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Published 4 Jun 2026, 15:48 BST

Official UK procurement notice

Office Furniture Supply; 2026 - 2030

Official notice

Authority: Gentoo Group Limited (Public body)

2 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: North East (UKC23)
Published estimate£333,332total for 2 lots · £400,000 inc. VAT · 1 value update
Submissions closed 18 Sept 2026
Lots 2see the lot list below
Contract term 2 yrsends 1 Nov 2028 · up to 1 Nov 2030 with extensions · starts 2 Nov 2026

What is being bought2 lots · detail below

Published requirement description

Supply and delivery of furniture for new and existing Gentoo establishments. This arrangement will also cover the source and supply of specialist DSE equipment required following workstation assessments.

CPV: Office furniture

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£333,332 together) · same evaluation weights on every lot
Lot #1Office FurnitureRenewal 2 yrsSMEVCSEPublished value£166,666

This Lot is for the source, supply, delivery and installation of Office Furniture for new and existing Gentoo establishments.

Contract period: 2 Nov 2026 – 1 Nov 2028 (2 yrs) · up to 1 Nov 2030 with extensionsValue: £166,666 exc. VAT · £200,000 inc. VAT
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: 1 x 24 Month allowable extension period.
39130000 Office furniture
Lot #2Specialist Display Screen EquipmentRenewal 2 yrsPublished value£166,666

This Lot is for the source, supply and delivery of Specialist Display Screen Equipment (DSE) which recommended following workstation assessments. Each request will derive from workplace assessments conducted by the Group’s Ergonomist.

Contract period: 2 Nov 2026 – 1 Nov 2028 (2 yrs) · up to 1 Nov 2030 with extensionsValue: £166,666 exc. VAT · £200,000 inc. VAT
Delivery: North East
Extensions: 1 x 24 Month allowable extension period.
39130000 Office furniture

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Quality: 30%
  • Commercial: 70%
Published award criteria (2)
  • Commercial
  • Quality
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Jun 2026, 15:48 BST
Last source update
20 Aug 2026, 16:38 BST
Award evaluation window
Submission end – 14 Oct 2026
Authority reference
REQ834
FTS notice number
2026/S 000-079648
Latest notice
Tender notice (UK4)
Classification (CPV)
Office furniture
Delivery area
North East (UKC23)
Official registry OCID
ocds-h6vhtk-06ade5 Find a Tender

How it was run

Official notice
Run through: Panacea
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Submission deadline
18 Sept 2026, 12:00 BST
Clarification deadline
16 Sept 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

app.panacea-software.com/gentoo/eRFX-Supplier… ↗

Timeline

4 Jun 2026 → 2 Nov 2026 · 8 dates
  1. Planning notice published144 days ago
    4 Jun 2026, 15:48 BST
  2. Next notice expected131 days ago
    17 Jun 2026, 23:59 BST
  3. Market engagement131 days ago
    17 Jun 2026, 23:59 BST

    Preliminary Market Engagement notice only

  4. Tender notice published67 days ago
    20 Aug 2026, 16:38 BST
  5. Clarification questions by41 days ago
    16 Sept 2026, 12:00 BST
  6. Submission deadline39 days ago
    18 Sept 2026, 12:00 BST
  7. Award decision expected by12 days ago
    14 Oct 2026, 23:59 BST
  8. Today
    26 Oct 2026
  9. Contract startsin 6 days
    2 Nov 2026

Notice history

6 events · 2 releases on Find a Tender · since 4 Jun 2026
  1. Preliminary market engagement notice published
    4 Jun 2026, 15:48 BST
    UK2
  2. Tender notice published
    20 Aug 2026, 16:38 BST
    UK4
  3. Published value updated to £333,332
    20 Aug 2026, 16:38 BST
    was £500,000
  4. Status changed to active
    20 Aug 2026, 16:38 BST
  5. Procurement method changed
    20 Aug 2026, 16:38 BST
  6. Deadline published: 18 Sept 2026, 12:00 BST
    20 Aug 2026, 16:38 BST

Contracting authority & participating public bodies

Gentoo Group

Contracting authorityPublic authority - sub-central government GB-COH: RS007302 Emperor House, Head Office , 2 Emperor Way, Sunderland, North East, SR3 3XRContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure