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Find a TenderPast planning noticePreliminary market engagement notice
Published 23 Jun 2025, 12:27 BST

Official UK procurement notice

PME - Digital Evidence Management System (DEMS)

Official notice

Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)

ServicesAbove thresholdSME suitable
Sectors: IT Services & Software (72) Delivery: UK
Planned pipeline value£1,000,000pipeline notice, not a live tender
Tender notice expected 1 Sept 2025from the planned procurement notice
Contract term 3 yrsends 31 Dec 2028 · starts 2 Jan 2026

What is being bought

Published requirement description

The City of London (CoL) is seeking information from the market on DEMS programs, not limited to, iCAV, Body Worn Cameras;

We use multiple DEMS, mainly evidence.com (Axon) and VideoManager (Motorola), alongside several smaller systems we’re currently mapping.

Contracts for BWV, ICAV, and DIRS expire within 15 months. Due to the need for integration with DEMS, we aim to procure all in a single package.

DIRS, which expires in Dec 2025, is essential for interview recording, so continuity of this capability is critical..

CPV: Data storage services · Programming services of systems and user software

The lotProcurement structure

single lot · no lot value published
Lot #1Planned 3 yrsSME
Contract period: 2 Jan 2026 – 31 Dec 2028 (3 yrs)
Delivery: UKEligibility: SME eligible
72211000 Programming services of systems and user software72317000 Data storage services

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Jun 2025, 12:27 BST
Last source update
23 Jun 2025, 15:46 BST
FTS notice number
2025/S 000-034473
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Data storage servicesProgramming services of systems and user software
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0551a7 Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

23 Jun 2025 → 2 Jan 2026 · 4 dates
  1. Planning notice published
    23 Jun 2025, 12:27 BST
  2. Market engagement
    14 Jul 2025, 23:59 BST

    This PME exercise will run for 3 weeks with a deadline of 12 noon on Monday 14th July.

    All completed questionnaires must be submitted prior to the deadline.

    The clarification deadline will be 12 noon on Thursday 10th July.

    The contract duration and value are unkown, at present.

  3. Tender notice expected
    1 Sept 2025, 23:59 BST
  4. Contract starts299 days ago
    2 Jan 2026

Notice history

3 events · 3 releases on Find a Tender · since 23 Jun 2025
  1. Preliminary market engagement notice published
    23 Jun 2025, 12:27 BST
    UK2
  2. Preliminary market engagement notice published
    23 Jun 2025, 13:54 BST
    UK2
  3. Preliminary market engagement notice published
    23 Jun 2025, 15:46 BST
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

The Mayor and Commonalty and Citizens of the City of London

Contracting authorityPublic authority - sub-central government GB-PPON: PYQD-1693-MYXR PO Box 270, City of London, London, EC2P 2EJContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure