Official UK procurement notice
OWFM · UK public procurement notice
Authority: Transport for London (Public body)
What is being bought
Published requirement descriptionSoftware supply agreement and associated professional services to integrate seamlessly with TfL's ERP and OWFM core components. Implementation and operational support.
CPV: For emergency · For rescue · For security system · Support services for land transport
The lotProcurement structure
single lot · no lot value publishedLot #1TfL has carefully considered its entire requirements for Workforce Management
TfL has carefully considered its entire requirements for Workforce Management. Whilst "Core WFM Capability" has high commercial availability in the marketplace, core WFM functionality which incorporates all four of the "Critical Success Criteria", identified by TfL as a result of its failed 2014 WFM procurement is available only from a single provider.
The Smart Deployment and Geofencing of Passport is unique and shall allow TfL Operations to actively manage emergency situations across its network in real-time.
UKG is the only economic operator that can provide this combined WFM capability which critically, also requires minimal integration with the existing TfL SAP estate to create a fully native integrated single solution. Additional information: 3 Year Fixed Term plus one year optional extension.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Compatibility with OWFM Solution: 100
- price: 100
Published award criteria (2)
- Compatibility with OWFM Solution: 100%
- Price: 100%
- Price carries 100 of 200 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 7 Jul 2023, 16:45 BST
- Last source update
- 7 Jul 2023, 16:45 BST
- Authority reference
WS1175966491- FTS notice number
2023/S 000-019529- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03e001Find a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
Each potential route to market for each component of the overall OWFM solution was evaluated for its relative benefits and risks.
The recommended route to market chosen (Dimensions via GCloud/Passport via Supplier Terms) shall ultimately produce two forms of contract:
Dimensions and the associated Professional Services- shall be compliantly called off under GCloud terms which shall produce a standard CCS GCloud Call off agreement for the Dimensions software and associated professional services.
Passport and the associated Professional Services- shall be procured under a direct award by Single Source for the following reasons:
Kronos Systems is the only economic operator that has the exclusive intellectual property rights to provide TfL with its specified technical requirements which contain TfL's Critical Success Criteria, listed below.
- The solution must be proven to work with SAP ECC6.0, S/4HANA & SuccessFactors for Payroll and recognised as such by SAP.
- A seamless end user experience (whereby the solution is able to present TfL core HR data) to end users in such a way they need not 'flip' between multiple screens or applications
- A comprehensive single approach to service management to TfL. Singular accountabilities (with SLA's) between the software providers of the overall solution suite
- To meet TfL minimal Must Have functional and non-functional requirements
- Review procedure
The contracting authority will operate a minimum 10 calendar day
standstill period at the point information on the award of the contract is communicated to provide time for any challenge to the award decision before the contract is entered into.
The Public Contracts Regulations 2015 provide that aggrieved parties who have been harmed, or are at risk of harm, by breach of the rules are to take action in the High Court (England, Wales and
Northern Ireland).
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Kronos Systems LtdSubcontracting: Kronos Systems are expected to sub-contract with Passport for products supply and integration services. | £1,342,448 † | — | Awarded |
Contracts
Contract 019529-2023-1 · Kronos Systems Ltd
- Signed
- 6 Jul 2023
- Value
- £1,342,448
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court (England, Wales and Northern Ireland)Review body
- Transport for London Governance and Assurance TeamMediation body
Bidders & participating suppliers
1 commercial party on the notice- Kronos Systems LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.