Official UK procurement notice
New Year’s Eve 2022-25 Framework
Authority: Transport for London (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionEvent Management Services
CPV: Business services: law, marketing, consulting, recruitment, printing and security
How this framework works
From the published notice- Places
- up to 1 suppliers · 3 bids received (3.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · no lot value publishedLot #1The GLA requires a single supplier Framework Agreement for New Year's Eve 2022-25…AwardedRenewal
The GLA requires a single supplier Framework Agreement for New Year's Eve 2022-25 (inclusive); event management services for a duration of four (4) years.
This framework allows flexibility in responding to the specific needs and requirements of delivering a world class show for London on New Year’s Eve, in an environment that can often be uncertain or changing.
The creative and technical specification for the event in any given year during the term of the framework, will be provided year on year, when the budget has been approved. Additionally, this will allow for lessons learned to be incorporated from the previous year. The specification may be developed further each year by the GLA, in consultation with the Event Producer and consultation with agencies and broadcast partner(s).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Submission: 80%
- Financial Submission: 20%
Published award criteria (2)
- Technical Submission: 80%
- Financial Submission: 20%
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “New Year’s Eve 2022-25 Framework” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 16 Jul 2021, 16:18 BST
- Last source update
- 24 Aug 2022, 16:51 BST
- Authority reference
DN555250- FTS notice number
2022/S 000-023689- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c92eFind a Tender
Publisher note: The purpose of this prior information notice (PIN) is to: — provide advance notice that TfL is to consider undertaking a tendering exercise to set up a new contract to support key stakeholders in the delivery of this significant event. — understand the market interest in this procurement, — identify suppliers who would like to participate in a market engagement exercise. The market engagement exercise will provide an opportunity for supplier to engage with the authority and to inform the commercial team's approach, structure and requirements for the services. All questions prior to or following the engagement day on the 28th of July 2021, to be submitted to MariaBramao1@tfl.gov.uk by 5pmThursday the 29th of July. This PIN will be published for 30 days. Register your interest below: https://procontract.due-north.com/Procurer/Advert/AdvertSummary?projectId=40073cf0-37df-eb11-810d-005056b64545&projectStepId=44073cf0-37df-eb11-810d-005056b64545
How it was run
Official notice- Appointment period ends
- 19 Jan 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
16 Sept 2021 → 24 Aug 2022 · 3 dates- Next notice expected16 Sept 2021, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown19 Jan 2022, 12:00 GMT
- Notice published24 Aug 2022, 16:51 BST
Notice history
7 events · 3 releases on Find a Tender · since 15 Dec 2021- Published value updated to £115 Dec 2021, 16:33 GMTwas £5,200,000
- Status changed to active15 Dec 2021, 16:33 GMT
- Procurement method changed15 Dec 2021, 16:33 GMT
- Deadline published: 19 Jan 2022, 12:00 GMT15 Dec 2021, 16:33 GMT
- Buyer details updated15 Dec 2021, 16:33 GMT
- Status changed to complete24 Aug 2022, 16:51 BST
- Buyer details updated24 Aug 2022, 16:51 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
New Year’s Eve 2022-25
- Signed
- 9 Aug 2022
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The GLA requires a single supplier Framework Agreement for New Year's Eve 2022-25… | 3bids · 3 electronic | 0 | — | £4,000,000 – £16,000,000 |
| Whole notice | — | — | — | £4,000,000 – £16,000,000 |
Contracting authority & participating public bodies
2 public bodies on the noticeFramework contractors & participating bidders
1 commercial party on the notice- Identity Holdings LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.