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Published 4 Sept 2025, 11:59 BST

Official UK procurement notice

PA23 UK4 - Provision of Airlock (Automated Access Control System) upgrade and new installations at the BHC Lusaka

Official notice

Authority: Foreign, Commonwealth and Development Office (Central government)

ServicesBelow threshold - open competitionBelow threshold
Sectors: Security, fire-fighting, police and defence equipment (35)Repair & Maintenance (50) Delivery listed: Zambia (ZM)
Published estimate£71,000≈ £24k / year · £71,000 inc. VAT
Submissions closed 25 Sept 2025
Contract term 3 yrsends 30 Nov 2028 · up to 30 Nov 2029 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

Request for Proposals for the upgrade and new installations of Airlock (Automated Access Control System) to the British High Commission Lusaka in Zambia. This will include a once-off installation and 3 years maintenance of the system + 1 year option to extend subject to satisfactory performance of the service provider.

CPV: Repair and maintenance services of security equipment · Security equipment

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsPublished value£71,000
Contract period: 1 Dec 2025 – 30 Nov 2028 (3 yrs) · up to 30 Nov 2029 with extensionsValue: £71,000 exc. VAT · £71,000 inc. VAT
Delivery listed: Zambia (ZM)
Extensions: Subject to saticsactory performance of the service provider
35121000 Security equipment50610000 Repair and maintenance services of security equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Most Advantageous Tender will be awarded 60% based on technical capability of the service providers and 40% will be awarded based on the commercial proposal.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Sept 2025, 11:59 BST
Last source update
4 Sept 2025, 11:59 BST
Authority reference
CPG/12831/2025
FTS notice number
2025/S 000-053860
Latest notice
Tender notice (UK4)
Classification (CPV)
Repair and maintenance services of security equipmentSecurity equipment
Delivery area in notice
Zambia (ZM)
Official registry OCID
ocds-h6vhtk-0593fa Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
25 Sept 2025, 14:00 BST
Clarification deadline
12 Sept 2025, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

fcdo.bravosolution.co.uk ↗

Timeline

4 Sept 2025 → 1 Dec 2025 · 4 dates
  1. Tender notice published
    4 Sept 2025, 11:59 BST
  2. Clarification questions by
    12 Sept 2025, 15:00 BST
  3. Submission deadline398 days ago
    25 Sept 2025, 14:00 BST
  4. Contract starts332 days ago
    1 Dec 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    4 Sept 2025, 11:59 BST
    UK4

Contracting authority & participating public bodies

Foreign, Commonwealth and Development Office

Contracting authorityPublic authority - central government GB-PPON: PXRR-8771-PHVX King Charles Street, London, ZA, SW1A 2AH, ZAContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender