Find a TenderAwarded

Published 7 Jul 2021, 12:25 BST

Official UK procurement notice

Operational Fogging and Electrostatic Delivery

Official notice

Authority: The City of Edinburgh Council (Local council)

Framework agreementServicesOpen procedureSME suitable

Sectors: Cleaning & Environmental Services (90) Delivery: Scotland (UKM75)

Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue

Submissions closed 12 Jul 2021awarded 29 Oct 2021

What is being bought

Published requirement description

Provision and Delivery of Electrostatic Spraying and Fogging to be carried out throughout the Council Estate in various locations

CPV: Accommodation, building and window cleaning services · Office, school and office equipment cleaning services · School cleaning services

How this framework works

From the published notice

Places: up to 1 suppliers · 5 bids received (5.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · no lot value published

Lot #1The City of Edinburgh Council (The Council) intends to put in place a Single Lot…AwardedRenewal

The City of Edinburgh Council (The Council) intends to put in place a Single Lot Framework Agreement and appoint a single Contractor to service that Framework Agreement for the Provision and Delivery of Electrostatic Spraying and Fogging to be carried out throughout the Council Estate in various locations, within an agreed programme, and/or ad hoc request of visitation at any Council location/building to support Infection Control Measures.

Delivery: Scotland

Extensions: Any Contract resulting from this ITT will commence on September 2021 for a period of two years with an option for an extension for up to 24 months (2 x 12 months) at the Council’s discretion.Variant bids: allowed

90911000 Accommodation, building and window cleaning services 90919000 Office, school and office equipment cleaning services 90919300 School cleaning services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published award criteria (2)

Quality: 60
Price: 40

Conditions of participation1

Economic & financial standing
Tenderers are required to have a minimum “general” annual turnover of GBP2,500,000m for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Tenderers will be required provide the following information:
Current ratio for Current Year: 1.20
Current ratio for Prior Year: 1.20
The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.20. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
a. Employers (Compulsory) Liability Insurance - GBP5m
b. Public Liability Insurance - GBP10m
c. Professional Indemnity - GBP5m
Minimum: Tenderers are required to have a minimum “general” annual turnover of GBP2,500,000m for the last two financial years. Tenderers will be required to meet the following minimum financial ratio: Current ratio for Current Year: 1.20 Current ratio for Prior Year: 1.20 Tenderers are re…

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
“Operational Fogging and Electrostatic Delivery” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 7 Jul 2021, 12:25 BST
Last source update: 8 Nov 2021, 09:05 GMT
Award evaluation window: 12 Jul 2021 – …
Authority reference: CT2826
FTS notice number: 2021/S 000-027908
Classification (CPV): Accommodation, building and window cleaning servicesOffice, school and office equipment cleaning servicesSchool cleaning services
Delivery area: Scotland (UKM75)
Official registry OCID: ocds-h6vhtk-02babf Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:672939)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Appointment period ends: 12 Jul 2021, 16:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 120 days from the deadline
Bids opened: 12 Jul 2021, 16:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

12 Jul 2021 → 8 Nov 2021 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
12 Jul 2021, 16:00 BST
Bids opened
12 Jul 2021, 16:00 BST
Notice published
8 Nov 2021, 09:05 GMT

Notice history

5 events · 4 releases on Find a Tender · since 13 Jul 2021

Deadline moved to 19 Jul 2021, 16:00 BST
13 Jul 2021, 12:05 BST
+5 days · was 14 Jul 2021, 12:00 BST
Status changed to active
27 Jul 2021, 18:14 BST
Procurement method changed
27 Jul 2021, 18:14 BST
Deadline moved to 12 Jul 2021, 16:00 BST
27 Jul 2021, 18:14 BST
-7 days · was 19 Jul 2021, 16:00 BST
Status changed to complete
8 Nov 2021, 09:05 GMT

Published amendments (2 · 2 deadline changes)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	12 Jul 2021	14 Jul 2021	+2 d
—	Bid openingConditions for opening of tenders · IV.2.7	12 Jul 2021	14 Jul 2021	+2 d
—	DeadlineTime limit · IV.2.2	14 Jul 2021	19 Jul 2021	+5 d
—	Bid openingConditions for opening of tenders · IV.2.7	14 Jul 2021	19 Jul 2021	+5 d

To allow tenderers time to consider historical demand.

Deadline extended to allow TUPE information to be considered. Please note this information should be requested from the incumbent provider; Kevin Devine Operations Director operations.kd@ronservices.co.uk

Routine re-releases (4)

2021-07: 1 release · 7 Jul 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 1admitted to the panel · see the list ↓

Bids received 54 from SMEs

Contracts signed 1latest 29 Oct 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 027908-2021-1
Signed
29 Oct 2021
Value
£4,311,516
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5bids · 5 electronic · 5 from abroad	4	—	—

Contracting authority & participating public bodies

The City of Edinburgh Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Waverley Court, 4 East Market Street, Edinburgh, Scotland, EH8 8BGContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Sheriff CourtReview body Edinburgh

Framework contractors & participating bidders

1 commercial party on the notice

RON ServicesFramework contractor 112a Cumbernauld Road,, Muirhead, Glasgow, Scotland, G69 9AAContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.