Official UK procurement notice
Performance, Risk, Programme and Project Management System
Authority: Wrexham County Borough Council (Local council)
What is being bought
Published requirement descriptionWrexham County Borough Council sought bids for an integrated solution to support the authority’s work with Performance, Risk, Project and Programme management.
The solution will support WCBC’s corporate vision to enable staff to work in a more efficient and flexible way through the use of modern and innovative means, enabling them to manage and monitor all aspects of performance (actions, tasks, measures, risks, projects and programmes) all in one place, that enables them all to interlink strengthening our performance and Governance across the Authority.
The system will form a vital role in enabling WCBC to view the ‘golden thread’ of information and allowing the application of information in a variety of formats based on the desired audience. The Performance Management system will not only support policy requirements but also allow flexibility to suit the diverse needs of services in the Authority and how these might change over time.
The outcome of the tender process is a single contract with one service provider. The contract will be for an initial 4 year period, with 3 annual options to extend by a further 1 year on each occasion, up to a maximum contract length of 7 years (4+1+1+1). The possible contract extensions will be subject to the Authority’s needs and the performance of the successful service provider.
CPV: Accounting and auditing services · Software programming and consultancy services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£300,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 80%
- Price: 20%
- Economic & financial standing
Selection criteria as stated in the procurement documents
Minimum: Selection criteria as stated in the procurement documents
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 4 Nov 2022, 08:38 GMT
- Last source update
- 24 Mar 2023, 13:37 GMT
- Award evaluation window
- 5 Dec 2022 – …
- FTS notice number
2023/S 000-008659- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-037f03Find a Tender
- Review procedure
This tender process incorporated a minimum 10 calendar days standstill period at the point information on the award was communicated to bidders.
Appeals could be directly raised via the contact points detailed in section VI.4.1) of this contract notice. The Public Contracts Regulations 2015 #102 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Publisher note: (WA Ref:130242)
How it was run
Official notice- Submission deadline
- 5 Dec 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 5 Dec 2022, 12:30 GMT
Timeline
5 Dec 2022 → 24 Mar 2023 · 3 dates- Submission deadline5 Dec 2022, 12:00 GMT
- Bids opened5 Dec 2022, 12:30 GMT
- Notice published24 Mar 2023, 13:37 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete24 Mar 2023, 13:37 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Polarisoft The Anywhere Company LimitedSME | £290,000 † | — | Awarded |
Contracts
Contract 008659-2023-1 · Polarisoft The Anywhere Company LimitedSME
- Signed
- 3 Mar 2023
- Value
- £290,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Polarisoft The Anywhere Company LimitedAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria