Official UK procurement notice
People Team Administration System and Software Maintenance
Authority: The Sheffield College (Education)
What is being bought
Published requirement descriptionHR software, Payroll Software, Recruitment and Induction modules, GDPR modules along with other functionality.
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Jul 2025, 11:17 BST
- Last source update
- 22 Jul 2025, 11:17 BST
- Authority reference
TSC-10-TE-25/26- FTS notice number
2025/S 000-041898- Latest notice
- Transparency notice (UK5)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-056391Find a Tender
- Why no open competition
- Additional Repeat Extension Partial Replacement
- Published justification
The intent is to not go to tender, as there will be increased cost – as we’ve incurred this time with Insights who charge us 4% of anything we spend with MHR – on top of MHR’s own costs. Therefore by going direct with MHR this time round will prevent these costs from occurring.
Going to tender will automatically increase the cost that we pay for the iTrent product – as we’ve already done this time round with Insights. We’ve paid an additional 4% on top of any costs we’ve paid to MHR – just for Insights managing our contract. We receive no additional services from Insights and have incurred extensive delays in Insights moving our customer service needs forward. Therefore, to go direct with MHR, will prevent these additional costs and mean quicker response times as we can go direct.
Notice history
2 events · 1 release on Find a Tender · since 22 Jul 2025- Transparency notice published22 Jul 2025, 11:17 BSTUK5
- Contract signature expected24 Jul 2025, 00:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MHR International UK Limited1 Aug 2025 – 1 Jul 2030 · up to 1 Jul 2032Extensions: +1+1 If necessary to continue service. | £578,653 | — | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- MHR International UK LTDAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Transparency notice Transparency notice on Find a Tender