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Published 3 Sept 2024, 12:00 BST

Official UK procurement notice

On Train Cleaning at Lanark

Official notice

Authority: ScotRail Trains Limited·Consortium: 2 public authorities

ServicesNegotiated procedure with prior call for competition
Sectors: Cleaning & Environmental Services (90) Delivery: Scotland (UKM95)
Budget not disclosedValue not published
Submissions closed 8 Oct 2024awarded 24 Mar 2025
Awarded to QCS {Lanrk}Ltd
Contract term 5 yrsends 31 Mar 2030 · extension options published · starts 1 Apr 2025

What is being bought

Published requirement description

ScotRail Trains Limited require a supplier to undertake overnight cleaning duties for the class 385 trains stationed at Lanark. Lanark Station can be found at Bannatyne Street, Lanark, South Lanarkshire, ML11 7JP.

CPV: Cleaning services · Cleaning services of transport equipment

The lotProcurement structure

single lot · no lot value published
Lot #1ScotRail Trains Limited are seeking a supplier to provide On Train Cleaning Services…AwardedRenewal 5 yrs

ScotRail Trains Limited are seeking a supplier to provide On Train Cleaning Services to undertake overnight cleaning duties for the class 385 trains which are stationed at Lanark Station. Lanark station can be found at Bannatyne Street, Lanark, South Lanarkshire, ML11 7JP. Cleaning is required 7 days per week as per the attached specifications. ScotRail are responsible for supplying all cleaning chemicals, materials, training and management of on-train waste. However, the supplier will be required to provide staff PPE and equipment to undertake cleaning activities.

Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: Scotland · Bannatyne Street, Lanark, South Lanarkshire, ML11 7JP.
Extensions: Contract shall be in place for an initial period of 3 years with option to extend for up to 12 months on two separate occasions: a maximum term of 5 yearsSecond stage: 2–null candidates invited to tenderVariant bids: not allowed
90917000 Cleaning services of transport equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
Staff
Names and qualifications of delivery staff must be submitted
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Sept 2024, 12:00 BST
Last source update
31 Mar 2025, 16:09 BST
Authority reference
SR-PACT-PROJ-227
FTS notice number
2025/S 000-012084
Classification (CPV)
Cleaning servicesCleaning services of transport equipment
Delivery area
Scotland (UKM95)
Official registry OCID
ocds-h6vhtk-0497a1 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:794878)

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
8 Oct 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

scotrail.wax-live.com/S2C/DisplayModules/T… ↗

Timeline

8 Oct 2024 → 1 Apr 2025 · 4 dates
  1. Submission deadline
    8 Oct 2024, 12:00 BST
  2. Invitations to tender expected
    4 Nov 2024
  3. Notice published
    31 Mar 2025, 16:09 BST
  4. Contract starts
    1 Apr 2025, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 31 Mar 2025
  1. Status changed to complete
    31 Mar 2025, 16:09 BST
  2. Buyer details updated
    31 Mar 2025, 16:09 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Contracts signed 1latest 24 Mar 2025
Awarded toValueDateStatus
QCS {Lanrk}LtdSME——Awarded

Contracts

  • Contract 012084-2025-1 · QCS {Lanrk}LtdSME

    Signed
    24 Mar 2025
    Value
    —
    Period
    … – 31 Mar 2030
    Status
    active

Contracting authority & participating public bodies

2 public bodies on the notice

ScotRail Trains Limited

Contracting authorityRailway Services Atrium Court,, 50 Waterloo Street, Glasgow, Scotland, G2 6HQContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff Court and Justice of the Peace CourtReview body Glasgow

Bidders & participating suppliers

1 commercial party on the notice
  • QCS {Lanrk}LtdAwarded supplier 97 St Leonard Street, Lanark, Scotland, ML11 7BJContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria