including learning solutions and training records

Implementation is anticipated to commence in April 2027 and take no longer than 12 months, with the system go-live required 1 April 2028. The maximum operational service term is eight years, including extensions, ending 31 March 2036. The anticipated maximum overall contract duration, including implementation, is approximately nine years.

  • How the procedure runs: Staged Process

CPV: Software package and information systems · Time accounting or human resources software development services

The lotProcurement structure

single lot · no lot value published
Lot #1PlannedRenewal 4 yrsSME
Contract period: 1 Apr 2027 – 31 Mar 2031 (4 yrs) · up to 31 Mar 2036 with extensions
Delivery: UKEligibility: SME eligible
Extensions: NCHA may purchase optional functionality and associated services identified as Should or Could requirements in the tender specification. Suppliers will price the options they offer separately within their final tender submission. The awarded contract will record the available options, prices and conditions for their use, including any permitted price adjustments. NCHA is not obliged to purchase any option. Optional prices will not contribute to the evaluated core Must price. · The initial contract period includes 12 months of implementation, followed by three years of operational service from 1 April 2028 to 31 March 2031. NCHA may then extend for two years, a further two years and a final one year, at its discretion and subject to satisfactory performance. The maximum contract end date, including all extensions, is 31 March 2036.
48000000 Software package and information systems72212450 Time accounting or human resources software development services

Who is likely to bid for this lot ↓

Pipeline intelligence · planning stage: how this market runs before the tender is published

How Nottingham Community Housing Association Limited buys Programming services of packaged software products (CPV 7221), and who usually turns up

Nottingham Community Housing Association Limited’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Programming services of packaged software products (CPV 7221) →

1

How the contest usually goes

Winner shares use published awards; bid and price charts use contested lots.

Question for the bid
This buyerNottingham Community Housing Association Limited · all categories
The marketProgramming services of packaged software products (CPV 7221) · UK-wide
What to do with it
How often do SMEs win?
i

How often small and medium firms win.

Share of awards where the winner’s size is known.

The counts under this question show how many awards have a known supplier size.

Last 36 months.

Buyer: 1 of 2 known-size awards · market: CPV 7221 · UK-wide, n=368
1 of 239%

Small firms have won here. Neither number says whether you qualify; it describes who has been winning.

How often do local suppliers win?
i

How often local firms win similar work.

Winners with a registered address in the delivery region, out of awards with a known address.

Local means the winner is registered in the region where that award was delivered.

A local branch does not count if the registered address is elsewhere.

Last 36 months.

Buyer: 1 of 2 known-location awards · market: CPV 7221 · UK-wide, n=222
1 of 236%

Most of this buyer’s recorded winners were registered in the region where that award was delivered.

How long to a decision?
i

How long buyers here take to decide after bids close.

Middle value in days from the bid deadline to the award date, on competitions that published both.

Only decided tenders count, so slow ones still waiting are not in.

Last 36 months.

Buyer: 3 decided notices · market: CPV 7221 · UK-wide, n=61
20 days49 days

Half of these awards have an award date within 20 days of the bid deadline.

How often single-bid or direct?
i

How often work is awarded with no recorded rival.

Direct awards and tenders where every published lot count shows one bid.

The market share is a minimum: some awards have no bid count.

Thin markets produce this too; it is not proof of a tailored specification.

Last 36 months.

Buyer: 4 procurements with awards; rival share unknown · market: CPV 7221 · UK-wide, n=569
—65%

Awards are recorded, but published direct routes and bid counts do not establish this buyer’s share.

How many bids did past lots attract?

i

How many bids past lots received.

Each colour is a bid-count range. Only competed lots with a published count are included.

Past bids do not predict this tender.

Last 36 months.

This buyerToo few to chart: 3 lots with bid counts, 5 needed · all categories
The market81 lots with bid counts · CPV 7221 · UK-wide
4% had one bid
Market · select a colour for counts
1 bid4%
Market: 3 of 81 lots with published bid counts.
2–333%
Market: 27 of 81 lots with published bid counts.
4–633%
Market: 27 of 81 lots with published bid counts.
7+30%
Market: 24 of 81 lots with published bid counts.

How did awards compare with estimates?

i

Where winning prices landed against estimates.

Each colour shows awards below, close to or above the published estimate, one lot at a time.

Past prices are a guide, not a bid price.

Last 36 months.

This buyerToo few to chart: 2 lots with estimate and award, 5 needed · all categories
The market57 lots with estimate and award · CPV 7221 · UK-wide
47% below estimate
Market · select a colour for counts
Below estimate47%
Market: 27 of 57 lots with an estimate and award.
Within ±2%33%
Market: 19 of 57 lots with an estimate and award.
Above estimate19%
Market: 11 of 57 lots with an estimate and award.
2

Assess each lot
i

What past awards tell you about each lot.

See the forecast, this buyer’s earlier suppliers and firms with relevant wins.

No supplier is confirmed as a bidder.

Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list

Lot #1CPV 722148 monthsSME suitablePublished estimate£1.4m
Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 81 past lots.

A forecast, not a list of bidders.

—No model forecast yet4% chance of a single bid
Past bids on 81 similar lots
1 bid4%
3 of 81 similar past lots received 1 bid (4%).
2–333%
27 of 81 similar past lots received 2–3 (33%).
4–633%
27 of 81 similar past lots received 4–6 (33%).
7+30%
24 of 81 similar past lots received 7+ (30%).
Comparable past lots usually drew 5 bids.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

No comparable awards for this lot yet.

A statistical guide from past awards, not a price to bid.

—No model forecast yet
No comparable awards on record for this lot’s category yet. The published estimate is £1.4m, and the forecast stays empty until the market has a record to read.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

Restricted route (Stage 2 ITT / Shortlist): Bidding is restricted to invited candidates who qualified at Stage 1. Uninvited suppliers cannot participate in this round.

Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.

About this data
  • Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
  • Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
  • Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
  • Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Planned procurement
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
29 Jul 2026, 15:47 BST
Last source update
22 Oct 2026, 12:08 BST
Award evaluation window
Submission end – 30 Mar 2027
Authority reference
NCHA202557
FTS notice number
2026/S 000-099924
Accelerated
Pre-selected tenderers - utilities/not central government
Latest notice
Planned procurement notice (UK3)
Classification (CPV)
Software package and information systemsTime accounting or human resources software development services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-06d6d2 Find a Tender
How it runs

Staged Process

How it was run

Official notice
Requests to participate (first stage)
4 Dec 2026, 11:00 GMT
Submission deadline
18 Dec 2026, 11:00 GMT
Electronic submission
Allowed
Accepted languages
en

Timeline

29 Jul 2026 → 1 Apr 2027 · 8 dates
  1. Planning notice published89 days ago
    29 Jul 2026, 15:47 BST
  2. Market engagement70 days ago
    17 Aug 2026, 23:59 BST

    We will be looking for an integrated People System that will enable the digital processing of all people management processes through the employee lifecycle, from hire to retire. We are interested in learning what potential solutions are available on the market that embrace latest technologies with a strong focus on providing first-rate user experiences including and/or have integrated links for:

    • Intuitive self-service and report generation for both employees and managers
    • Dynamic recruitment portal, including an applicant tracking system (ATS)
    • Payroll interface for salary, sickness absence overtime etc
    • Creating rota / rostering / work shift patterns
    • Learning Management System, including learning solutions and training records.
  3. Latest notice published4 days ago
    22 Oct 2026, 12:08 BST
  4. Today
    26 Oct 2026
  5. Tender notice expectedin 14 days
    9 Nov 2026, 23:59 GMT
  6. Expressions of interest byin 39 days
    4 Dec 2026, 11:00 GMT
  7. Submission deadlinein 53 days
    18 Dec 2026, 11:00 GMT
  8. Award decision expected byin 155 days
    30 Mar 2027, 23:59 BST
  9. Contract startsin 156 days
    1 Apr 2027, 00:00 BST

Notice history

10 events · 4 releases on Find a Tender · since 29 Jul 2026
  1. Preliminary market engagement notice published
    29 Jul 2026, 15:47 BST
    UK2
  2. Planned procurement notice published
    15 Oct 2026, 15:38 BST
    UK3
  3. Published value updated to £1,200,000
    15 Oct 2026, 15:38 BST
    was £100
  4. Status changed to planned
    15 Oct 2026, 15:38 BST
  5. Procurement method changed
    15 Oct 2026, 15:38 BST
  6. Deadline published: 18 Dec 2026, 11:00 GMT
    15 Oct 2026, 15:38 BST
  7. Planned procurement notice published
    15 Oct 2026, 16:00 BST
    UK3
  8. Planned procurement notice published
    22 Oct 2026, 12:08 BST
    UK3
  9. Published value updated to £1,450,000
    22 Oct 2026, 12:08 BST
    was £1,200,000
  10. Procurement method changed
    22 Oct 2026, 12:08 BST
Published amendments (1)

The anticipated contract timetable and duration have been clarified to include approximately 12 months of implementation before the required system go-live date of 1 April 2028. The maximum operational service term remains eight years, including extension options of 2 + 2 + 1 years following an initial three-year operational term. The maximum end date remains 31 March 2036. The anticipated overall…

Routine re-releases (4)
  • 2026-07: 1 release · 29 Jul 2026

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Nottingham Community Housing Association Limited

Contracting authorityPublic undertaking GB-PPON: PNBW-6182-MLVN Clifton Place, Nottingham, East Midlands, NG11 8PYContact name, email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsAccess: First Stage documentation will be sent through on a UK4 tender notice

Notices published for this procedure