Official UK procurement notice
Occupational Health Service & Employee Assist Programme
Authority: David MacBrayne HR (UK) Limited
What is being bought2 lots · detail below
Published requirement descriptionDavid MacBrayne Limited (DML) is the parent company of CalMac Ferries Ltd, supported by a human resource subsidiary, David MacBrayne HR (UK) Ltd (DML HR). DML HR have a requirement for an Occupational Health (OH) service and Employee Assist Programme (EAP) with the aim of boosting wellbeing with ultimately a reduction in absence and sickness.
This Procurement is split into 2 Lots, Lot 1 - Occupational Health and Lot 2 - Employee Assist Programme. Suppliers may bid for both Lots. Each Lot will be evaluated separately
- Recurrence: 6 months before contract end date
CPV: Administrative healthcare services · Health and safety consultancy services · Health and safety services
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Occupational Health ServiceRenewal
David MacBrayne Limited (DML) is the parent company of CalMac Ferries Ltd, supported by a human resource subsidiary, David MacBrayne HR (UK) Ltd (DML HR).
DML HR have a requirement for an Occupational Health (OH) service with the aim of boosting wellbeing with ultimately a reduction in absence and sickness.
Requirements are listed below and stated if Essential or Desirable:
Lot 1 Occupational Health Services
Geographical spread – to cover full network - remote accessibility Essential
Time/Content of Reports - number of telephone referrals; face-to-face referrals; time from referral to solution. Essential
Escalation process to challenge conflicting reports/seek clarity Essential
Additional services – GAD Assessments; Stress Audits; Stress Risk Assessments, CBT; Physio; Nutritionist - face to face and virtual etc. Workplace and Work station assessments. Sourcing costings and timeframes from ‘private’ hospitals for surgery/Scans/Clinical Psychological Assessments & treatment Essential
Monthly KPI Reporting Essential
Health Surveillance - Hearing tests; Hand-arm vibration syndrome; lung function tests. Nightwatch Assessments Essential
Sector Experience Essential
Quarterly OCH Case Review Panel (Doctor) where required Desirable
Technology Solutions (access for all patients to an Online Self-Help module(s) as part of therapy) Desirable
Health promotion and wellbeing - smoking, alcohol and substance misuse. As part of this strategy, requesting activities such as flu vaccinations or health checks e.g. BMI, cholesterol and BP. Desirable
The contract for this service will be let for an initial two-year duration, with optional periods of 2 x 12 months. The total contract duration is up to four years.
DML HR will contract with the most economically advantageous bidder.
DML HR may request Bidders to present their bids. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #2Employee Assist ProgrammeRenewal
David MacBrayne Limited (DML) is the parent company of CalMac Ferries Ltd, supported by a human resource subsidiary, David MacBrayne HR (UK) Ltd (DML HR).
DML HR have a requirement for an Employee Assist Programme (EAP) with the aim of boosting wellbeing with ultimately a reduction in absence and sickness.
Requirements are listed below and stated if Essential or Desirable:
Lot 2 Employee Assist Programme
Geographical spread – to cover full network - remote accessibility Essential
Monthly KPI Reporting Essential
Sector Experience Essential
Technology Solutions (access for all patients 3.1 to an Online Self-Help module(s) as part of therapy) Desirable
The contract for this service will be let for an initial two-year duration, with optional periods of 2 x 12 months. The total contract duration is up to four years.
DML HR will contract with the most economically advantageous bidder.
DML HR may request Bidders to present their bids. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 50
- Price: 50
- Economic & financial standing
Please refer to these statements when completing section 4B of the SPD (Scotland)
Statement for 4B.2
Bidders must provide their ("specific") yearly turnover for the last 3 financial years.
Statement for 4B.4
Bidders must demonstrate a Current Ratio of greater than 1.
Current Ratio will be calculated as follows; Net Current Assets divided by Net Current Liabilities
There must be no qualification or contra-indication from any evidence provided in support of the bidder's economic and financial standing
Statement for 4B5.1
It is a requirement for this contract that bidders hold or commit to obtain prior to the commencement of any subsequently awarded contract the types of Insurance indicated below;
Employer's (Compulsory) Liability Insurance = 5 Million GBP
Public Liability Insurance = 5 Million GBP
Professional Indemnity and/or Medical Negligence: 5 Million GBP
- Technical & professional ability
This SPD (Scotland) is designed to allow DML HR to review evidence of prior experience and should not make forward-looking statements or predict where services or products may have utility for DML.
2.3 Part 4C 1.2 of the SPD (Weighting 100%) - In relation to the outlined description in Part 11.2.4 of Contract Notice, bidders are required to describe and demonstrate past experiences (in the last 3 years) in delivering similar service and relevance to DML HR bearing in mind the remote locations of some of our staff. You should include values of these Contracts
2.4 Q2.4.2 of the SPD (Weighting Pass/Fail) - Bidders will be required to provide contacts of references as detailed in Part 4C 1.2.
2.5 Q4C.7 of the SPD - Bidders will be required to produce certificates drawn up by independent bodies attesting that the bidder complies with the required environmental management systems or standards in accordance with BS EN ISO 14001:2015 (or equivalent) or produce other means of proof concerning required environmental management systems or standards.
2.6 Q4D.1 of the SPD - Bidders will be required to produce certificates drawn up by independent bodies attesting that the bidder complies with the required Quality Assurance standards in accordance with BS EN 9001:2015 (or equivalent) or produce other means of proof concerning their quality assurance schemes.
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 6 months before contract end date
- First published
- 26 Mar 2021, 12:08 GMT
- Last source update
- 26 Mar 2021, 12:08 GMT
- FTS notice number
2021/S 000-006204- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029faeFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Estimated Value of this Procurement is 200,000 GBP. Questions in the ITT will be scored using the following methodology: 100 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. 75 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirement will be fulfilled. 50 - Acceptable Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 25 - Poor Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 0 - Unacceptable Nil or inadequate response. Fails to demonstrate an ability to meet the requirement Award Criteria questions can be found in the ITT together with the weightings. COMPETITIVE PROCEDURE WITH NEGOTIATION EXPLANATION -Competitive Procedure with Negotiation (CPN) this is a two-stage procedure run along the same lines as a Restricted procedure. This requires interested parties to complete a pre-qualification stage by submitting a Single Procurement Document Scotland (SPD) before being invited to submit a tender. This down selection process allows us to limit the number of parties receiving the full tender and moving forward to the negotiation phase(s). Under CPN tenders are submitted from down selected suppliers and are then subject to evaluation and negotiation and then re-submitted to finalise positions and allow selection of a preferred bidder. In the event when DML HR down select to more than three (3) DML HR reserve the right to down select to three (3) prior to moving to negotiate with supplier for final offers, this would be based on the Most Economically Advantageous Tender score achieved. DML HR reserves the right not to conclude any Contract from either Lot for this Procurement. The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 18139. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:644302)
How it was run
Official notice- Submission deadline
- 27 Apr 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
26 Mar 2021 → 12 May 2021 · 3 dates- Notice published26 Mar 2021, 12:08 GMT
- Submission deadline27 Apr 2021, 12:00 BST
- Invitations to tender expected12 May 2021, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff Court HouseReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.