Find a TenderAwarded without competition

Published 14 Jun 2022, 10:17 BST

Official UK procurement notice

NHSS Aroma Coffee · UK public procurement notice

Authority: The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS") (NHS & healthcare)·Consortium: 2 public authorities

Framework agreementGoodsAward procedure without prior publication of a call for competition

Sectors: Food, beverages, tobacco and related products (15) Delivery: Scotland (UKM)

Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue

Awarded 6 Jun 2023no call for competition

What is being bought

Published requirement description

Supply of Coffee, tea, associated products and equipment for production of coffee, tea etc. for all or any participating NHS Scotland Health board, Special Board, NHS England, NHS Wales, Northern Ireland

CPV: Coffee, tea and related products

The lotProcurement structure

single lot · no lot value published

Lot #1Scope for the supply of Coffee and related products; machines to be used within all

Scope for the supply of Coffee and related products; machines to be used within all

healthcare environments available to all entities pursuant to the National Health Service

(Scotland) Act 1978, i.e. All NHS Scotland Health Boards, Special Health Boards, and the

Authority or other NHS Organisations established pursuant to NHS (Scotland Act 1978) and

any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working)

Scotland Act 2014. All Scottish Hospices and the following further Authorities NHS Wales,

NHS England and Northern Ireland,(collectively hereafter referred to as ‘Participating

Authorities’).

Delivery: Scotland · Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards,and/or the Authority NHS Wales, NHS England, Northern Ireland.

15860000 Coffee, tea and related products

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 14 Jun 2022, 10:17 BST
Last source update: 24 Aug 2023, 08:41 BST
Authority reference: NP838
FTS notice number: 2023/S 000-024880
Classification (CPV): Coffee, tea and related products
Delivery area: Scotland (UKM)
Official registry OCID: ocds-h6vhtk-034603 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: This VEAT notice is to advise the need for modification to meet the additional demands of the Scottish Health and Social Care sector to maintain necessary supply and remove unnecessary disruption from the Authority at this time in line with Unforeseeable circumstances (regulation 72(1)(c) of the Public Contracts (Scotland) Regulations 2015.
Health Board Aroma operations are still in recovery (returning to full service) The reopening process and uncertain timescales have affected the ability to tender along with Health Board resource to be able to support.
Tender process is planned to commence by end of 2023 subject to the Aroma operations future plans.

Review and risk notes

Review procedure: An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public
Contracts(Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014,may bring proceedings in the Sheriff Court or the Court of Session.

Publisher note: This notice is to advise the need for modification to meet the additional demands of the Scottish Health and Social Care sector to maintain necessary supply and remove unnecessary disruption from the Authority at this time in line with Unforeseeable circumstances (regulation 72(1)(c) of the Public Contracts (Scotland) Regulations 2015. Health Board Aroma operations are still in recovery (returning to full service) The reopening process and uncertain timescales have affected the ability to tender along with Health Board resource to be able to support. Tender process is planned to commence by end of 2023 subject to the Aroma operations future plans (SC Ref:742106)

Notice history

2 events · 5 releases on Find a Tender · since 1 Jul 2022

Buyer details updated
1 Jul 2022, 16:46 BST
Buyer details updated
5 Jul 2022, 15:08 BST

Routine re-releases (5)

2022-07: 1 release · 1 Jul 2022
2022-06: 1 release · 14 Jun 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 7admitted to the panel · see the list ↓

Contracts signed 5latest 6 Jun 2023

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £280,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Contract 022680-2023-NP838/17-1
Signed
6 Jun 2023
Value
ceiling above
Status
active
NHSS Aroma Coffee
Signed
22 Jun 2022
Value
ceiling above
Status
active
- Change The change to this contract is an additional 12 month extension. All terms & conditions of contract remain in place, Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Due to the current and developing situation regarding Covid-19, the priorities for NSS, NHS Scotland and likely those suppliers who would wish to be part of a tender process, have changed, As a result it is a necessary step to delay commencing any new tender process until end of 2022
NHSS Aroma Coffee
Signed
22 Jun 2022
Value
ceiling above
Status
active
- Change The change to this contract is an additional 6 month extension. All terms & conditions of contract remain in place, Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Due to the current and developing situation regarding Covid-19, the priorities for NSS, NHS Scotland and likely those suppliers who would wish to be part of a tender process, have changed, As a result it is a necessary step to delay commencing any new tender process until end of 2023
Contract 016222-2022-NP838/17-1
Signed
6 Jun 2022
Value
ceiling above
Status
active
Commercial Lease Vehicles
Signed
22 Jun 2020
Value
£3,700,000
Status
active
- Change The change to this contract is an additional 12 month extension. All terms & conditions of contract remain in place, Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The additional demands of the Scottish Health and Social Care sector during the Covid-19 pandemic (and recovery of services) to maintain necessary supply and remove unnecessary disruption from the Authority at this time in line with Regulation 72(1)(b) of the Public Contracts (Scotland) Regulations 2015. The priorities for NSS, NHS Scotland and likely those suppliers who would wish to be part of a tender process (due to severe market conditions) have changed, as a result it is a necessary step to delay start of new tender process necessitating a 12 month extension to current framework revising expiry to September 2023 The global market for vehicles is currently suffering severe disruption to an extent that it is understood from supplier and market feedback that a tender process could not be completed at this time. Tender process is planned to commence by spring 2023.

Contracting authority & participating public bodies

2 public bodies on the notice

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS"

Contracting authorityNHS & healthcareBody governed by public lawHealth Gyle Square (NSS Head Office), 1 South Gyle Crescent, Edinburgh, Scotland, EH12 9EBContact name, email, phone

Dispute resolution & review bodies

Court of SessionReview contact point Edinburgh
Edinburgh Sheriff CourtReview body EdinburghContact email, phone

Framework contractors & participating bidders

7 commercial parties on the notice

Arnold Clark Vehicle ManagementFramework contractor 454 Hillington Road, Glasgow, Glasgow, Scotland, G52 4FHContact phone
Athlon Mobility Services UK LtdFramework contractor The Cube, MILTON KEYNES, UK, MK10 0BGContact phone
Fraikin LtdFramework contractor Melford Road , Righead Industrial Estate, Bellshill, UK, ML4 3LJContact phone
KINTO UK LtdFramework contractor Haven House, Compass Road, Compass Road, Portsmouth, UK, PO6 4RPContact phone
LeasePlan UK Ltd trading as Automotive LeasingFramework contractor 165 Bath Road, Slough, UK, SL1 4AAContact phone
Matthew AlgieFramework contractor 16 Lawmoor Road, Rutherglen, Glasgow, Scotland, G5 0ULContact phone
Matthew Algie & Co LtdFramework contractor 16 Lawmoor Road, Glasgow, Scotland, G5 0ULContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.