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Find a TenderAwardedContract details notice
Published 25 Apr 2025, 17:29 BST

Official UK procurement notice

Police Service of Northern Ireland (PSNI) – Information and Communications Services (ICS) – The Provision of Autodesk Licence Subscriptions including Support and Training 2025 - 2030

Official notice

Authority: Police Service of Northern Ireland (PSNI) (Central government)·On behalf of: CPD

ServicesOpen procedureAbove thresholdSME suitableAccelerated
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Northern Ireland (UKN)
Published estimate£250,000≈ £50k / year · £300,000 inc. VAT34.8% above published estimate
Submissions closed 7 May 2025awarded 12 May 2025
Awarded to Withheld Section 94 Supplier
Contract term 5 yrsends 25 May 2030 · starts 26 May 2025

What is being bought

Published requirement description

The Police Service of Northern Ireland (PSNI) is the Police Service that serves Northern

Ireland and is responsible for the prevention and investigation of crime in Northern Ireland.

Autodesk is a software application which is used within PSNI to provide maps and drawings

to Operational Officers, used specifically by Mapping Section; Estate Services Business Unit;

and ICS Work Services and s also used in order to view mapping supplied by external

partners. This contract is for the Provision of Autodesk Licence Subscriptions including

Support Training and renewal of existing subscriptions for a number of Autodesk

applications. In particular it is for the full or partial renewal of subscriptions for a period of

five years. The current subscriptions will expire on 25th May 2025. Therefore the contract

for the renewal of existing subscriptions will commence on 26th May 2025 for a period of

five years. For further details regarding the requirement, please refer to document entitled

ID 5923321 – Specification.

  • The authority expects to re-tender this requirement around 25 Sept 2029, 23:59 BST.

CPV: Computer-aided design (CAD) software development services · Computer-aided design (CAD) software package · Document creation, drawing, imaging, scheduling and productivity software package · Drawing and imaging software package · IT services: consulting, software development, Internet and support · Software package and information systems · Software programming and consultancy services

The lotProcurement structure

single lot · value published
Lot #1Awarded 5 yrsPublished value£250,000
Contract period: 26 May 2025 – 25 May 2030 (5 yrs)Value: £250,000 exc. VAT · £300,000 inc. VAT
48000000 Software package and information systems48300000 Document creation, drawing, imaging, scheduling and productivity software package48320000 Drawing and imaging software package48321000 Computer-aided design (CAD) software package72000000 IT services: consulting, software development, Internet and support72200000 Software programming and consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 15%Price: 85%
Published sub-criteria (2)
  • AC1 - Contract and Account Management: 15%
  • AC2 - Total Contract Price: 85%
Published award criteria (2)
  • AC1 - Contract and Account Management: As per Tender documentation
  • AC2 - Total Contract Price : As per Tender Documentation.
What this means for your bid
  • Price carries 85 of 100 points: a 10% discount moves about 8.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 25 Sept 2029
First published
25 Apr 2025, 17:29 BST
Last source update
9 Jun 2025, 11:36 BST
Award evaluation window
Submission end – 12 May 2025
Authority reference
ID 5923321
FTS notice number
2025/S 000-017157
Accelerated
State of urgency
Latest notice
Contract details notice (UK7)
Classification (CPV)
Computer-aided design (CAD) software development servicesComputer-aided design (CAD) software packageDocument creation, drawing, imaging, scheduling and productivity software packageDrawing and imaging software packageIT services: consulting, software development, Internet and supportSoftware package and information systemsSoftware programming and consultancy services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-0507f4 Find a Tender

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
7 May 2025, 15:00 BST
Clarification deadline
1 May 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.

Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.

The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗

Timeline

25 Apr 2025 → 9 Jun 2025 · 8 dates
  1. Tender notice published
    25 Apr 2025, 17:29 BST
  2. Clarification questions by
    1 May 2025, 23:59 BST
  3. Submission deadline
    7 May 2025, 15:00 BST
  4. Assessment summaries sent
    12 May 2025, 00:00 BST
  5. Award decision expected by
    12 May 2025, 23:59 BST
  6. Standstill ends
    21 May 2025, 23:59 BST
  7. Contract starts
    26 May 2025, 00:00 BST
  8. Latest notice published
    9 Jun 2025, 11:36 BST

Notice history

5 events · 3 releases on Find a Tender · since 25 Apr 2025
  1. Tender notice published
    25 Apr 2025, 17:29 BST
    UK4
  2. Contract award notice published
    12 May 2025, 15:59 BST
    UK6
  3. Status changed to complete
    12 May 2025, 15:59 BST
  4. Contract signature expected
    23 May 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    9 Jun 2025, 11:36 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £337,0801 award exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 23 May 2025
Awarded toValueDateStatus
Withheld Section 94 SupplierID 5923321 - Police Service of Northern Ireland (PSNI) - Information and Communications Services (ICS) - The Provision of Autodesk Licence Subscriptions including Support and Training 2025 - 203026 May 2025 – 25 May 2030£337,08012 May 2025Awarded

Contracts

  • ID 5923321 - Police Service of Northern Ireland (PSNI) - Information and Communications Services (ICS) - The Provision of Autodesk Licence Subscriptions including Support and Training 2025 - 2030 · Withheld Section 94 Supplier

    Signed
    23 May 2025
    Value
    £250,000
    Period
    26 May 2025 – 25 May 2030
    Status
    active
    1 agreed KPI: The value of this contract is not above the relevant threshold of £5 million including VAT
    • The value of this contract is not above the relevant threshold of £5 million including VAT, There is no requirement to report on KPIs as the value of this contract is not above the relevant threshold of £5 million including VAT

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Contracting authority & participating public bodies

3 public bodies on the notice

Police Service of Northern Ireland

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PJGZ-5912-BTWQ Police Headquarters, Brooklyn, 65 Knock Road, BELFAST, Northern Ireland, BT5 6LEContact name, email

Other public bodies

  • CPDBeneficiary authority
  • CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern IrelandGB-PPON: PVWG-8426-YWXV Belfast, Northern IrelandContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Withheld Section94 supplierAwarded supplierGB-PPON: PBXY-3232-WNHZ Witheld address line, Witheld town , Northern Ireland, BT3 9EDContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender