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Published 13 Jan 2023, 11:47 GMT

Official UK procurement notice

NEPO425 - Volume Cut Sized Paper and Production Specialist Paper

Official notice

Authority: The Association of North East Councils Limited (Local council)·Consortium: 2 public authorities

Framework agreement2 lotsGoodsOpen procedureMax 2 lots per supplier
Framework ceiling (notional)£12,000,000total for 2 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 2 Jun 2023awarded 27 Jul 2023
Lots 2max 2 won per supplier

Re-procurement plannedNEPO425 - Volume Cut Sized Copier Paper and Production Specialist Paper · tender expected

What is being bought2 lots · detail below

Published requirement description

The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) seeks to establish a multi-supplier Framework Agreement for the provision of Volume Cut Sized Paper and Production Specialist Paper for use by contracting authorities throughout the United Kingdom.

  • Recurrence: This Framework Agreement may be subject to renewal following its conclusion. The earliest this Framework will be renewed is 36 Months from its award.

CPV: Carbon paper · Carbon paper, self-copy paper, paper duplicator stencils and carbonless paper · Carbonless paper · Composite paper and paperboard · Embossed or perforated paper · Embossed or perforated printing paper · Embossed or perforated writing paper · Gummed or adhesive paper · Newsprint, handmade paper and other uncoated paper or paperboard for graphic purposes · Photocopier paper · Photocopier paper and xerographic paper · Printing paper · +5 more

How this framework works

From the published notice
Places
up to 6 suppliers · 3 bids received (0.5 per place) · 3 appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · win at most 2 of them · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £6,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Production/Specialist PaperCancelledRenewalceiling above

The Lot will consist of a maximum of three Suppliers who are able to provide Production/Specialist Paper products. Tenderers will be evaluated in accordance with the award criteria contained within the invitation to tender documents.

The opportunity can be accessed via the Open eTendering system. Suppliers wishing to be considered for this Framework Agreement must register their expression of interest and submit a tender through the Open eTendering System. If not already registered, candidates should register on the Open eTendering system at www.open-uk.org ↗

Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted.

If you need technical assistance from the Open Support team, this can be requested via open.support@nepo.org

PLEASE NOTE: Open is accessible 24/7 however, technical support is available Monday - Thursday 8:30 - 5pm and Friday 8.30 - 4.30pm

For guidance on how to submit your response through Open, please visit www.open-hub.org/training ↗ to access the available Training Guides.

NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.

Delivery: UK
Extensions: 1 x 12 Month extension is available. The extension is included within the overall term of the Framework Agreement (48 months total). · It is anticipated that this Framework Agreement will be subject to a renewal following its conclusion.Variant bids: not allowed
Lot #2Volume Cut Sized Copier PaperCancelledRenewalceiling above

The Lot will consist of a maximum of three Suppliers who are able to provide Volume Cut Sized Paper products. Tenderers will be evaluated in accordance with the award criteria contained within the invitation to tender documents.

The opportunity can be accessed via the Open eTendering system. Suppliers wishing to be considered for this Framework Agreement must register their expression of interest and submit a tender through the Open eTendering System. If not already registered, candidates should register on the Open eTendering system at www.open-uk.org ↗

Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted.

If you need technical assistance from the Open Support team, this can be requested via open.support@nepo.org

PLEASE NOTE: Open is accessible 24/7 however, technical support is available Monday - Thursday 8:30 - 5pm and Friday 8.30 - 4.30pm

For guidance on how to submit your response through Open, please visit www.open-hub.org/training ↗ to access the available Training Guides.

NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.

Delivery: UK
Extensions: 1 x 12 Month extension is available. The extension is included within the overall term of the Framework Agreement (48 months total). · It is anticipated that this Framework Agreement will be subject to renewal following its conclusion.Variant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (3)
  • Quality: 40%
  • Total Basket Cost: 50%
  • Social Value: 10%
Published award criteria (3)
  • Quality: 40
  • Social Value: 10
  • Total Basket Cost: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “NEPO425 - Volume Cut Sized Paper and Production Specialist Paper” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · This Framework Agreement may be subject to renewal following its conclusion. The earliest this Framework will be renewed is 36 Months from its award.

First published
13 Jan 2023, 11:47 GMT
Last source update
30 Aug 2023, 10:26 BST
Award evaluation window
2 Jun 2023 – …
Authority reference
NEPO425
FTS notice number
2023/S 000-025413
Classification (CPV)
Carbon paperCarbon paper, self-copy paper, paper duplicator stencils and carbonless paperCarbonless paperComposite paper and paperboardEmbossed or perforated paperEmbossed or perforated printing paperEmbossed or perforated writing paperGummed or adhesive paperNewsprint, handmade paper and other uncoated paper or paperboard for graphic purposesPhotocopier paper
+7 morePhotocopier paper and xerographic paperPrinting paper
Delivery area
UK
Official registry OCID
ocds-h6vhtk-039737 Find a Tender

Publisher note: NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities. The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout the North East region (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services. Please see the following websites for further details: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm https://www.gov.uk/government/organisations/department-for-education https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies http://www.schoolswebdirectory.co.uk/localauthorities.php http://www.ukschoolsdirectory.net https://www.gov.uk/find-school-in-england http://apps.education-ni.gov.uk/appinstitutes/default.aspx https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development http://unistats.direct.gov.uk/institutions/ http://www.hefce.ac.uk/workprovide/unicoll/heis/ http://www.hefce.ac.uk/workprovide/unicoll/fecs/ http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm https://www.gov.uk/government/organisations https://www.communities-ni.gov.uk/contact https://www.ons.gov.uk/ http://www.police.uk/forces.htm http://www.police-information.co.uk/index.html https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs http://www.fire.org.uk/fire-brigades.html http://www.oscr.org.uk/ https://www.gov.uk/government/publications/current-registered-providers-of-social-housing http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644 A complete list of permissible users is shown on the NEPO website below: https://www.nepo.org/associate-membership/permissible-users Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance. Further information can be found at: www.nepo.org

How it was run

Official notice
Run through: OPEN-UK
Supplier login requiredLanguage: EN
Access & registration note: Free
Appointment period ends
2 Jun 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
2 Jun 2023, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

2 Jun 2023 → 30 Aug 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    2 Jun 2023, 12:00 BST
  2. Bids opened
    2 Jun 2023, 13:00 BST
  3. Next notice expected
    24 Aug 2023, 00:00 BST
  4. Notice published
    30 Aug 2023, 10:26 BST

Notice history

6 events · 3 releases on Find a Tender · since 28 Apr 2023
  1. Published value updated to £12,000,000
    28 Apr 2023, 16:17 BST
    was £8,000,000
  2. Status changed to active
    28 Apr 2023, 16:17 BST
  3. Procurement method changed
    28 Apr 2023, 16:17 BST
  4. Deadline published: 2 Jun 2023, 12:00 BST
    28 Apr 2023, 16:17 BST
  5. Buyer details updated
    28 Apr 2023, 16:17 BST
  6. Status changed to complete
    30 Aug 2023, 10:26 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 3
Contracts signed 1latest 27 Jul 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 025413-2023-1

    Signed
    27 Jul 2023
    Value
    £12,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids———

Contracting authority & participating public bodies

2 public bodies on the notice

THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Northern Design Centre, Abbots Hill, Baltic Business Quarter, Gateshead, North East, NE8 3DFContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • NEPOReview body Gateshead
  • North East Procurement OrganisationReview body GatesheadContact email

Framework contractors & participating bidders

3 commercial parties on the notice
  • Antalis LtdFramework contractorGB-COH: 01088345 100 New Bridge S, London, UK, EC4V 6JA
  • Elliott Baxter & Company LtdFramework contractorGB-COH: 0463083 Nexus Park, Lysons Avenue, Ash Vale, Farnborough, UK, GU12 5QE
  • Premier Paper Group LtdFramework contractorGB-COH: 03672117 Premier House Midpoint Park Kingsbury Road Minworth, Birmingham, UK, B76 1Af

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria