Find a TenderAwarded without competitionTransparency notice
Published 22 Jul 2025, 11:17 BST

Official UK procurement notice

People Team Administration System and Software Maintenance

Official notice

Authority: The Sheffield College (Education)

Direct awardSME suitableVCSE suitable
Sectors: Software Packages & ERP (48) Delivery: Delivery location not published
Awarded value£578,653published award · exc. VAT
Award in standstill Not publishedno call for competition
Award (standstill) to MHR International UK Limited

What is being bought

Published requirement description

HR software, Payroll Software, Recruitment and Induction modules, GDPR modules along with other functionality.

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedSMEVCSE

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 Jul 2025, 11:17 BST
Last source update
22 Jul 2025, 11:17 BST
Authority reference
TSC-10-TE-25/26
FTS notice number
2025/S 000-041898
Latest notice
Transparency notice (UK5)
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-056391 Find a Tender
Why no open competition
Additional Repeat Extension Partial Replacement
Published justification

The intent is to not go to tender, as there will be increased cost – as we’ve incurred this time with Insights who charge us 4% of anything we spend with MHR – on top of MHR’s own costs. Therefore by going direct with MHR this time round will prevent these costs from occurring.

Going to tender will automatically increase the cost that we pay for the iTrent product – as we’ve already done this time round with Insights. We’ve paid an additional 4% on top of any costs we’ve paid to MHR – just for Insights managing our contract. We receive no additional services from Insights and have incurred extensive delays in Insights moving our customer service needs forward. Therefore, to go direct with MHR, will prevent these additional costs and mean quicker response times as we can go direct.

Notice history

2 events · 1 release on Find a Tender · since 22 Jul 2025
  1. Transparency notice published
    22 Jul 2025, 11:17 BST
    UK5
  2. Contract signature expected
    24 Jul 2025, 00:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1some still in standstill
Awarded value £578,6531 award exc. VAT
Awarded toValueDateStatus
MHR International UK Limited1 Aug 2025 – 1 Jul 2030 · up to 1 Jul 2032Extensions: +1+1 If necessary to continue service.£578,653—Standstill

Contracting authority & participating public bodies

The Sheffield College

Contracting authorityPublic authority - central government GB-PPON: PMNY-8335-DYMJ Granville Road, Sheffield, Yorkshire & Humber, S2 2RLContact email

Bidders & participating suppliers

1 commercial party on the notice
  • MHR International UK LTDAwarded supplierGB-COH: 01852206 Britannia House Mere Way Campus, Ruddington, Nottingham, East Midlands, NG11 6JSContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender