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Published 28 May 2021, 09:54 BST

Official UK procurement notice

Oak Tree Housing Association Ltd Reactive Maintenance Contract 2021-2024

Official notice

Authority: Oak Tree Housing Association Ltd (Housing)

ServicesRestricted procedureSME suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: Scotland (UKM83)
Published estimate£3,195,000exc. VAT2% below published estimate
Submissions closed 28 Jun 2021awarded 1 Nov 2021
Awarded to The McDougall Group Ltd

What is being bought

Published requirement description

Multi-trade reactive maintenance contract.

CPV: Glazing work · Joinery work · Plastering work · Plumbing and drain-laying work · Plumbing and sanitary works · Repair and maintenance services · Repair and maintenance services of electrical building installations · Roof repair and maintenance work · Water heaters and heating for buildings; plumbing equipment

The lotProcurement structure

single lot · value published
Lot #1The contract is for a Reactive Repairs service to properties owned / managed by Oak…AwardedRenewalPublished value£3,195,000

The contract is for a Reactive Repairs service to properties owned / managed by Oak Tree Housing Association Ltd (OTHA). The service is to be provided on a full 365 days per year and 24/7 emergency repair cover and out of hours reactive repairs to properties and common areas at various sites within OTHA’s geographic area.

The Contract will initially run for a period of 3 years with the option for renewal, at the sole discretion of OTHA, for an extension of two further periods of one year each, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 5 years.

OTHA currently owns and manages approximately 1800 domestic properties in various locations in Inverclyde. These numbers will increase in line with OTHA's development programme during the life of the contract.

The services required by this contract, can include but are not restricted to the general reactive maintenance to all of OTHA’s properties. Repairs are both internal and communal. It is intended that all general building trades reactive repair work will be placed with the successful contractor during the period of the contract. Void re-let works, planned maintenance works and DDA adaptions are excluded from the scope of the service provision. In addition the following works are not included in the scope of the contract and will be carried out by specialist contractors:

Lifts

Fire detection and prevention systems

Door entry systems

Gas heating maintenance and repair

The successful contractor will be expected to work with and support these specialist contractors when necessary.

The successful contractor will be required to ensure that their organisational structure, labour and plant resources enable them to perform the contract, including meeting the minimum target response times for all repairs.

Delivery: Scotland · Inverclyde
Extensions: The buyer may, entirely at their discretion, extend the contract by two further periods of one year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
39715000 Water heaters and heating for buildings; plumbing equipment45261900 Roof repair and maintenance work45330000 Plumbing and sanitary works45332000 Plumbing and drain-laying work45410000 Plastering work45421000 Joinery work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
Conditions of participation2
  • Suitability

    Selection criteria as stated in the procurement documents.

  • Economic & financial standing

    The buyer reserves the right to carry out a financial check on those bidders that are selected to submit an ITT for this opportunity. Bidders may be asked to provide annual accounts for the previous three financial years in support of this requirement.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
28 May 2021, 09:54 BST
Last source update
11 Nov 2021, 09:15 GMT
FTS notice number
2021/S 000-028200
Classification (CPV)
Glazing workJoinery workPlastering workPlumbing and drain-laying workPlumbing and sanitary worksRepair and maintenance servicesRepair and maintenance services of electrical building installationsRoof repair and maintenance workWater heaters and heating for buildings; plumbing equipment
Delivery area
Scotland (UKM83)
Official registry OCID
ocds-h6vhtk-02b619 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Refer to the procurement documents for all relevant information on contract performance conditions.

Publisher note: (SC Ref:673406)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
28 Jun 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

28 Jun 2021 → 11 Nov 2021 · 4 dates
  1. Submission deadline
    28 Jun 2021, 12:00 BST
  2. Invitations to tender expected
    12 Jul 2021, 00:00 BST
  3. Bids must remain valid until
    8 Nov 2021, 23:59 GMT
  4. Notice published
    11 Nov 2021, 09:15 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    11 Nov 2021, 09:15 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £3,132,2201 contract exc. VAT
Bids received 43 from SMEs
Contracts signed 1latest 1 Nov 2021
Awarded toValueDateStatus
The McDougall Group LtdSME£3,132,220 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic · 4 from abroad3——

Contracting authority & participating public bodies

Oak Tree Housing Association Ltd

Contracting authorityHousingBody governed by public lawHousing and community amenities 41 High Street, Greenock, Scotland, PA15 1NRContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Greenock Sheriff Court and Justice of the Peace CourtReview body Greenock
Process and specification contact points (1)
  • Brown + WallaceProcess contact point Glasgow, ScotlandContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • The McDougall Group LtdAwarded supplier Charlotte Dundas House, Dalgrain Road, Grangemouth, Scotland, FK3 8ELContact phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria