Official UK procurement notice
Planned Maintenance 2026 · UK public procurement notice
Authority: COBALT HOUSING LIMITED (Charity / VCSE)
What is being bought2 lots · detail below
Published requirement descriptionCobalt Housing is seeking to appoint two Contractors to undertake both the external and internal works described below in 2 distinct geographical Lots in Liverpool.
Lot 1: Cobalt housing stock and estates in Croxteth and Fazackerley.
Lot 2: Cobalt housing stock and estates in Norris Green
Planned Maintenance and Property Reinvestment Works - External and Communal to the structures, fenestation and environmental infrastructure and common parts and facilities including renewal of windows and external doors, structural repairs. roofing, upgrades and repairs to outbuildings, garages, boundary walls and communal walkways, pre-decoration repairs and external and communal area redecoration.
Planned Maintenance and Property Reinvestment Internal Works to dwellings including major component renewals, of kitchens, bathrooms, cloakrooms, domestic electrical installations and ventilation including associated works of decoration.
The appointed Contractors may also be asked to undertake associated Responsive Maintenance and Void Property Works that arise on dwellings that they will be undertaking Works upon.
The Contracts will be for a 4 year period subject to annual performance review and maintenance of KPI's and with the potential to be extend on a year by year basis for a further 2 years.
CPV: Carpentry installation work · Electrical installation work · Fencing, railing and safety equipment installation work · Floor-laying and covering, wall-covering and wall-papering work · Installation of doors and windows and related components · Installation of fitted kitchens · Insulation work · Miscellaneous repair and maintenance services · Overhaul and refurbishment work · Painting and glazing work · Plastering work · Plumbing and sanitary works · +3 more
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£50,000,000 together) · win at most 1 of them · same conditions of participation on every lot · same evaluation weights on every lotLot #1Planned Maintenance 2026 - Croxteth and FazackerleyAwardedRenewalPublished value£25,000,000
The source published no individual description for this lot.
- Economic & financial standing
Details of legal and financial capacity requirements are in a Project Specific Questionnaire (TP-SQ Project Specific Questionnaire - Cobalt - Planned Maintenance) is to be completed by the Tenderer, and are also detailed in the Procurement Documentation.
- Technical & professional ability
Details of technical ability and competence requirements are in a Project Specific Questionnaire (TP-SQ Project Specific Questionnaire - Cobalt - Planned Maintenance) is to be completed by the Tenderer, and in the Procurement Documentation.
Lot #2Planned Maintenance 2026 - Norris GreenAwardedRenewalPublished value£25,000,000
The source published no individual description for this lot.
- Economic & financial standing
Details of legal and financial capacity requirements are in a Project Specific Questionnaire (TP-SQ Project Specific Questionnaire - Cobalt - Planned Maintenance) is to be completed by the Tenderer, and are also detailed in the Procurement Documentation.
- Technical & professional ability
Details of technical ability and competence requirements are in a Project Specific Questionnaire (TP-SQ Project Specific Questionnaire - Cobalt - Planned Maintenance) is to be completed by the Tenderer, and in the Procurement Documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality and Social value Delivery Plan: 55%
- Price and Social Value Offer: 45%
Published award criteria (2)
- Quality and Social value Delivery Plan: Tenderers will be required to provide responses to Method Statements on Customer Care and Quality of Works, Management of the Works and Information Technology ( 50%) and also to describe how they will deliver the Social Value offer (5%) they have submitted.
- Price and Social Value Offer: Tenderers will be required to submit their percentage adjustments to the M3NHF Schedules of Rates for Planned Maintenance and Property Reinvestment Version 8, Responsive Maintenance and Void Property Works Version 7.2 and Asbestos Remediation Works, together with rates and prices for major component renewals (40%) and to submit their Social Value Offer (5%)
- Economic & financial standing
Details of legal and financial capacity requirements are in a Project Specific Questionnaire (TP-SQ Project Specific Questionnaire - Cobalt - Planned Maintenance) is to be completed by the Tenderer, and are also detailed in the Procurement Documentation.
- Technical & professional ability
Details of technical ability and competence requirements are in a Project Specific Questionnaire (TP-SQ Project Specific Questionnaire - Cobalt - Planned Maintenance) is to be completed by the Tenderer, and in the Procurement Documentation.
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 7 Nov 2025, 17:21 GMT
- Last source update
- 14 May 2026, 08:14 BST
- Award evaluation window
- Submission end – 31 May 2026
- FTS notice number
2026/S 000-000889- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05dd2fFind a Tender
How it was run
Official notice- Submission deadline
- 13 Feb 2026, 15:00 GMT
- Clarification deadline
- 4 Feb 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Be aware of any speed limitations of your internet connection, system configuration and general web traffic etc., as these may impact on the time taken to upload your tender submission which . must be completed by the deadline closing date and time 13th February 2026 at 15.00.
Timeline
7 Nov 2025 → 1 Jul 2026 · 11 dates- Planning notice published353 days ago7 Nov 2025, 17:21 GMT
- Market engagement349 days ago11 Nov 2025, 23:59 GMT
Please contact Alex Cantrill - Procurement Manager of Cobalt Housing
alex.cantrill@cobalthousing.org.uk
01516338119
To express an interest and find out more information about Cobalt's requirements , the programme of Works and the procurement process
- Next notice expected348 days ago12 Nov 2025, 23:59 GMT
- Tender notice published292 days ago7 Jan 2026, 09:01 GMT
- Clarification questions by264 days ago4 Feb 2026, 17:00 GMT
- Submission deadline255 days ago13 Feb 2026, 15:00 GMT
- Assessment summaries sent169 days ago11 May 2026, 00:00 BST
- Latest notice published165 days ago14 May 2026, 08:14 BST
- Standstill ends152 days ago27 May 2026, 23:59 BST
- Award decision expected by148 days ago31 May 2026, 23:59 BST
- Contract starts118 days ago1 Jul 2026, 00:00 BST
Notice history
9 events · 3 releases on Find a Tender · since 7 Nov 2025- Preliminary market engagement notice published7 Nov 2025, 17:21 GMTUK2
- Tender notice published7 Jan 2026, 09:01 GMTUK4
- Published value updated7 Jan 2026, 09:01 GMT
- Status changed to active7 Jan 2026, 09:01 GMT
- Procurement method changed7 Jan 2026, 09:01 GMT
- Deadline published: 13 Feb 2026, 15:00 GMT7 Jan 2026, 09:01 GMT
- Contract award notice published14 May 2026, 08:14 BSTUK6
- Status changed to complete14 May 2026, 08:14 BST
- Contract signature expected12 Jun 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Planned Maintenance 2026 - Croxteth and Fazackerley1 award | |||
| Carroll Group LimitedSMELot 1 Planned Maintenance 2026 Croxteth and Fazackerley1 Jul 2026 – 30 Jun 2030 · up to 30 Jun 2032Extensions: Cobalt has the option to extend the contract period by one year to the 30.06.2031, and then to extend by a further year to the 30.06.2032 | £25,000,000 inc. VAT | 5 May 2026standstill to 27 May 2026 | Standstill |
| Lot 2 · Planned Maintenance 2026 - Norris Green1 award | |||
| Penny Lane Builders LimitedSMELot 2 Planned Maintenance 2026 - Norris Green1 Jul 2026 – 30 Jun 2030 · up to 30 Jun 2032Extensions: Cobalt has the option to extend the contract period by one year to the 30.06.2031, and then to extend by a further year to the 30.06.2032 | £25,000,000 inc. VAT | 5 May 2026standstill to 27 May 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Planned Maintenance 2026 - Croxteth and Fazackerley | 7final-stage tenders | 4 | 0 | — |
| 2 · Planned Maintenance 2026 - Norris Green | 7final-stage tenders | 4 | 0 | — |
Who bid
- wonCARROLL GROUP LIMITEDSME · North West England · all lots
- wonPENNY LANE BUILDERS LIMITEDSME · North West England · all lots
- did not winAXIS EUROPE LIMITED · Greater London · all lots
- did not winIAN WILLIAMS LIMITED · South West England · all lots
- did not winKELTBRAY BUILT ENVIRONMENT LIMITED · South East England · all lots
- did not winLEGACIE CONTRACTS LIMITED · North West England · all lots
- did not winSYNERGIZE LTDSME · Yorkshire and the Humber · all lots
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
7 commercial parties on the notice · 2 awarded- AXIS EUROPE LIMITEDBidder / tenderer
- CARROLL GROUP LIMITEDAwarded supplier
- IAN WILLIAMS LIMITEDBidder / tenderer
- KELTBRAY BUILT ENVIRONMENT LIMITEDBidder / tenderer
- LEGACIE CONTRACTS LIMITEDBidder / tenderer
- PENNY LANE BUILDERS LIMITEDAwarded supplier
- SYNERGIZE LTDBidder / tenderer
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All requests for procurement documentation, communications and submission of tenders must be made to the https://etenders.nhmfframeworx.org.uk portal After creating an account on the portal, users will receive an email with a link to activate their account, once activated log in …
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender