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Find a TenderCancelledProcurement termination notice
Published 29 Sept 2025, 15:21 BST

Official UK procurement notice

PLANNED MAINTENANCE CONTRACTOR FRAMEWORK

Official notice

Authority: Radius Housing Association (Housing)

Framework agreement2 lotsServicesCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Architecture & Engineering (71) Delivery: Delivery location not published
Framework ceiling (notional)£64,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 27 Oct 2025
Lots 2see the lot list below
Framework period 2 yrsends 31 Mar 2028 · up to 31 Mar 2030 with extensions · starts 1 Apr 2026

What is being bought2 lots · detail below

Published requirement description

Radius Housing seek to appoint suitably skilled and experienced Contractors to a Planned Maintenance Contractor Framework

Tenderers may apply for a single work Lot, i.e. Lot 1 or Lot 2, or apply for both Lots, subject to fulfilling the Eligibility Criteria as outlined in the CFP Stage 1 Eligibility Questionnaire for each Lot.

LOT 1 CYCLICAL MAINTENANCE/MINOR WORKS PROJECTS:

Lot 1 will primarily be for planned maintenance type works that are generally of a cyclical nature (ie kitchen replacement, bathroom replacement, window replacement etc) or for other minor works type individual projects which may include adaptations for people with disabilities, extensions, minor internal alterations etc and up to anticipated individual contract value of circa £750,000.00. However, Radius reserves the right to call-off a contract of any value for this lot. In addition to occupied properties, works under Lot 1 may also include void properties where applicable. The indicative estimated annual spend for Lot 1 will be in the region of £5,000,000.00 to £8,000,000.00 p.a.

LOT 2 MULTI ELEMENTAL IMPROVEMENTS:

Lot 2 will be for larger Multi Element Improvement projects. These works will include significant refurbishment works to multiple units and/or communal spaces, or for other works that fall outside of the remit of Lot 1. There is no upper limit for Lot 2 projects, but it is expected that projects will generally range from £500,000.00 to £2,500,000.00 (but possible that projects of up to £5,000,000.00 may occur). However, Radius reserves the right to call-off a contract of any value for this lot. In addition to occupied properties, works under Lot 2 may also include void properties where applicable. The indicative annual estimated spend for Lot 2 will be in the region of £5,000,000.00 - £8,000,000.00 p.a.

The estimated spend noted above is indicative only and Radius Housing cannot guarantee that these amounts will be spent annually on each Lot.

Radius Housing will permit Tenderers to apply for both Lot 1 and Lot 2 or for a single Lot only. Tenderers will indicate their preference within the CFP Stage 1 (Eligibility Questionnaire).

  • The authority expects to re-tender this requirement around 1 Oct 2029, 23:59 BST.
  • How the procedure runs: This Competitive Flexible shall consist of a number of stages outlined below and explained in further detail throughout this document and in subsequent documents as the procurement exercise will progress: STAGE 1: Conditions of Participation (CoP) The CoP Stage allows for the pre-qualification of Contractors and will provide Radius with sufficient information to allow Contractors to be selected for further stages. Contractors' responses will be evaluated against the criteria set out in these Instructions and the accompanying documents in this CoP Package (CoPP). Contractors must respond to all the questions in the CoPP and must provide all the supporting information requested. STAGE 2: Tender Stage Contractors short-listed from the pre-qualification process will be invited to participate in a competitive tender process. Shortlisted Tenderers will be issued with comprehensive tender documents which shall provide sufficient information for tenderers to submit a bid. The Award Criteria shall be on the basis of Most Advantageous Tender or Lowest Acceptable Cost. Radius Housing reserve the right to run multiple stages in the procurement competition in order to identify the Most Advantageous Tender. The Tender Stage Instructions will provide full details of this stage. STAGE 3: Post Tender Negotiation (Optional) The Contracting Authority may award the procurement competition to the Most Advantageous Tender / Lowest Acceptable Cost after the assessment Stage 2. The Contracting Authority also reserves the right at its sole discretion following the completion of the evaluation of all responses and the identification of the Most Advantageous Tender / Lowest Acceptable Cost Offer according to the award criteria to enter dialogue with the most advantageous tenderer in order to refine elements of the contract, service, specification, social value offer, sustainability and or cost prior to the execution of the Framework Agreement and or Call Off contracts. Nothing stated in this ITT or during the Competition is or shall be relied on as a promise or representation as to the future or a commitment by the Authority to award or enter into any contract.

CPV: Building surveying services · Construction management services · Quantity surveying services

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Framework period
2 yrs · up to 4 yrs from 1 Apr 2026
Published description of the framework

Please refer to the tender documents for full details.

Lots and requirements (2)Procurement structure

2 lots · all with a published value

Every one of these 2 lots carries the same published figure, £32,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1CYCLICAL MAINTENANCE/MINOR WORKS PROJECTSCancelledRenewal 2 yrsSMEceiling above

Lot 1 will primarily be for planned maintenance type works that are generally of a cyclical nature (ie kitchen replacement, bathroom replacement, window replacement etc) or for other minor works type individual projects which may include adaptations for people with disabilities, extensions, minor internal alterations etc and up to anticipated individual contract value of circa £750,000.00. However, Radius reserves the right to call-off a contract of any value for this lot. In addition to occupied properties, works under Lot 1 may also include void properties where applicable. The indicative estimated annual spend for Lot 1 will be in the region of £5,000,000.00 to £8,000,000.00 p.a.

Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs) · up to 31 Mar 2030 with extensions
Eligibility: SME eligible
Extensions: The anticipated duration of the Framework Agreement will be for an initial period of twenty four (24) months with an option to extend for two (2) further periods of twelve (12) months each.
71315300 Building surveying services71324000 Quantity surveying services71540000 Construction management services
Lot #2MULTI ELEMENTAL IMPROVEMENTSCancelledRenewal 2 yrsSMEceiling above

Lot 2 will be for larger Multi Element Improvement projects. These works will include significant refurbishment works to multiple units and/or communal spaces, or for other works that fall outside of the remit of Lot 1. There is no upper limit for Lot 2 projects, but it is expected that projects will generally range from £500,000.00 to £2,500,000.00 (but possible that projects of up to £5,000,000.00 may occur). However, Radius reserves the right to call-off a contract of any value for this lot. In addition to occupied properties, works under Lot 2 may also include void properties where applicable. The indicative annual estimated spend for Lot 2 will be in the region of £5,000,000.00 - £8,000,000.00 p.a.

Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs) · up to 31 Mar 2030 with extensions
Eligibility: SME eligible
Extensions: The anticipated duration of the Framework Agreement will be for an initial period of twenty four (24) months with an option to extend for two (2) further periods of twelve (12) months each.
71315300 Building surveying services71324000 Quantity surveying services71540000 Construction management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “PLANNED MAINTENANCE CONTRACTOR FRAMEWORK” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Oct 2029
First published
29 Sept 2025, 15:21 BST
Last source update
30 Sept 2025, 11:15 BST
Award evaluation window
Submission end – 2 Mar 2026
Authority reference
RAD174
FTS notice number
2025/S 000-060582
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Building surveying servicesConstruction management servicesQuantity surveying services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-05a436 Find a Tender
How it runs

This Competitive Flexible shall consist of a number of stages outlined below and explained in further detail throughout this document and in subsequent documents as the procurement exercise will progress:

STAGE 1: Conditions of Participation (CoP)

The CoP Stage allows for the pre-qualification of Contractors and will provide Radius with sufficient information to allow Contractors to be selected for further stages.

Contractors' responses will be evaluated against the criteria set out in these Instructions and the accompanying documents in this CoP Package (CoPP). Contractors must respond to all the questions in the CoPP and must provide all the supporting information requested.

STAGE 2: Tender Stage

Contractors short-listed from the pre-qualification process will be invited to participate in a competitive tender process. Shortlisted Tenderers will be issued with comprehensive tender documents which shall provide sufficient information for tenderers to submit a bid. The Award Criteria shall be on the basis of Most Advantageous Tender or Lowest Acceptable Cost. Radius Housing reserve the right to run multiple stages in the procurement competition in order to identify the Most Advantageous Tender. The Tender Stage Instructions will provide full details of this stage.

STAGE 3: Post Tender Negotiation (Optional)

The Contracting Authority may award the procurement competition to the Most Advantageous Tender / Lowest Acceptable Cost after the assessment Stage 2. The Contracting Authority also reserves the right at its sole discretion following the completion of the evaluation of all responses and the identification of the Most Advantageous Tender / Lowest Acceptable Cost Offer according to the award criteria to enter dialogue with the most advantageous tenderer in order to refine elements of the contract, service, specification, social value offer, sustainability and or cost prior to the execution of the Framework Agreement and or Call Off contracts.

Nothing stated in this ITT or during the Competition is or shall be relied on as a promise or representation as to the future or a commitment by the Authority to award or enter into any contract.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Requests to participate (first stage)
27 Oct 2025, 14:00 GMT
Appointment period ends
27 Oct 2025, 14:00 GMT
Clarification deadline
20 Oct 2025, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk ↗

Timeline

29 Sept 2025 → 1 Apr 2026 · 5 dates
  1. Tender notice published392 days ago
    29 Sept 2025, 15:21 BST
  2. Clarification questions by371 days ago
    20 Oct 2025, 15:00 BST
  3. Admission / appointment period ends364 days ago · period end, not a bid countdown
    27 Oct 2025, 14:00 GMT
  4. Award decision expected by238 days ago
    2 Mar 2026, 23:59 GMT
  5. Contract starts209 days ago
    1 Apr 2026, 00:00 BST

Notice history

4 events · 3 releases on Find a Tender · since 29 Sept 2025
  1. Tender notice published
    29 Sept 2025, 15:21 BST
    UK4
  2. Tender notice published
    30 Sept 2025, 11:11 BST
    UK4
  3. Procurement termination notice published
    30 Sept 2025, 11:15 BST
    UK12
  4. Status changed to cancelled
    30 Sept 2025, 11:15 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
Across several lots1 award
supplier not published—30 Sept 2025Cancelled

Contracting authority & participating public bodies

Radius Housing Association

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PQTY-5785-DJHJ 3 - 7 Redburn Square, Holywood, Northern Ireland, BT18 9HZContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender