Official UK procurement notice
PR 41 2025 Exeter City Council CCTV Installation and Maintenance
Authority: Exeter City Council (Local council)
What is being bought
Published requirement descriptionExeter City Council is procuring the installation, commissioning, and ongoing maintenance of CCTV systems across multiple locations within the city. The contract covers the supply and installation of IP CCTV cameras, associated wireless/4G/5G transmission equipment, electrical supplies, containment, and full integration with the Council’s existing Genetec Video Management System. The maintenance element includes preventative and reactive servicing, fault resolution, firmware updates, and system performance management. The appointed contractor must hold relevant certifications, including NICEIC, HERS, and IPAF, and must comply with all technical, electrical, and operational requirements set out in the specification.
CPV: Radio, television, communication, telecommunication and related equipment · Recreational, cultural and sporting services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,860,000
- Economic & financial standing
As detailed in ITT Volume 1
- Technical & professional ability
As detailed in ITT Volume 1
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: As detailed in ITT Volume 1
- Price: As detailed in ITT Volume 1
- Economic & financial standing
As detailed in ITT Volume 1
- Technical & professional ability
As detailed in ITT Volume 1
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 6 Mar 2026, 15:32 GMT
- Last source update
- 6 Aug 2026, 11:38 BST
- Award evaluation window
- Submission end – 15 Jun 2026
- Authority reference
PR 41 2025- FTS notice number
2026/S 000-043064- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-066481Find a Tender- Contract terms summary
As detailed in ITT Volume 1
- Risks
As detailed in ITT Volume 1
How it was run
Official notice- Submission deadline
- 5 Jun 2026, 12:01 BST
- Clarification deadline
- 22 May 2026, 12:01 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
6 Mar 2026 → 17 Aug 2026 · 11 dates- Planning notice published236 days ago6 Mar 2026, 15:32 GMT
- Market engagement218 days ago23 Mar 2026, 23:59 GMT
Exeter City Council invites suppliers to participate in this market engagement exercise by reviewing the scope and requirements outlined in this document and submitting responses to the accompanying questionnaire.
The purpose of this engagement is to gather market insight that will inform the design of the future CCTV procurement. Supplier feedback will help shape the scope, delivery model, and commercial structure of the final tender documents.
Responses should be submitted no later than 12 Noon on 23rd March 2026 via the
www.advantageswtenders.co.uk ↗
Please note:
- This is an information-gathering exercise only. No contract will be awarded as a result of this engagement.
- Participation does not constitute any commitment to tender, nor does it affect eligibility for future procurement opportunities.
- All feedback received will be generalised and shared with all interested suppliers to ensure no supplier is advantaged or disadvantaged.
- All information provided by suppliers will be treated in confidence and used solely to inform the development of the future procurement strategy.
- Suppliers are responsible for obtaining all necessary information to complete the questionnaire and will bear any associated costs.
- Any attempt to offer inducements or seek preferential treatment will result in disqualification from this exercise.
If you have any questions or require clarification regarding the questionnaire, please contact us via the messaging facility on the Council’s e-procurement portal.
- Next notice expected204 days ago6 Apr 2026, 23:59 BST
- Tender notice published170 days ago11 May 2026, 14:51 BST
- Clarification questions by159 days ago22 May 2026, 12:01 BST
- Submission deadline145 days ago5 Jun 2026, 12:01 BST
- Award decision expected by134 days ago15 Jun 2026, 23:59 BST
- Contract starts119 days ago1 Jul 2026, 00:00 BST
- Assessment summaries sent83 days ago6 Aug 2026, 00:00 BST
- Latest notice published83 days ago6 Aug 2026, 11:38 BST
- Standstill ends71 days ago17 Aug 2026, 23:59 BST
Notice history
9 events · 4 releases on Find a Tender · since 6 Mar 2026- Preliminary market engagement notice published6 Mar 2026, 15:32 GMTUK2
- Tender notice published11 May 2026, 14:51 BSTUK4
- Status changed to active11 May 2026, 14:51 BST
- Procurement method changed11 May 2026, 14:51 BST
- Deadline published: 5 Jun 2026, 12:01 BST11 May 2026, 14:51 BST
- Tender notice published11 May 2026, 15:18 BSTUK4
- Contract award notice published6 Aug 2026, 11:38 BSTUK6
- Status changed to complete6 Aug 2026, 11:38 BST
- Contract signature expected31 Aug 2026, 23:59 BSTscheduled
Published amendments (1)
Incorrect core contract term originally provided. Now amended.
Routine re-releases (4)
- 2026-03: 1 release · 6 Mar 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Select Electrics Ltd1 Sept 2026 – 31 Aug 2032 · up to 31 Aug 2034Extensions: Subject to satisfactory performance one optional extension of 24 months is available. · Options: As detailed in ITT Volume 1 | £1,860,000 | 6 Aug 2026standstill to 17 Aug 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 3 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Select Electrics LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender