Find a TenderAwarded

Published 7 Jan 2021, 17:08 GMT

Official UK procurement notice

Performance, Risk and Project Management Software

Official notice

Authority: Flintshire County Council (Local council)

ServicesOpen procedure

Sectors: IT Services & Software (72) Delivery: Wales (UKL23)

Awarded value£196,600published contract · exc. VAT

Submissions closed 8 Feb 2021awarded 29 Mar 2021

Awarded to Inphase Ltd

What is being bought

Published requirement description

Flintshire County Council requires a single intuitive solution which can hold and show alignment across: performance, risks and projects within a single portal with seamless linkage. Flintshire County Council is seeking to procure an IT software solution/system which also facilitates reporting and monitoring of the above requirements.

This software package is required to facilitate business planning to enable targets to be measured against ensuring consistency of recording of achievements/performance to enable real time monitoring as well as provide visibility of the collective impact of strategy across the authority.

The comprehensive software package (Performance, Risk, and Project) is intended to create a more accurate and transparent mechanism for analysing, reporting and sharing with employees, Council Members and the general public to demonstrate the impact of activities and outcomes, management of risk, assurance for audit purposes and effectiveness of project management.

Recurrence: 9 months prior to end of contract if extension periods are not utilised.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedRenewal

Delivery: Wales · Flintshire County Council

Extensions: The Contract will be awarded for 60 months with the option to extend to a maximum duration of 15 years. Details on this can be found in the Procurement documentationVariant bids: not allowed

72000000 IT services: consulting, software development, Internet and support

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 57.4%Price: 30%Social value: 12.6%

Published sub-criteria (6)

Product, Support and Maintenance: 5.6%
Implementation: 5.6%
Product Features Performance Management: 23.1%
Product Features Portfolio, Programme and Project Management: 23.1%
price: 30%
Social Value: 12.6%

Published award criteria (6)

Product, Support and Maintenance: 5.6
Implementation: 5.6
Product Features Performance Management: 23.1
Product Features Portfolio, Programme and Project Management: 23.1
Social Value: 12.6
Price: 30

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · 9 months prior to end of contract if extension periods are not utilised.
First published: 7 Jan 2021, 17:08 GMT
Last source update: 15 Apr 2021, 15:55 BST
Award evaluation window: 8 Feb 2021 – …
FTS notice number: 2021/S 000-007947
Classification (CPV): IT services: consulting, software development, Internet and support
Delivery area: Wales (UKL23)
Official registry OCID: ocds-h6vhtk-028875 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: As stated in the procurement documentation and terms and conditions of contract

Publisher note: (WA Ref:109847)

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN, CY

Access & registration note: Free · short registration with manual review; public opportunity list

Tender documents are also served through a separate tool: https://supplierlive.proactisp2p.com/Account/Login ↗

Submission deadline: 8 Feb 2021, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en, cy
Bid validity: 120 days from the deadline
Bids opened: 8 Feb 2021, 13:00 GMT

Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

Timeline

8 Feb 2021 → 15 Apr 2021 · 3 dates

Submission deadline
8 Feb 2021, 12:00 GMT
Bids opened
8 Feb 2021, 13:00 GMT
Notice published
15 Apr 2021, 15:55 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
15 Apr 2021, 15:55 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £196,6001 contract exc. VAT

Bids received 8

Contracts signed 1latest 29 Mar 2021

Awarded to	Value	Date	Status
Inphase Ltd	£196,600 †	—	Awarded

Contracts

Contract 007947-2021-1 · Inphase Ltd
Signed
29 Mar 2021
Value
£196,600
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
8bids · 8 electronic · 8 from abroad	0	—	—

Contracting authority & participating public bodies

Flintshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Mold, Flintshire, Wales, CH7 6NAContact email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

InPhaseAwarded supplier The Manor House, Sefton Park, Bells Hill, Slough, South East, SL24JSContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria