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Published 9 May 2025, 13:39 BST

Official UK procurement notice

Outgoing Mail Solution · UK public procurement notice

Official notice

Authority: West Northamptonshire Council (Local council)

ServicesAbove thresholdSME suitable
Sectors: Postal and telecommunications services (64)Business Services & Consultancy (79) Delivery: Delivery location not published
Planned pipeline valueValue not publishedpipeline notice, not a live tender
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term 2 yrsends 3 Jan 2028 · up to 3 Jan 2030 with extensions · starts 4 Jan 2026

What is being bought

Published requirement description

West Northamptonshire Council (WNC) is undertaking preliminary market engagement in advance of a potential procurement for an Outgoing Mail Solution. This notice invites suppliers to participate in a market engagement exercise to help inform the Council's options appraisal, specification development, and procurement approach.

The service will enable the electronic submission of documents for printing, enveloping, and postal dispatch, with options for fully electronic delivery. The solution must be cost-effective, reduce carbon emissions, and integrate with existing Council systems.

Please note: this is not a call for competition and does not signify the beginning of a procurement process. Participation or non-participation in this exercise will not be taken into account in any future procurement process.

CPV: Electronic mail services · Printing services

The lotProcurement structure

single lot · no lot value published
Lot #1PlannedRenewal 2 yrsSME
Contract period: 4 Jan 2026 – 3 Jan 2028 (2 yrs) · up to 3 Jan 2030 with extensions
Eligibility: SME eligible
Extensions: Extension options published
64216120 Electronic mail services79810000 Printing services

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 May 2025, 13:39 BST
Last source update
9 May 2025, 13:39 BST
Authority reference
WNC00000528
FTS notice number
2025/S 000-020077
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Electronic mail servicesPrinting services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-050fbe Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

9 May 2025 → 4 Jan 2026 · 3 dates
  1. Planning notice published
    9 May 2025, 13:39 BST
  2. Market engagement
    31 May 2025, 23:59 BST

    Interested suppliers are invited to read the engagement document and complete the accompanying questionnaire.

    To access the full Pre-Market Engagement document and questionnaire, please email:

    procurement@westnorthants.gov.uk

    Responses must be submitted by 31 May 2025 via email to:

    procurement@westnorthants.gov.uk

    Following review of submissions, the Council will invite up to five suppliers to attend a demonstration session during the week commencing 16 June 2025. These sessions will:

    Allow suppliers to showcase their proposed solution

    Provide clarification on their responses

    Help WNC shape its specification and procurement approach

    These sessions are purely for market research and do not form part of any future evaluation or procurement process. No contract will be awarded through this exercise.

    The final decision on next steps will be made by 30 June 2025. Participation is optional and will not impact any future tendering opportunity.

  3. Contract starts296 days ago
    4 Jan 2026

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    9 May 2025, 13:39 BST
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

West Northamptonshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PGDV-8944-CMBP Angel Street, Northampton, East Midlands, NN1 1EDContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure