Official UK procurement notice
Pentrehafod School ~ Cleaning Tender
Authority: Pentrehafod School (Education)
What is being bought
Published requirement descriptionThe successful supplier will be required to provide cleaning services for Pentrehafod School, located in Swansea, Wales.
The value of the contract is approximately £190,000 per annum.
The duration of the contract being offered is three years commencing on 1st September 2026 and concluding on 31st August 2029 and will be on a guaranteed performance basis offering a fixed annual subsidy to the school. There will be the option to extend the contract for a further term further term of one + one years.
Pentrehafod School is a large secondary school located in Hafod, Swansea, serving pupils aged 11–16. With approximately 1,131 pupils on roll, the school operates within the local authority of Swansea Council and serves a highly diverse community. Pentrehafod has a strong inclusive ethos, supporting pupils from a wide range of cultural, linguistic and socioeconomic backgrounds, and places significant emphasis on wellbeing, student voice and positive relationships across the school community.
The school is recognised nationally for its commitment to inclusion, having been the first secondary school in Wales to achieve School of Sanctuary status, reflecting its welcoming approach to refugee and asylum-seeking families. Pentrehafod also hosts a Specialist Teaching Facility supporting pupils with additional learning needs, alongside well-established provision for learners with English as an additional language. The school’s ethos centres on developing pupils who are ready, resilient, respectful and safe, underpinned by high expectations and strong community engagement.
The school places great value on their partnerships with parents and carers. They believe that pupils’ success is founded on forging positive relationships through mutual respect, and excellent teaching and learning experiences.
The motto for the school is "Learn to live, Live to learn". This reflects the school's philosophy of nurturing successful learners who have a lifelong love of learning and grow into confident, resilient, and caring individuals.
Please see PSQ document for more information.
- How the procedure runs: Please see PSQ document for more information.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£950,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Criterion 1: 70%
- Criterion 2: 30%
Published award criteria (2)
- Criterion 1
- Criterion 2
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 22 Jan 2026, 14:05 GMT
- Last source update
- 2 Jul 2026, 15:01 BST
- Award evaluation window
- Submission end – 8 Jun 2026
- FTS notice number
2026/S 000-005779- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060c45Find a Tender
- How it runs
Please see PSQ document for more information.
How it was run
Official notice- Submission deadline
- 24 Apr 2026, 12:00 BST
- Clarification deadline
- 20 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
22 Jan 2026 → 1 Sept 2026 · 8 dates- Tender notice published278 days ago22 Jan 2026, 14:05 GMT
- Clarification questions by249 days ago20 Feb 2026, 12:00 GMT
- Submission deadline186 days ago24 Apr 2026, 12:00 BST
- Award decision expected by140 days ago8 Jun 2026, 23:59 BST
- Assessment summaries sent140 days ago9 Jun 2026, 00:00 BST
- Latest notice published117 days ago2 Jul 2026, 15:01 BST
- Standstill ends104 days ago14 Jul 2026, 23:59 BST
- Contract starts56 days ago1 Sept 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 22 Jan 2026- Tender notice published22 Jan 2026, 14:05 GMTUK4
- Contract award notice published2 Jul 2026, 15:01 BSTUK6
- Status changed to complete2 Jul 2026, 15:01 BST
- Contract signature expected14 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| A&R Contract Cleaning Specialist LtdSME1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: 1+1 Please see PSQ document for more information. | £950,000 inc. VAT | 9 Jun 2026standstill to 14 Jul 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- A&R Contract Cleaning Specialist LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender