Find a TenderAwarded
Published 30 Mar 2022, 14:48 BST

Official UK procurement notice

Period Product provision to schools and post-16 education organisations across England

Official notice

Authority: Department for Education (Central government)

GoodsOpen procedure
Sectors: Medical Devices & Pharma (33) Delivery: UK
Published estimate£24,000,000≈ £11m / year
Submissions closed 2 May 2022awarded 26 Jul 2022
Awarded to Personnel Hygiene Services Ltd T/A PHS Group Plc
Contract term 2 yrs 2 moends 31 Aug 2024 · extension options published · starts 1 Jul 2022

What is being bought

Published requirement description

The Department for Education (DfE) has contracted a national supplier for the provision of free period products to schools and post-16 education providers across England.

The supplier will deliver the end-to-end service, including the sourcing of products, management of the user interface(s) and the delivery of products directly to organisations.

The DfE’s 2018 omnibus survey found that 83% of secondary school leaders reported making free period products available to pupils, with 41% doing so because of a reason related to pupils’ inability to afford period products. Of the secondary school leaders who reported making free products available, 78% said provision was funded from school budgets, 26% used charitable donations and 17% said teachers funded products themselves.

No-one should be held back from reaching their potential, which is why we announced a scheme to provide access to free period products in schools and colleges in England, which is fully funded by the government. On 20 January 2020, the DfE launched the national period products scheme for all state maintained schools and 16-19 education organisations. Period product scheme for schools and colleges in England – GOV.UK (www.gov.uk ↗) .

In January 2022, DfE announced that 68% of eligible organisations had accessed the scheme since it began, including 90% of eligible secondary schools. Period Products Scheme: 2021 Management Information (publishing.service.gov.uk)

This is a ‘demand-led’ service available to approximately 22,000 organisations across England, with an accessible and easy to use means of interaction and product ordering.

CPV: Sanitary towels or tampons

The lotProcurement structure

single lot · no lot value published
Lot #1An open procurement was undertaken in adherence to Public Contracting Regulations 2015…AwardedRenewal 2 yrs 2 mo

An open procurement was undertaken in adherence to Public Contracting Regulations 2015 and OJEU principles. This required a single national supplier who can from September 2022:

  • Source an appropriate range of period products including environmentally friendly products
  • Design and implement user interfaces and support services
  • Plan and execute a national delivery service
Contract period: 1 Jul 2022 – 31 Aug 2024 (2 yrs 2 mo)
Delivery: UK
Extensions: Option for a 12 month extension at the sole discretion of the Authority · 12 month option at the Department's discretionVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
30 Mar 2022, 14:48 BST
Last source update
29 Jul 2022, 12:32 BST
Award evaluation window
2 May 2022 – …
FTS notice number
2022/S 000-020802
Classification (CPV)
Sanitary towels or tampons
Delivery area
UK
Official registry OCID
ocds-h6vhtk-032816 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
2 May 2022, 09:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
2 May 2022, 09:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

2 May 2022 → 29 Jul 2022 · 4 dates
  1. Submission deadline
    2 May 2022, 09:00 BST
  2. Bids opened
    2 May 2022, 09:00 BST
  3. Contract starts
    1 Jul 2022, 00:00 BST
  4. Notice published
    29 Jul 2022, 12:32 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    29 Jul 2022, 12:32 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £24,000,0001 contract exc. VAT
Bids received 4
Contracts signed 1latest 26 Jul 2022
Awarded toValueDateStatus
Personnel Hygiene Services Ltd T/A PHS Group Plc£24,000,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids———

Contracting authority & participating public bodies

Department for Education

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsEducation Sanctuary Buildings, 20, Great Smith Street, London, UK, SW1P 3BTContact email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.